Grants:Programs/Wikimedia Community Fund/General Support Fund/WIKI EDITORAS LX 2025 (renewal in 2024-25)/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
In 2025 we addressed some structural pain points in order to grow. It was a very important year in terms of profissionalization of the group. We hired more staff: 2 new part-time positions, namely Fundraiser and Production Officer and a new person for our Comms, someone with a large experience in Comms and non profit work. We also had a designer creating a visual identity, we bought a website and opened our own Cooperative in order to not need a fiscal sponsor in 2026.
Seek for external fundraising and heaving our own legal entity were both recommendations from the WMF to us.
This helped us to address internal issues raised last year: burnout among coordinators and volunteers and the limits of our budget hindering growth, especially in the medium and long term.
- Hiring a fundraiser has helped us not only to identify and apply for external funding, but also to create a theory of change and institutionalize and document our mission, vision, values, and long-term strategy.
- Hiring someone to take care of production and administration issues helped us not only to relieve the coordination workload, but also to move forward with the opening of our cooperative.
Also, having a larger team helped us to address some challenges such as:
- retention:
- last year our strategy was to be flexible and follow the community's availability in order to schedule our regular online and in person meetings. However, now our Prod Officer is responsible to be present at the place we meet and online every month. Our retention has increased now that we have fixed dates for these meetings.
- The annual editathons, some of which are now in their fourth year, seem to attract the same audience year after year. So, during these events, we have many editors who return. This year, this was evident with Ilustratona, where we had the return of some artists who participated last year. Therefore, we can understand that retention does not necessarily refer to a community that spends the entire year with us, but rather some communities within a general community that are interested in specific themes and events to which they return annually.
- recruit new editors:
- with a new and more professional hire in our Communications we increased our followers on social media. Events like the Ilustratona (which happens online) keep growing in participation due to its repercussions online. Is a very “visible” work. We also credit this to our smarts partnerships with people like Paula Cruz who is not only very enthusiastic, but also someone with a very engaged network.
- our GLAMs events also brought some editors. Holding events in GLAM facilities is also a way to come to a new audience.
- new partnerships: we partnered with social movements organizations that are very active in Lisbon and the greater region, in the context of our WELx Wiki Walks and also by participating on the first Popular Technology Festival, in Setúbel. Those events made us reach new people that became more aware of our work and the power of open culture.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes, we are very excited this year with two news there for us are highlights: our second Glam partnership with Museu do Aljube in Lisbon, and our participation as organizers of the local Popular Technology´s Festival at Setúbal. Last year we participate as speakers and this year we were invited to join this network of free knowledge stakeholders.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
Final report presentation:
[1]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
For 6.1 - Create a safe environment where these people can see themselves, operating under safe space policies. Starting with the fact that welx staff and board are made by women, queer, migrant people. Far beyond following safe space policies, we believe that being a community created by and led by people from some of these underrepresented groups helps us to bring in participants who identify themselves. Having an open communication community of practice (Whatsapp) for people who have edited with us at least once also helps with retention,by reinforcing community building, group motivation and peer-to-peer spontaneous support.
For 6.2 - our group is focused on gender and its intersections, so all of our content development during the events is focused on women and LGBTQ+, which also happens to influence what our editor focus on when editing outside of our events (specially because they share with the community of practice and is celebrated by the group).
For 6.3 - The success of past events, as well as a close connection and communication throughout the year has motivated partners to keep organizing events with us, such as Bantumen, Lolo Arziki, Bárbara Fonseca, Paula Cruz, Sirigaita Lisboa, Belem´s Library, the organization of March Women´s campaign with Latam and Iberic affiliates, Brazilian and Portuguese chapters: all of those were manteined during 2025. Also we started new partnerships with Museu do Alijube and Festival de Tecnologia de Setúbal (a glam and a free knowledge festival).
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, LGBTQ+ groups
- 6.2 Develop content about the following underrepresented topics or groups of people: women, LGBTQ+ groups, other
- 6.3 Support the retention of: Editors
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
6.1: In addition to our ongoing efforts to prioritize women, transgender and non-binary individuals, LGBT individuals, Black individuals, and other marginalized communities in our listings, calls for participation, partnerships, and curatorship, in 2025 we participate for the first time at WikiLovesPride with a collective upload of pride photos on Commons.
6.2 The way we make sure our content is focus not only on woman and LGBT communities but also in other intersections is usually by our guest curators. One of our editors also keeps track of the biographies created by group members through a map ([2] ), that has served as a highly motivating tool for our editors’ community.
6.3 Regular events at fixed and predictable locations and dates have proven to be an effective engagement and retention strategy.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach, Volunteers from our communities, Partners proactive interest
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 150 | 152 | 82 editors in Wiki Editoras Lx 2025 dashboard programs: https://outreachdashboard.wmflabs.org/campaigns/wiki_editoras_lx_2025/programs
70 editors in our campaign Ilustratona 2025: https://commons.wikimedia.org/wiki/Campaign:Ilustratona_WELx_2025 (the ilustratona editors do not participate in other events) |
| Number of all editors | 50 | ||
| Number of new editors | 30 | ||
| Number of retained editors | 20 | ||
| Number of all organizers | 8 | 10 | Two experienced members of the group helped organizing the event at Museu do Alijube. |
| Number of new organizers | 3 | 2 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 75 | 250 | 182 | |
| Wikimedia Commons | 100 | 169 | ||
| Wikidata | 200 | 194 | 7700 | |
| Wiktionary | ||||
| Wikisource | 16 | 44 | ||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | 25 | 8 | 11 | |
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
Wikipedia pt arcticles: 182 (6+9+12+139+16) https://outreachdashboard.wmflabs.org/courses/Wiki_Editoras_Lx/Visibilidade_Negra_IV https://outreachdashboard.wmflabs.org/courses/Wiki_Editoras_Lx/Editatona_Transnarrativas_Negras_III_(2025-05) https://outreachdashboard.wmflabs.org/courses/Wiki_Editoras_LX/Tempo_Feminista_2025_-_Wiki_Editoras_LX https://outreachdashboard.wmflabs.org/courses/Wiki_Editoras_Lx/Editatona_Arquitectas_da_Liberdade_(2025) https://outreachdashboard.wmflabs.org/courses/Wiki_Editoras_Lx/Wiki_Editoras_Lx_2025_-_Geral
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| % of participants from underrepresented communities (BIPOC, roma, rural, with disabilities, LGBTQIAP+, etc) | This metric measures the diversity and balance of our participants. This metric will be measured by each type of the stated underrepresented communities. | 50 | ||
| % of editors that refer having increased their level of editing skills | This metric measures the effectiveness of our mentoring and capacitation activities | 50 | ||
| # invitations to participate or co-organize on-wiki activities by other affiliates, user groups or individuals | This metric measures the interest of other WM Movement affiliates, user groups or individuals interest about WELx and to share learnings and knowledge | 10 | ||
| # editors increase their user access level | This metric measures the autonomy and skills developed by the group members to contribute actively to the WM Movement, by increasing their user access level (autoconfirmed, confirmed and extended confirmed users, autopatrolled, bureaucrat, administrator...) | 5 | ||
| # event/project organized by initiative of editors other than the group organizers | This metric measures the autonomy and motivation of editors to organize their own initiatives and events on the WM Movement | 2 |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
No. We did not have any training specifically for the team supported by the grant, but we did have joint learning opportunities offered as part of our program.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Supporting GLAM institutions. We believe that now, after two successful partnerships, namely with the Belém Library and the Aljube Museum (both in Lisbon), we feel confident to invest in relationships with GLAMs in a more in-depth way. This has always been part of our strategy, but now we have more members who are professionals in this area and therefore more interest and opportunities for partnerships. Our strategies usually involve using the resources we already have within the community, peer-to-peer training, etc., but we want to try using part of our budget to hire someone to support us in strategic planning to develop these partnerships.
We have already a partnership with a third GLAM in planning for 2026 stage and another two at the talking stage.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
We would like to highlight that this year we were invited to organize the Wiki Glam conference in Lisbon alongside the Portuguese chapter and under the coordination of an independent professional. It was a pleasure to welcome such a special community as our GLAM colleagues, and this undoubtedly further ignited our desire to work with these institutions and communities.
For reporting purposes, we would also like to draw attention to the difficulties and overload for affiliates that are not chapters and do not receive funding comparable to chapters. It was very challenging for Wiki Editors to get involved in organizing such a large event while continuing with our annual plan. We agree that our involvement was unquestionably important both for the event itself and for our strategic positioning in the region, but it undoubtedly had an impact on the number of events we held this year.
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 62708 | 64656.8 |
| Operational costs | 6380 | 10416.26 |
| Programmatic costs | 10182 | 3137.74 |
| Total General Support Fund | 81251.75 | 78210.8 |
| Other revenue | ||
| Remaining funds from General Support Fund | 3040 |
15. Please state the total amount spent from this fund in your local currency. (required)
78210.8 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 10416.26 EUR
- Programmatic costs: 3137.74 EUR
- Staff and contractor costs: 64656.8 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
Please check the financial spending report for detailed information on changes in the budget.
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 3040
- 19.2. Explain why you did not use the amount. (required)
- Even though we had other costs that were unforeseen or/higher expenses of expected costs, we didn’t organize the more costly events (decentralized editathon and wiki walk), we opted for not giving prizes and the majority of our participants were from Lisbon (so a few people requested travel scholarships).
Something also worth mentioning is that we spent all the unspent funds from previous grants (2023 and 2024) as we had estimated on our last annual report (please check tab 5. Unspent funds - 2023 + 2024 for further details).
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- Wiki Editoras LX are in the process of creating their legal entity, and we expect to still have related costs in 2026. Namely, the social capital (1500€), the commercial registration (400€) and more legal fees (400€).
The remaining funds (~700€) we plan to use to cover part of costs that we will have with space for our events.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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