Grants:Programs/Wikimedia Community Fund/General Support Fund/WIKI EDITORAS LX 2024/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
From the previous year to 2024, we had addressed some major challenges, namely recruiting new publishers, making our events lighter and more ludic to attract new audiences, increasing retention and improving editors skills. This is our assessment of the results of applying our strategies:
A. recruit new editors:
1) strategies: teaming up with people and organizations that already have their own network or community (e.g. A+F, Bárbara Fonseca/Illustration Ladies Berlin, Paula Cruz, Batoto Yetu, BiblioteKa/Sirigaita, etc).
2) results: metrics shows that we have reached many more people than we expected. Also we notice that actions in partnership with people and organizations that didn't had this network strong, we had greater difficulty in recruiting new editors (Lolo Arziki, Coletivo Feminista Sexualidade e Saúde, etc).
B. making the activities lighter and more attractive to different types of audiences:
1) strategies: work more with Commons as an introductory tool to Wikimedia, through lighter and more playful activities such as walks, photo booths, illustration calls.
2) results: metrics show that we had success bringing people in through photo walks (WWW: WELx Wiki Walks) and the Ilustratona. We also notice that these activities brought us more students and young people.
C. retention:
1) strategies: to adapt dates and times in order to be more flexibly to our community
2) results: although we were close to our target, our retention numbers didn't increase as much as we would expect, considering the high increase in participants/editors, so this strategy didn't make much difference, when looked in general.
We noticed, though, a more constant and increased participation on our regular meetings, both online and in-person, which we might infer that this strategy, instead, helped to sustain the regular community and promote more editing contributions.
In addition, we feel the need to think about a retention strategy for the new events, such as the WWW and the Ilustratona.
D. to bring more youth:
1) strategies: we designed our Education Program has a strategy for this goal in a long run (the EP is expected to be implemented from 2025 on).
2) results: we managed to reach to younger people in another way, which was through more fun activities, namely the walk with Batoto Yetu and the Ilustratona Open Call.
E. improving editors skills:
1) strategies: to create a peer-to-peer network of our own. However, we have redirected this strategy by entering into a partnership with Calibra (Wiki Movimento Brasil) to join forces in a wider network of support within the Portuguese language community.
To meet the needs of the WELx community, for the time being, we have simplified by inviting members to give workshops online. We held two workshops, one on mobile phone Wikipedia Editing workshop and a Wikiquote and Wikisource.
2) results: the workshops were very well received and commented on by the community. The session on Wikiquote and Wikisource was very fruitful throughout the year, as it was held right at the beginning (in February). Some editors are actually moving forward in the project by becoming power editors, doubling the content about portuguese women on the project. One of our coordinators is going to the WikiSource conference in February. We believe that this involvement on the part of our editors in this project is an added value to the GLAM partnership we started with one of Lisbon’s Public Libraries.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes, we are very excited this year with three highlights: our first GLAM, the participation and results of our Ilustratona and our participation in Wikimania for the first time.
1. GLAM: we had our first GLAM partnership with Biblioteca de Belém, one of Lisbon's 17 public libraries, that is part of a municipal network. This library is the only one in the city, and possibly the country, to have a feminist collection, that was the result of a donation from recognized portuguese feminists.We had many participants, and we were also able to involve the librarians’ team on the curating of the session and to learn how to edit Wikipedia.
After the event, we were invited by the library’s coordinator to present a proposal to the network leadership to implement a training course for the network’s librarians. The proposal has been made, we're now waiting for the Libraries’ network approval. This opportunity, if approved, might lead us to adapt our Education Program to work with librarians, focused on developing community leaders’ wiki skills with a gender and knowledge equity approach.
Apart from this, another three activities are already planned for 2025 in Belém Library. Also, their coordinator is going to make a presentation about our GLAM event at the NextLibrary Festival 2025, in Denmark.
2. Ilustratona WELx 2024: For the second year running, we organized an illustration marathon with an open call for artists to illustrate cis women, trans people and nb people for the Commons and Wikipedia, integrated on the #VisibleWikiWomen Campaign from WhoseKnowledge?. We were very impressed with the success of the action, the engagement of the artists and the quality and quantity of the works. There were a total of 74 uploads to our campaign page, all illustrations of people who didn't have their portraits on Wikipedia. We want not only to repeat the action in the future, but also to use the results to generate more discussion about the gender gap on Commons, in the arts, and to use this example to address the involvement of the artistic community with the Commons and free licenses.
3. Wikimania 2024: It was very important for us to participate in Wikimania and have strategic conversations with colleagues about knowledge equity work. We were able to present a Lightning Talk on our Curadorias Convidadas Program and participate in the Wiki Woman Summit. An important development from this has been our involvement in the recently formed Wiki Women Task Force, where Ana and Flavia are part of the Advisors Commitee.
Apart from these highlights, we want to point out other ideas and plans:
- We are excited to have started our external fundraising efforts, through a consultancy, that we expect to turn into a part-time position in 2025. Our wish is that this role can act to support unplanned activities that come through ideas and wishes from our group members, being able to sustain better our community, as well as complement the WMF GSF in the future.
- Our successful results with Wikisource lead us to plan to keep developing activities with this project, increasing capacitation of our group members and connecting with our GLAM opportunities.
- Although we didn’t meet our target with Wikiquote, we plan to dedicate more activities in 2025, since the two events we organized made us realize that is a project that is easy to learn, that motivates highly the editors and that can be used with more ludic activities, such as reading circles/clubs.
- The Wiki WELx Walks attracted a lot of participants and new editors on Commons. In 2024 we only focused on this project, but in 2025 we would like to expand to Wikidata and Open Street map, adding a mapping component that might attract more experienced editors and participants.
- Finally, we noticed that our group members that are part of our community of practice are eager to contribute out of our planned activities, and following a peer-exchange with Wikiesfera, we plan to implement a campaign meta page with lists and tasks for asynchronous editing.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
Annual activities report (link)
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
In many ways, sharing our learnings has become a natural part of our process. In February 2024, we shared our collective editing strategies in a session with A+F, we shared with Mais Teoria in (X, Y and Z workshops), with the Wiki Movimento Brasil’s Calulu Program (Flavia's presentation on leadership and the bimonthly meetings), Wikimania, WikiCon Portugal.
We would be of course interested in sharing our achievements and learnings with the wider community through peer learning programs, but so far we have privileged this sharing with the portuguese-speaking community.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, people with disabilities, LGBTQ+ groups, young people, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: women, people with disabilities, LGBTQ+ groups, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
For 6.1 - Create a safe environment where these people can see themselves. Far beyond following safe space policies, we believe that being a community created by and led by people from some of these underrepresented groups helps us to bring in participants who identify themselves. Having an open communication community of practice (Whatsapp) for people who have edited with us at least once also helps with retention,by reinforcing community building, group motivation and peer-to-peer spontaneous support.
After last year’s roundtable with people with disabilities, our group became more aware of increasing accessibility on our events, which has had a positive result.
Another strategy that helped retain one power editor was the travel scholarship. That allowed for that editor, that lives out of Lisbon, to attend the majority of our events, both the editathons as well as the monthly in-person editing meetings. We believe that we can use this strategy even further in the next year, since we haven’t communicated that possibility as much as we could (we wanted to use the first year to understand how many people would use it and how much that would represent in our budget).
For 6.2 - our group is focused on gender, so all of our content development during the events is focused on women and LGBTQ+, which also happens to influence what our editor focus on when editing outside of our events (specially because they share with the community of practice and is celebrated by the group). One of our editors also keeps track of the biographies created by group members through a map (link do mapa da Sofia), that has served as a highly motivating tool for our editors’ community.
The aforementioned event on people with disabilities activism and rights has created more consciousness for this knowledge gap, which has prompted our editors to increase the contents on the topic, taking advantage of the paralimpics that took place in 2024 that generated a lot of sources of information. Again, even though we haven’t promoted a specific event for this topic, the community motivated each other to edit about it through our chat group.
For 6.3 - The success of past events, as well as a close connection and communication throughout the year has motivated partners to keep organizing events with us - both Bantumen and Lolo Arziki, that curate editathons on BIPOC and BIPOC trans people, respectively; as Bárbara Fonseca, that has partnered with us last year for the Illustrathon, and that this year has brought on board Illustration Ladies Berlin, a collective of illustrators that also focuses on gender.
Bantumen has promoted our event through an interview on the international public channel RTP África, that targets portuguese-speaking black communities in Portugal and in african countries, thus reinforcing our partnership.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Board members’ outreach, Staff hired through the fund, Partners proactive interest
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 150 | 349 | Dashboard, zoom reports, event pictures, registration forms, manual logs |
| Number of all editors | 50 | 107 | Dashboard, zoom reports, event pictures, event registration forms, manual logs |
| Number of new editors | 30 | 91 | |
| Number of retained editors | 20 | 19 | |
| Number of all organizers | 8 | 17 | Dashboard, e-mails |
| Number of new organizers | 3 | 10 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 75 | 250 | 134 | 909 |
| Wikimedia Commons | 100 | 406 | 0 | |
| Wikidata | 200 | 160 | 1283 | |
| Wiktionary | ||||
| Wikisource | 356 | 383 | ||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | 25 | 3 | 5 | |
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| % of participants from underrepresented communities (BIPOC, roma, rural, with disabilities, LGBTQIAP+, etc) | This metric measures the diversity and balance of our participants. This metric will be measured by each type of the stated underrepresented communities. | 50 | N/A | |
| % of editors that refer having increased their level of editing skills | This metric measures the effectiveness of our mentoring and capacitation activities | 50 | N/A | |
| # invitations to participate or co-organize on-wiki activities by other affiliates, user groups or individuals | This metric measures the interest of other WM Movement affiliates, user groups or individuals interest about WELx and to share learnings and knowledge | 10 | 9 | E-mails, presentations slides |
| # editors increase their user access level | This metric measures the autonomy and skills developed by the group members to contribute actively to the WM Movement, by increasing their user access level (autoconfirmed, confirmed and extended confirmed users, autopatrolled, bureaucrat, administrator...) | 5 | 5 | Xtools |
| # event/project organized by initiative of editors other than the group organizers | This metric measures the autonomy and motivation of editors to organize their own initiatives and events on the WM Movement | 2 | 4 | E-mails |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
No. However, throughout the year we engaged in peer-to-peer learning activities related to project leadership that helped us develop more skills in these areas, but we didn't use the funds for courses or mentoring in this sense.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
External fundraising. We are hiring a contractor who will be exclusively dedicated to this work throughout the year. This person will be responsible for implementing an external funding plan for the group, building on the plan that was developed with this year's funds, and will take part in the affiliate peer fundraising meetings that WMF already offers to support this work, and interacting with their consultant for fundraising.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 62708 | 47719 |
| Operational costs | 6380 | 4863 |
| Programmatic costs | 10182 | 6335 |
| Total General Support Fund | 60000 | 58916.48 |
| Other revenue | ||
| Remaining funds from General Support Fund | 1084 |
15. Please state the total amount spent from this fund in your local currency. (required)
58916.48 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 4863 EUR
- Programmatic costs: 47719 EUR
- Staff and contractor costs: 6335 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
It's explained in the report.
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 1084
- 19.2. Explain why you did not use the amount. (required)
- The main reasons were due to the fact that firstly, we weren't able, due to logistic constraints (venue) to organize the decentralized editathon in Porto, that was planned; second, that our Illustrathon was organized in november/december and that we are still producing the prizes, which means that we didn’t receive the invoices in time of the closing of this report, and, finally, that we hadn’t used more than two thirds of our travel scholarships due to being the first year that we implemented this program, and that we still need to promote it better next year.
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- Adding to these unspent funds from 2024 (1083,52€), we also have 1699,33€ from 2023. That sums up to 2782,85€.
We plan to finish producing and sending by mail the prizes for the Illustratona WELx 2024 - a set of 15 postcards with the winning illustrations, that will be around 350€. We are producing a surplus of these sets, 50 in total, so we can also use them as gifts for partners. One of our curators from the Editathon Saúde e Sexualidade Feminista hasn’t provided us the invoice for their service (300€), so we plan to have that expense in 2025. An important need we identified in 2024 is to reformulate the designer and social media officer position. We believe that having pre-designed templates will make that work more fluid and speedy, and will free some time for the person to be more involved in the planning of the communication, thus relieving some of these tasks from the coordination. In order to do so, we will need to hire a designer to redo our identity and produce these materials. We already have a budget of 1050€ (plus taxes) for this service. Also, the fundraising consultant we hired in 2024 has identified two urgent priorities: the need to create our storytelling elements and to create a website. For that reason, we are in the process of conducting some focus group sessions with our Advisory Board, that will allow us to reconstruct the history of the group, to define collectively our mission, vision and values, and to perfect our governance and internal communication models. These elements will feed the website. We plan to use the remaining funds (~1100€) to hire a webdesigner that will also create the website.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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