Grants:Programs/Wikimedia Community Fund/General Support Fund/Sharing of free knowledge in Greek/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
A primary challenge we faced was the lack of sustainable funding, which required time-consuming individual applications for every event. Transitioning to the General Support Fund was the key strategy that allowed us to address this. It enabled us to streamline operations and implement a standard calendar of events. This stability was the decisive factor that allowed us to successfully organize the Wikimedia CEE Meeting 2025, participate in external technology conferences (Devoxx Greece and Open Conf), and reactivate stalled programs like Wiki Loves Earth.
While the funding provided capacity, we faced a bandwidth obstacle. Committing to the CEE Meeting in Thessaloniki meant our core team was focused almost exclusively on that event for the majority of the year. Consequently, we could not fully utilize the extra funding to expand our activities as originally planned. We learned that future large-scale event hosting requires distinct time allocation to prevent it from cannibalizing our routine community programs.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
While individual workshops are valuable, formalizing relationships with institutions creates lasting impact and we plan to do it through being founder and partner in the WikiHellenisti project. Additionally, the creation of the "Wiki-EDU" network represents a new priority: coordinating educators to create a self-sustaining ecosystem of academic contribution.
A key learning we would teach a newcomer is that administrative burdens can block volunteer creativity and increase burnout risk. Although we did not hire part-time support during 2025, successfully delivering the CEE Meeting confirmed that adding professional capacity for logistics and reporting is the right next step, so volunteers can focus on community engagement and content creation—improving continuity and documentation over time.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
We have collected and documented feedback from academic teachers through a Wiki-Edu Call.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, LGBTQ+ groups, young people
- 6.2 Develop content about the following underrepresented topics or groups of people: women, indigenous groups, LGBTQ+ groups
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
- Simply approached people from these groups, encouraged them, and gave them tasks so they felt part of the community
- Gave extra weight in creating content about women and romani people during contests and editathons.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Board members’ outreach, Volunteers from our communities, Partners proactive interest
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 440 | 263 | https://wikiloves.toolforge.org/
https://fountain.toolforge.org/ https://isa.toolforge.org/ Manual counting in workshops |
| Number of all editors | 120 | 141 | https://wikiloves.toolforge.org/
https://fountain.toolforge.org/ https://isa.toolforge.org/ Manual counting in workshops Could not measure retained editors. |
| Number of new editors | 100 | 110 | |
| Number of retained editors | 20 | 0 | |
| Number of all organizers | 10 | 10 | |
| Number of new organizers | 6 | 6 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 200 | 618 | 3 | |
| Wikimedia Commons | 4000 | 2534 | 220 | |
| Wikidata | 500 | 138 | 335 | |
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
https://wikiloves.toolforge.org/ https://isa.toolforge.org/ User contributions
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
The grant period helped us build stronger skills in lightweight project management and documentation by consistently using Trello and a shared Google Drive structure to plan work, track tasks, and keep files organized. This made our coordination smoother and improved continuity and reporting, because information was easier to find and responsibilities were clearer across volunteers.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Our primary focus for the next year is Organizational Development, specifically moving toward a sustainable hybrid structure. We plan to achieve this by hiring part-time administrative support, which will require us to build new skills in human resource management. At the same time, we aim to strengthen our ability to manage formal, long-term agreements with educational and GLAM institutions, shifting from ad-hoc collaborations to durable partnerships
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 8400 | 0 |
| Operational costs | 18000 | 6941.64 |
| Programmatic costs | 30400 | 3678.39 |
| Total General Support Fund | 50550 | 10620.03 |
| Other revenue | ||
| Remaining funds from General Support Fund | 40130 |
15. Please state the total amount spent from this fund in your local currency. (required)
10620.03 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 6941.64 EUR
- Programmatic costs: 3678.39 EUR
- Staff and contractor costs: 0 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 40130
- 19.2. Explain why you did not use the amount. (required)
- During 2025, Wikimedia Community User Group Grecce undertook the organization of Wikimedia CEE Meeting 2025. A separate grant was secured for this event. A significant portion of our time in 2025 was devoted to the preparation and delivery of the event. We were unable to hire a part-time staff member as originally planned. However, an event manager was hired and was utilized exclusively for CEE Meeting. Our members participated in Wikimedia conferences with scholarships from organizers, and therefore no costs were incurred by our user group for their participation. Most other events were organized as usual with no extras (since we could not do more) so no extra costs were needed.
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- We propose to reallocate the underspent funds to be added to the opening balance of our upcoming 2026 General Support Grant. This will reduce the total request amount for that future grant and allow us to flexibly allocate these funds toward the Greek Community Meetup and other high-priority volunteer support costs.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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