Grants:Programs/Wikimedia Community Fund/General Support Fund/Wiki Advocates Philippines User Group Community Fund 2025

statusUnder review

Wikimedia Community Fund

Wiki Advocates Philippines User Group Community Fund 2025

Fluxx IDR-GS-2502-18051

start date2025-07-01

end date2026-06-30

budget (local currency)5319000 PHP

amount requested (USD)92231.46 USD

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionESEAP

decision fiscal year2024-25

funding program roundRound 2

organization (if applicable)Wiki Advocates Philippines User Group

Friendly Space Policy

Universal Code of Conduct

Application Privacy Statement

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

Organization name or Wikimedia Username for individuals. (required)

Wiki Advocates Philippines User Group

Do you have any approved General Support Fund requests? (required)

Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required)

Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required)

Yes

Do you have a fiscal sponsor?

Yes

Fiscal organization name.

Kiwix

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

• Organizational website
• Detailed financial reporting and/or audits
• Documentation of the governance structure, board list, governance processes
• Documentation of the general assembly decision on your plan

wikiadvocatesph.org

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)

Wiki Advocates Philippines User Group Community Fund 2025

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)

No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required)

2025-07-01

4. Proposed end date. (required)

2026-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://docs.google.com/document/d/1cLayw0SdnmnTaOkDcHNXiLgsZ5T0rcLA4idNaFnRLbs/edit?usp=sharing

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://drive.google.com/file/d/1wCEojdhBg4eREFT0-WcI_3VpkXDYlV5-/view?usp=drive_link

7. Where will this proposal be implemented? (required)

Philippines

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Important Outcomes and Challenges

The Wiki Advocates Philippines User Group has continued with its activities, centering on the determined targets cited in our grant application amidst the challenges encountered in the past few months, climate-related, volunteer retention, and economic changes. These targets are intended to provide sustainability with our previous activities in the past grants, ensuring that each project being run follows our long-term track and will provide backing for our future pursuits. The specified outcomes and challenges enumerated here are data gathered both from the Wikipedia projects being worked on and the volunteers that comprise our community.

We have continuously worked on our target projects, Wikiquote, Wikipedia, and Wiktionary, through engagement in global campaigns and local community edit-a-thons. Editors may be low in number, but what we have achieved is consistency among repeat participants. We introduced Wikidata as a new project to our volunteers, especially Lexemes, who view it as a Wiktionary with distinct functions.

To supplement the needs of our volunteers in terms of skills development, particularly in community organizing and holding leadership roles, we held several programs ranging from training and information sessions to internship programs, leadership initiatives through the Hatch-A-Wikimedian program, online participation in Wikimania sessions, and involvement in the overall organizational planning.

Our learning hub was a source of encouragement for both the old participants and newbies to partake in our activities, along with other collaborative activities aside from being editors. As we also function as a local library, volunteers are tasked with minor responsibilities to maintain our learning hub. Through this space, we have become more open to our community in welcoming newcomers, not only during edit-a-thon sessions but on a regular basis.

We have also utilized the Let’s Connect resources as recommended to us after the grant approval and even become part of two learning clinics as sharers. Our skills and expertise as editors and organizers were not only shared through online clinics, but we have also utilized opportunities to come to conferences and present our locally implemented programs. These steps have put us in a good standing, thus securing a partnership with aligned organizations, by which some provided fund support, book donations, and free access to databases.

Implementing all of these is difficult given the challenges we've faced recently. In November 2024, we have suffered from four to five typhoons, of which Typhoon Kristine have the greatest onslaught. Not only did we physically suffer from damaged houses and flooded roads, but the impact of it has greatly affected our team morale. Despite that, the group has initiated a donation drive, together with Art+Feminism, to provide immediate assistance to stranded passengers along the road and school supplies to chosen educational institutions, one of which is where we conducted the pilot program for WikiDunong. This climate issue has also affected our partnership with schools as they are more focused on recovery than on extracurricular activities.

More so, the lack of staff to handle other minor tasks in relation to office maintenance, handling volunteers, and other clerical responsibilities has been handled by the three paid staffs, limiting their capacity for more project management, acquiring partnerships, and conducting intensive training for volunteers.

In the new grant application, we sought to continue with our initiatives, guided by what proved to be effective in terms of community organizing and volunteer development. With what we have surpassed among the challenges encountered, we look into developing alternatives and security so we can still push through with what we planned, despite unforeseen events.

To visualize more our important outcomes, challenges and milestones for this fiscal year, you view this document: https://docs.google.com/presentation/d/1DmaRsugCp_DCoMnxxwIneDwcGLGSuDlLVxELVE08iKk/edit?usp=drive_link

9. What categories are your main programs and related activities under? Please select all that apply. (required)

Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required)

Wiki Club, Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Translation, Research, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs

Other programs and activities if any: N/A

9.1.2. Select all relevant audience groups for Education. (required)

Secondary school students, Vocational, tertiary, or higher education, Teachers or professors, Other groups

Other groups if any: Youth Leaders

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)

Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues

Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.

Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards)

Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.

On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering non financial support and services to community members (equipment, space, books, etc.)

Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)

1Lib1Ref, Art+Feminism, Feminism and Folklore, VisibleWikiWomen, Wiki Loves Women, WikiForHumanRights, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary, Other

Other programs and activities if any: Participating on campaigns on environmental awareness like WikForHumanRights Campaign and celebrating International Human Rights Day, Earth hour and Earth Day.

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

https://docs.google.com/spreadsheets/d/1BR4J1NxPtwfoUNsOwJ2hK0xA89MPSMCprb1gkts8KwQ/edit?gid=0#gid=0

11. Describe your team. (required)

A more detailed description of our organizational structure, roles and designation can be viewed here: https://docs.google.com/document/d/17zm2L_uV5hz5OuW5IML0tjIklSEXhFU3n6UvnfydAEI/edit?usp=sharing

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Yes. We work constantly with Art+Feminism and Wiki Loves Women for our gender diversity initiatives, joins learning clinics and connect-a-thons of the Let's Connect. We are also in working closely with the local government unit of Pasacao, Camarines Sur, and the different public and private high schools, state colleges, and youth organizations in the Bicol Region. Our language preservation initiatives are supported by different culture and writers' organization in the province.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)

Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers

Metrics name	Target	Description
Number of all participants	500	N/A
Number of all editors	50	N/A
Number of new editors	100
Number of retained editors	50
Number of all organizers	15	N/A
Number of new organizers	10

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects

Wikimedia project	Created	Edited or improved
Wikipedia	50	100
Wikimedia Commons	1000	5000
Wikidata	5000	10000
Wiktionary	2000	2000
Wikisource
Wikimedia Incubator	2000	1000
Translatewiki
MediaWiki
Wikiquote	1000	1000
Wikivoyage
Wikibooks	100	500
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)

No

Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)

No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)

N/A

17. Your local currency. (required)

PHP

18. What is the total requested amount in your local currency? (required)

5319000 PHP

Multi-year funding request summary

Year	Amount (local currency)
Year 1	N/A PHP
Year 2	N/A PHP
Year 3	N/A PHP

Requested amount in USD

92231.46 USD

Multi-year funding request summary in USD

Year	Amount USD
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

19. Does this proposal include compensation for staff or contractors? (required)

Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

There will be 2 full-time staff, 2 part-time and 3 interns receiving daily allowance.

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

There will be 2 full-time staff, 2 part-time and 3 interns receiving daily allowance.

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)

Proposed Changes in Staffing for FY 2025-2026

• An increase of Php 5,000.00 or 8% for the compensation of the Program Manager role.
• An increase of Php 6,000.00 or 16.67% for the compensation of the Lead Designer role.
• New budget allocation for a full-time role of Administrative Associate.
• Monthly allocation for the food and transportation allowances of the office interns.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).

Budget category	Amount in local currency
Staff and contractor costs	2616000 PHP
Operational costs	1403000 PHP
Programmatic costs	1300000 PHP

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1BR4J1NxPtwfoUNsOwJ2hK0xA89MPSMCprb1gkts8KwQ/edit?gid=985040329#gid=985040329

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

---

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

• Please add any feedback to the grant discussion page only. Any feedback added here will be removed.