Grants:Programs/Wikimedia Community Fund/General Support Fund/Wiki Education Foundation Annual Plan Grant, 2024–2026/Yearly Report (2025)
|
|
Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
In our proposal, we outlined our core focus as increasing programmatic impact in three key areas:
- Wikipedia Student Program: 2025 was a challenging year for higher education, particularly in the United States. Universities struggled with changing enrollment patterns, federal government engagement, and the rise of generative AI, among other issues. Due to these challenges, we found higher education instructors were less likely to want to try teaching with Wikipedia for the first time. However, our returning instructor numbers were higher than anticipated, meaning we were able to meet our programmatic goals. We spent considerable time focusing on generative AI and its impacts on our Student Program, including launching an AI detection service in partnership with the software Pangram, which enabled us to be as sure as we could that all content we were adding to Wikipedia through our program was human-generated.
- Scholars & Scientists Program: As expected, we kicked off a project partnering with American Association of State and Local History (AASLH) to improve coverage of American history ahead of the semiquincentennial, which will happen in 2026. In 2025, we ran 7 courses, supporting more than 150 AASLH members to add nearly 150,000 words to articles related to their cultural institutions’ collections.
- Technology: We formally launched the Impact Visualizer for community use. We presented about it at Wikimedia conferences. We also completed a re-architecture of the Programs & Events Dashboard’s statistics-gathering system to reduce storage requirements and keep up with high-volume Wikidata tracking.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
In the Wikipedia Student Program, we continued our trend of engaging with academic associations in 2025, presenting at the American Historical Association, the American Philosophical Association, the Latin American Studies Association, the American Historical Association Pacific, the American Association of State and Local History, and the American Studies Association conferences. On tap for 2026 is more conference presentations, including at the Archaeological Institute of America/Society for Classical Studies, the Modern Language Association, the College of Arts Association, and the American Association of Colleges & Universities Conference on Learning and Student Success conferences. We will also continue running our popular Zoom-based teaching with Wikipedia webinars and Speaker Series events, including a planned event to celebrate Wikipedia’s 25th birthday.
In the Scholars & Scientists Program, we will continue building on the successes with our partnership with AASLH and are planning to run more courses leading up to the semiquincentennial on July 4, 2026. We are also looking for a follow-on project with AASLH, who has become a valuable partner to us.
We will also continue refining the Dashboard and improve support for Programs & Events Dashboard. With the continuing trend of tracking massive Wikidata editing projects, we will explore performance improvements to speed up the update process. We’ll also implement an automated backup system for the Programs & Events Dashboard database, which was not possible previously because of high storage requirements. As new feature development specifically for Programs & Events Dashboard users is being prioritized and implemented by the EduWiki Hub, we will focus on improving the core infrastructure, developer toolkit, and testing suite to ensure that the codebase can support a smooth development process with more active developers.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
We regularly post updates on our blog: [1]
We also post monthly reports on Meta: [2]
Our fiscal year is offset from this grant, but you can see the first half of 2025’s annual report on our website: [3]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
We had huge learnings this year regarding generative AI and our Wikipedia Student Program, which we published on our blog here: [4]
We also presented several sessions of our learnings at the EduWiki Conference, WikiConference North America, and GLAMwiki Conference. We also regularly document our learnings on Meta and our blog.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Yes, we regularly gather feedback from instructors who teach with Wikipedia through our Wikipedia Student Program, as well as from participants in our Wiki Scholars & Scientists program. Once their courses conclude, our Dashboard software automatically generates surveys to collect their input. We rely on this feedback to refine our training resources and inform future planning. In addition, we keep a close eye on English Wikipedia’s Education Noticeboard and on staff members’ talk pages so we can respond promptly to any questions or concerns raised by the editing community.
We also publish reflections on our blog about our initiatives; see, for example, this post on spring 2025 term: [5]
You can also read testimonials from our participants, such as these from our Scholars & Scientists Program:
And these from our Student Program:
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, people with disabilities, neurodiverse people, LGBTQ+ groups, young people
- 6.2 Develop content about the following underrepresented topics or groups of people: women, people with disabilities, neurodiverse people, indigenous groups, LGBTQ+ groups
- 6.3 Support the retention of: Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
To recruit participants from underrepresented groups, we prioritize outreach for the Wikipedia Student Program at colleges and universities with diverse student populations. This includes HBCUs, HSIs, TCUs, and other U.S. institutions classified as minority-serving. Engaging students from these communities has been one of our most effective strategies for expanding diversity among Wikipedia contributors. In the Scholars & Scientists Program, we also frequently set explicit participant diversity goals. For example, in our project with the WITH Foundation—which supports improved health care information for individuals with intellectual and developmental disabilities (I/DD)—we intentionally recruited participants with lived experience of I/DD.
When it comes to content, we focus on fields and subject areas where knowledge equity work is especially relevant. In the Wikipedia Student Program, this often means partnering with courses in disciplines such as African-American Studies, Latino/a/x Studies, Native American Studies, Women’s Studies, Queer Studies, and Gender Studies, among others. Even in classes that aren’t explicitly centered on equity—such as a chemistry course—we encourage students to consider strategies like citing scholarship by women or people of color when appropriate, along with other ways of addressing systemic bias in sourcing and representation.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach, Staff hired through the fund, Partners proactive interest
Part 2: Metrics for Year 2
[edit]| Wikimedia Metrics | Target (Year 2) | Results (Year 2) | Comments and tools used |
|---|---|---|---|
| Number of all participants | 12750 | 14150 | Number of editors in Wikipedia Student Program and Scholars & Scientists Program, plus instructors in the Student Program, in 2025, via our Dashboard platform. |
| Number of all editors | 12250 | 13621 | Dashboard |
| Number of new editors | N/A | 12927 | |
| Number of retained editors | N/A | ||
| Number of all organizers | N/A | ||
| Number of new organizers | N/A |
| Wikimedia project | Target - Number of created pages (Year 2) | Target - Number of improved pages (Year 2) | Result - Number of created pages (Year 2) | Result - Number of improved pages (Year 2) |
|---|---|---|---|---|
| Wikipedia | 13849 | |||
| Wikimedia Commons | ||||
| Wikidata | 4647 | |||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
Dashboard
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Words added | Words added to Wikipedia through both programs | 10500000 | 10800000 | N/A | Dashboard |
| Equity courses | Number of equity-related courses supported in the Student Program | 275 | 289 | N/A | Dashboard, Salesforce |
| Gender diversity | Percentage of women or gender diverse participants | 60 | 67 | N/A | Dashboard survey, Salesforce application survey |
| Non-white participants | Percentage of non-white participants | 40 | 45 | N/A | Dashboard survey, Salesforce application survey |
| Number of new editors | N/A | 11750 | 12927 | N/A | Dashboard |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Capacity building, skill development, and professional growth are core components of Wiki Education’s work. Each employee receives an individual professional development budget to use for opportunities such as classes, books, or coaching aligned with their goals and areas for growth. Most of the materials we gained from these courses are not available under an open license so cannot be shared.
In addition, we focus on skill building and capacity development during our twice-annual All Staff meetings, in February and July. We spent considerable time discussing and sharing learnings about generative AI this year, which dominated our work.
Finally, we were able to bring on a second fundraiser, as we planned, and are actively trying to raise additional funds.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Generative AI continues to develop and change, so we expect to need to continue closely tracking the developments and how they relate to our programs.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Amount spent (USD) |
|---|---|
| Personnel costs | 1988488 |
| Operational costs | 202575 |
| Programmatic costs | 1626071 |
| Total (Year 2) | 2488537 |
| Other revenue | 1988537 |
| Remaining funds (Year 2) | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
2488537 USD
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 202575 USD
- Programmatic costs: 1626071 USD
- Staff and contractor costs: 1988488 USD
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 1504537 USD
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 1988537 USD
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- https://docs.google.com/spreadsheets/d/1x7MIMYA-jrt2tbtzhLTBzJSxc4nYX-_AOGeeEO_4Xp8/edit?usp=sharing
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
We received funding that supported an additional position within our Scholars & Scientists Program during the year, which caused that program’s spending to increase. We also elected to move from a contracted accountant to an in-house solution, which changed how that spending was allocated between personnel and contracting and overall increased our spending, but was important given our investment in fundraising capacity (we hired a second full-time fundraiser in 2025).
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.