Grants:Programs/Wikimedia Community Fund/General Support Fund/WMEE Grant Application for 2026

statusUnder review

Wikimedia Community Fund

WMEE Grant Application for 2026

Fluxx IDR-GS-2508-19722

start date2026-01-01

end date2026-12-31

budget (local currency)119485 EUR

amount requested (USD)131529.09 USD

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionCEECA

decision fiscal year2025-26

funding program roundRound 1

organization (if applicable)Mittetulundusühing Wikimedia Eesti

Friendly Space Policy

Universal Code of Conduct

Application Privacy Statement

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

Organization name or Wikimedia Username for individuals. (required)

Mittetulundusühing Wikimedia Eesti

Do you have any approved General Support Fund requests? (required)

Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required)

Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required)

Yes

Do you have a fiscal sponsor?

No

Fiscal organization name.

N/A

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

• Organizational website
• Detailed financial reporting and/or audits
• Documentation of the governance structure, board list, governance processes
• Documentation of the general assembly decision on your plan

Organization´s website: https://wikimedia.ee/

WMEE Fiscal Year report 2024: https://commons.wikimedia.org/wiki/File:Wikimedia_Eesti_financial_statement_2024_(Estonian).pdf Our detailed activity report from 2025 on Meta-Wiki: https://meta.wikimedia.org/wiki/Wikimedia_Eesti_activity_reports#2025

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)

WMEE Grant Application for 2026

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)

No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required)

2026-01-01

4. Proposed end date. (required)

2026-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://docs.google.com/spreadsheets/d/1oMfcFLSqAiWPgmOSltx7R0_VGwZHv-t2Akx-5R9CxII/edit?usp=sharing

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://docs.google.com/document/d/17BBJnD3kuuJ29c8oJHshiztMnUqfPBXMYMYKLgHns84/edit?tab=t.0#heading=h.ydryex8t3pjl

7. Where will this proposal be implemented? (required)

Estonia

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

WMEE’s core priorities for 2026 build on the successful approaches introduced in 2025. Our focus will remain on ensuring strong media visibility and strengthening our international presence—for example, by organizing more photo expeditions abroad, inviting Wikiresidents to work with WMEE, involving foreign students in Estonia in our activities, and jointly organizing international Wikimedia meetups. Growth in activities around media and international presence would increase awareness of Wikimedia in Estonia and allow us to more effectively contribute to the international Wikimedia movement.

In education, we will continue working primarily with universities (including the University of Tartu) and, to a lesser extent, with secondary schools, with the main goal of improving information literacy among Estonian students. In GLAM, we will especially support smaller museums and libraries in sharing their materials on Wikipedia and Wikimedia Commons under clear and open licenses. We will sustain national competitions, including various article and photo contests. In communications, we will maintain visibility through interviews, our monthly newsletter, and community events. We also plan to host our traditional summer meetup and continue welcoming interns from universities. Internationally, we aim to deepen cooperation with Nordic chapters, particularly WMFI, as part of the Finno-Ugric language communities. But also advance Wiki Science Competition, bring together people behind Wikiquote, and involve more countries in our virtual exhibitions program.

Our approach is in many ways grounded in community co-creation and targeted onboarding. We set priorities with our NGO's members and board via constant consultations, and meetups. We provide newcomers with clear pathways to improve their wiki-themed skills (e.g. editing and source criticism). On SLAPP, we coordinate with WMEU to deliver tailored briefings. We build international bridges through shared campaigns, resource exchange, learning sessions, and community events (like the Finno-Ugric meeting in Oulu, Finland 2026).

The key challenges we aim to address include difficulties in recruiting new members, limited volunteer engagement, and insufficient public understanding of the benefits of open knowledge. In education, the conclusion of our three-year strategic partnership with the Ministry of Education and Research (2022–2024) calls for a transition toward more diversified alliances to sustain momentum across both secondary and adult learning. Another important challenge is scaling up our communications to more effectively reach local and international communities.

Our strategies map directly to the previously highlighted needs, as we bolster retention through community meetups, amplified by local outreach via our social media. We close content gaps through targeted campaigns and (international) competitions, directing effort to a wide range of topics. In the field of advocacy, we work with the Estonian Ministry of Justice and Digital Affairs on updating copyright law to foster a more supportive environment for knowledge creation and information sharing, and with WMEU, we will work on the topic of anti-SLAPP activities. These actions are designed to increase participation and retention, enhance content quality and discoverability, and strengthen the resilience of Estonia’s open knowledge ecosystem in 2026 and beyond.

9. What categories are your main programs and related activities under? Please select all that apply. (required)

Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	No
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required)

Wiki Club, Editing Wikipedia Training, Translation, Other Wikimedia project programs, Research, Wikidata programs, Wikimedia Commons programs

Other programs and activities if any: N/A

9.1.2. Select all relevant audience groups for Education. (required)

Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Senior citizens

Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)

Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Supporting institutions to open up their collections, data, metadata, and research

Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.

On-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.)

Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)

Wiki Loves Earth, Wiki Loves Monuments, Wikipedia Birthday or Anniversary

Other programs and activities if any: N/A

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

https://docs.google.com/spreadsheets/d/1oMfcFLSqAiWPgmOSltx7R0_VGwZHv-t2Akx-5R9CxII/edit?usp=sharing

11. Describe your team. (required)

CEO Ivo Kruusamägi. Brief description: CEO manages the whole organization and oversees the work of the other employees, helping them implement the general directions suggested by the board of directors. Additionally, he deals with major organizational issues, including representing WMEE both domestically as well as abroad and planning the chapter's strategic development. He also oversees finding opportunities for cooperation with educational institutions and running the projects that develop from those opportunities. He reports directly to the Board of Directors. Ivo also conducts and leads together with Pille our trainings and lectures. Indication of FTE and duration of work: 1.0 FTE, permanent contract as mandated by Estonian law. User:Kruusamägi

Office Manager Kerdo Kristjan Tamm. Brief description: Office Manager is in charge of running the day-to-day affairs of the chapter. He deals with minor but important day-to-day organizational issues (organizing transport, making small purchases, ensuring bills are paid on time, etc.). In addition, he conducts smaller projects with different GLAM institutions. He is second in command and reports to CEO on day-to-day duties and to WMEE members via weekly update reports. Indication of FTE and duration of work: 0.5 FTE, permanent contract (as mandated by Estonian law). User:KerdoKristjan

Communication Manager, Pille Priks. Brief description: Communication Manager oversees the chapter's internal and external communication. She runs the chapter's blog and social media pages, helps organize and promote events, and makes sure the chapter members and the public are kept up to date on the chapter's activities and on anything interesting happening in the Estonian Wikiverse. In addition, Pille conducts wiki-themed trainings, workshops, and various campaigns. Indication of FTE and duration of work: 0.5 FTE, permanent contract (as mandated by Estonian law). User:PillePrix

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

In 2026, WMEE will continue to act as a connector between diverse partners, fostering collaboration across cultural, educational, and governmental sectors as well as within the Wikimedia movement. Externally, we will maintain our cooperation with the Estonian Ministry of Foreign Affairs (MFA), with whom we are planning a French-themed article competition in March and a Spain-themed competition in April 2026. We will also strengthen our ties with museums, libraries, municipal authorities, state institutions, and universities throughout Estonia. For instance, we will take part in joint initiatives such as Terminology Day (organized by several universities) and the summer meeting of Estonian GLAM institutions. Among our key long-term partners are the Institute of the Estonian Language, the Estonian National Heritage Board, the University of Tartu, and the Estonian Literary Museum. Internally, we will continue deepening collaboration with Wikimedia chapters in the Nordic region and with Finno-Ugric language community partners, ensuring that our work connects local initiatives to international networks. Besides Wikipedia, we will focus on Wikidata, Wikiquote, and Wikimedia Commons (which involves activities like working with the National Library in Wikidata, organizing an international Wikiquote conference, and getting image donations from museums).

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)

Increase the Sustainability of Our Movement, Improve User Experience, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers

Metrics name	Target	Description
Number of all participants	500	N/A
Number of all editors	1500	N/A
Number of new editors	800
Number of retained editors	600
Number of all organizers	27	N/A
Number of new organizers	16

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects

Wikimedia project	Created	Edited or improved
Wikipedia	4000	3300
Wikimedia Commons	1460	900
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote	170	215
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)

No

Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)

Yes

16.1. List other revenue sources. (required)

Estonian Ministry of Foreign Affairs Different project funds from various Estonian municipalities

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)

10000

17. Your local currency. (required)

EUR

18. What is the total requested amount in your local currency? (required)

119485 EUR

Multi-year funding request summary

Year	Amount (local currency)
Year 1	N/A EUR
Year 2	N/A EUR
Year 3	N/A EUR

Requested amount in USD

131529.09 USD

Multi-year funding request summary in USD

Year	Amount USD
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

19. Does this proposal include compensation for staff or contractors? (required)

Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

3

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

2

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)

There will be no changes compared to current year 2025.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).

Budget category	Amount in local currency
Staff and contractor costs	80280 EUR
Operational costs	19705 EUR
Programmatic costs	19500 EUR

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1QEMQ6EZCws9QXhxLYpybwBs6jGg2q9r3vPhgvcx-jC4/edit?gid=595166130#gid=595166130

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

Budget for 2026 is fairly similar to budget of 2025. Increase is mainly adjusting for inflation (inc. small wage growth) and increase on projects costs and travel (last mainly for adding more international cooperation).

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By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

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