Grants:Programs/Wikimedia Community Fund/General Support Fund/Sudan Wikimedia User Group Annual Plan 2025

statusUnder review

Wikimedia Community Fund

Sudan Wikimedia User Group_Annual Plan 2025

Fluxx IDR-GS-2502-18348

start date2025-06-01

end date2026-05-31

budget (local currency)15501945 SDG

amount requested (USD)25733.23 USD ^{[note 1]}

grant typeGroup of individuals not registered with an organization

funding regionSSA

decision fiscal year2024-25

funding program roundRound 2

organization (if applicable)Wikimedia Sudan User Group

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Sudan User Group

Do you have any approved General Support Fund requests? (required): No, it is my first time applying for a General Support Fund

You are applying as a(n). (required): Group of individuals not registered with an organization

Are your group or organization legally registered in your country? (required): No

Do you have a fiscal sponsor?: Yes

Fiscal organization name.: Wikimedia Community User Group Uganda Ltd.

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

https://drive.google.com/file/d/1lbDmIIr-bxe8nEvVozhoLerSgYBmTly7/view?usp=drive_link

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Sudan Wikimedia User Group_Annual Plan 2025

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): N/A

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2025-06-01

4. Proposed end date. (required): 2026-05-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): Yes

[Annual plan]

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): No

7. Where will this proposal be implemented? (required): Sudan

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

This plan is one step towards rebuilding and reshaping the community of Sudan User Group. The Political and Humanitarian situation of the country is putting a lot of challenges on the community development. There is a need to re-examine our strategic goals and make sure that the tools used to develop the community are answering the needs of the target groups. The community urgent need is to work in building second line management team Strategy for multiple training sessions for (photographers, translators, teachers, ...etc) The challenges that the plan is trying to address are the community management structure, the sustainability of newcomers, the development of the Sudanese content in structural way and finally the development of partnership within the global movement. Addressing these challenges will be through developing our community management's tools and policies, and drafting of strategic directions and capacity building programs for community members.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	No
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required): Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues; Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.: Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Building organizer skills in women and diversity groups; Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.: On-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering non financial support and services to community members (equipment, space, books, etc.); Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required): 1Lib1Ref, Wiki Loves Africa, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary, Other; Other programs and activities if any: Wiki Loves Sudan

Wiki Loves Sudan Sports

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required): https://docs.google.com/document/d/1JgwHRBZyA1_wsc2PTS1_GcR9leg66hW1PqLMiYEuoXg/edit?usp=sharing

11. Describe your team. (required)

Maram Ali (username: Maram ali ahmed ) Project Coordinator Ola Mahadi (Ola.mahadi) Networking and Follow up Officer Hassan Osman (Hassan Hassoon) Communication and Coordination Officer Fatima Mohmmed (Fatima exceptional) Technical Coordinator Maram has successfully helped the community implement in-person and online workshops’ Trainings during the Sudanese Content Project on Wikimedia 2021, and she is actively involved in recruiting newcomers and promoting the community. Our Team Member Hassan is mainly involved in motivating and following up with newcomers; he is actively reaching out to other communities to build networks within Sudan and representing the community online and in person. Fatima's is taking the lead in organizing the workshops and training in South Darfur State as well as supporting the technical editing issues with the community members as she has administrator permissions in the wikimedia . We are proposing our College Geoffrey from Uganda User Group to be a mentor to the plan. As well as user Afek91 from Wiki in Africa Team.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

the team will be working in project regarding the Sudanese content with partnership with other Wikimedia affiliates :

Uganda user group will be our fiscal sponsor

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Invest in Skills and Leadership Development

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	105	limited number of editors will be assigned for specific events, then the invitation of working under the specific theme of the activity will be shared with other community members to work on it remotely
Number of all editors	140	the 140 editors are the members of the community that will be participating all the running events, the members may be participating in more than event from the 30 new users will be trained we are expecting (15) half of them to continue to be active in the next months due to communication and internet problems The matrix is in the sheet matrix in the google drive document (https://docs.google.com/spreadsheets/d/1ot-TRZwgrDo2AANzSw9F1fU8I1N-D6LP/edit?gid=886144967#gid=886144967)
Number of new editors	30
Number of retained editors	15
Number of all organizers	20	There will be 2 organizers per activity, and we will encourage 7 members of the community to organize events, almost 1 new organizer by campaign The matrix is in the sheet matrix in the google drive document (https://docs.google.com/spreadsheets/d/1ot-TRZwgrDo2AANzSw9F1fU8I1N-D6LP/edit?gid=886144967#gid=886144967)
Number of new organizers	7

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia	30	275
Wikimedia Commons	345	520
Wikidata	20	60
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

The main strategy in this plan is developing and polishing the existing content rather than creation of new content. The matrix is in the sheet matrix in the google drive document (https://docs.google.com/spreadsheets/d/1ot-TRZwgrDo2AANzSw9F1fU8I1N-D6LP/edit?gid=886144967#gid=886144967)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
Community development document	1-Three years Strategic plan of the user group 2- Community management direction membership policy 3-Community code of conduct 4-Membership policy 5-Sustainability and partnership building plan	5
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): SDG

18. What is the total requested amount in your local currency? (required): 15501945 SDG

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A SDG
Year 2	N/A SDG
Year 3	N/A SDG

Requested amount in USD: 25733.23 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

Administrative officer

Training officer Communication Officer

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

NA

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): N/A

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	11076156 SDG
Operational costs	1034540 SDG
Programmatic costs	3391258 SDG

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1ot-TRZwgrDo2AANzSw9F1fU8I1N-D6LP/edit?usp=sharing&ouid=108443261566802620292&rtpof=true&sd=true

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Since November 2024 the community had have actively started rebuilding itself and reaching out to different user groups, and we are now working on recruiting new comers on our own resources under the project New Users Training online https://outreachdashboard.wmflabs.org/courses/Wikimedia_Sudan_User_Group_is_a_group/New_Users_Training_online_-_Sudan

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]