Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Australia 2025 - 2028/Yearly Report (2025)
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
During the 2025–26 reporting period, Wikimedia Australia’s programs and approaches contributed to addressing the key challenges identified in our strategic direction, particularly around increasing local participation in Wikimedia projects, improving equity and inclusion, strengthening community support structures, and building more sustainable pathways for engagement.
Our central area of progress and learning has been growing and diversifying participation in Wikimedia activities. Across 83 events involving 1,284 participants, 445 people reported engaging with Wikimedia projects for the first time. We saw that introductory engagement continues to be a strong entry point into the movement. However, we also learned that first-time participation alone is not sufficient for sustained contribution. The strongest ongoing engagement occurred where events were linked to repeated opportunities, partnerships, or structured follow-up activities, reinforcing the importance of continuity rather than one-off engagement.
A key milestone during the year was WikiCon Canberra, which brought together approximately 70 participants ranging from newbies to editors with more than 23 years on-Wiki experience, and included participation from members of ESEAP chapters. This event reinforced the value of gathering in-person for strengthening relationships across the community and supporting knowledge exchange between contributors, partners, and affiliates. Notably, our membership reached 100 people for the first time, while a significant increase in women members contributed to a more balanced and representative membership base, with near gender parity.
In relation to equity and inclusion, the ICIP & IDSov Guide, developed by Terri Janke & Company in collaboration with WMAU members and Australian editors and administrators, was a significant step forward in embedding culturally appropriate approaches to First Nations knowledge and participation. This work highlighted that meaningful progress in this area depends on sustained co-design, legal and cultural expertise, and careful alignment between Wikimedia processes and Indigenous cultural protocols and data sovereignty principles. We also know that this project requires longer timeframes, so we are actively planning the next few years, while seeing benefits from early and ongoing community leadership.
Our Partner Projects program continued to demonstrate the value of targeted, skills-based collaboration. Projects included technical development work to support IUCN conservation data for Australian threatened species lists and template content on Wikipedia, and the development of a tailored online learning resource in Udemy to support First Nations editors. A third project with AMaGA did not progress as planned within the reporting period and is being renegotiated. This reinforced the importance of clearer scoping, delivery timelines, and ongoing communication in partner-funded work, particularly where projects involve external organisations with different operational constraints.
We also saw positive outcomes in movement participation and inclusion in global spaces, including supporting Australian Wikimedians to attend Wikimania Nairobi 2025 and WikiCon Wellington 2026. ESEAP Community Conference Koahsiung Taiwan and bringing ESEAP members to our WikiCon Canberra. This contributed to increased representation of women, non-binary participants, and people with disability in international engagement. These experiences reinforced the importance of targeted financial and logistical support in reducing barriers to global participation.
In the ESEAP region, our engagement through the ESEAP Hub and participation in the ESEAP Community Conference in Taiwan strengthened collaboration across affiliates, particularly through contributions to the Women’s stream and Hub-related work. We also have good attendance from Australians at the ESEAP monthly Community Calls and other online learning workshops. We continued close collaboration with Wikimedia Aotearoa New Zealand, including joint participation in global campaigns such as Wiki Loves Science photo competition and #1Lib1Ref. These collaborations demonstrated that shared campaigns can achieve strong outcomes when there is coordination across affiliates and alignment around common goals.
In the policy and advocacy space, Wikimedia Australia was formally invited by the Federal Attorney General’s Department to become a member of the government’s Copyright and AI Reference Group and undertook engagement with the eSafety Commissioner regarding Social Media Minimum Age legislation to ensure Wikipedia was correctly understood and not overlooked in regulatory frameworks. We worked with the WMF Public Policy team on various engagements with the government. We also made lengthy submissions to the Australian government on unexpected proposed changes to legislation on copyright and AI-related policy areas. This work highlighted the importance of early and proactive engagement in policy processes, as well as the need for clear, consistent messaging about Wikimedia projects in regulatory environments. It also raised the awareness of WMAU as a local consultative voice for government on these issues. We continue our commitment to advocating for open knowledge in Australia and our region, in a time where disruption, misinformation and fast-paced AI developments bring radical change and challenges.
Across our partnerships with educational institutions and academic conferences we continue to offer effective workshops for building critical information and media literacy skills, particularly when Wikimedia training is fully integrated into existing professional or academic programs. However, we also learned that integration alone does not guarantee ongoing participation, and we found ways to sustain these relationships with follow-up support and clear entry points into the contributor community.
Overall, this reporting period demonstrated that Wikimedia Australia’s approaches are most effective when they are relational, partnership-based, and long-term in focus. While one-off engagement continues to play an important role in awareness and recruitment, sustained impact depends on continuity, clarity of pathways into contribution and community involvement, and investment in culturally safe and inclusive practices that enable broader participation across Australia, the ESEAP region, and the global Wikimedia movement.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes, there is a strong and clear intention to build on the key successes and learnings from the 2025–26 reporting period. Rather than introducing entirely new directions, our focus is on strengthening and scaling approaches that have demonstrated impact, and improving the systems that support sustained participation, equity, partnership quality, and organisational consistency in delivery and governance.
A major area for continued development is deepening pathways from initial participation into sustained contribution. The high level of engagement across 79 events and the significant number of new participants demonstrated that Wikimedia Australia’s activities are effective in attracting new people into Wikimedia projects. The next stage of learning is to strengthen how those new contributors are supported beyond first engagement, including clearer follow-up structures, more consistent mentoring opportunities, and improved pathways into ongoing participation in the Wikimedia community.
This is reinforced through our internship program, where a number of university interns have remained actively engaged in editing beyond their placements. In one case, an intern went on to receive a WMF scholarship and attended the ESEAP regional conference in Taiwan. These experiences highlight the value of structured early-career pathways that connect learning, participation, and regional movement engagement.
Another priority is scaling and refining partnership-based engagement in education and GLAM contexts, particularly where Wikimedia training is integrated into existing conferences, academic programs, and professional development. These approaches have proven effective in reaching new contributors by focussing on their subject matter interests or areas of research/study in accessible and low-barrier ways. A key learning is the ongoing partnership support that includes clearer pathways for continued engagement, rather than relying on single-event participation.
During the year, Wikimedia Australia continued to strengthen its governance and decision-making systems. We established the ongoing use of a consistent rubric for evaluating project partners and funding applications, as well as supporting risk-based decisions. This has improved transparency and consistency in decision-making and is intended to support fairer and more strategic allocation of resources over time. Additionally, the WMAU Board have established a Diversity, Inclusion, and Safety Standing Sub Committee to review and recommend processes and supports ensuring WMAU meets our obligation of being a safe and inclusive environment and providing that same safety at all events we host, for every person we engage with.
In relation to equity and Indigenous engagement, the development of the ICIP & IDSov Guide, the first of the deliverables in partnership with Terri Janke & Company, has established a strong foundation for future work. A key learning is that culturally safe engagement requires long-term commitment, trust and sustained resourcing. We will also maintain our commitment to share our learning widely with the international Wiki community who have shown incredible interest in and support for this project. We are excited to share what we've achieved when we attend Wikimania Paris 2026. For us, this is a unique one-off opportunity to support in-person attendance by First Nations people who will showcase the work we have collaborated on for the Wiki movement, and offer deep-learning experiences from a range of global cultural contexts. The next phase of work will continue supporting implementation and ensuring that culturally safe practices are genuinely embedded across programs and platforms, and not treated as standalone initiatives or tick box exercises.
Due to our challenges with geographic distance and travel costs (both within Australia and globally) WMAU continues to offer travel scholarships and structured support for participation opportunities at WikiCon Australia (15 funded scholars), ESEAP community conference (3 funded scholars) and Wikimania (2 funded scholars + carer). The success of targeted support for community participation in global events such as Wikimania has also reinforced the importance of reducing structural barriers for underrepresented communities to participate in the global movement. This informs ongoing approaches to travel support, inclusion of underrepresented groups, and intentional funding of participation opportunities going forward.
In the ESEAP context, collaboration with Wikimedia Aotearoa New Zealand (WANZ) on joint campaigns such as Wiki Loves Science and #1Lib1Ref demonstrated the value of coordinated regional work. Through the ESEAP Hub we facilitated Conference stream sessions for women and non-binary people, as well as recently engaging in early discussions supporting the development of a neurodiverse User Group in the ESEAP region, responding to needs identified by individuals and affiliates. A key learning is that shared campaigns and support for communities are most effective when we are listening closely to our members, there is clear alignment, simple coordination structures, and mutual benefit across participating groups. This clearly informs future regional collaboration, particularly in ensuring that participation is sustainable and not dependent on informal effort alone.
A further strategic development during the year was our submission of an Expression of Interest to host Wikimania 2029 in Australia (Sydney or Perth). This reflects a long-term goal to strengthen global engagement while also showcasing First Nations culture and embedding more ethical and respectful approaches to knowledge contribution and decision-making within Wikimedia spaces. This proposal is also informing our internal thinking about how major events can be used to reflect Wikimedia Australia’s values in practice.
The experience with Partner Projects during the year also informed future priorities. While most projects progressed well, one project required re-negotiation highlighting the importance of clearer scoping and milestone definition. Whilst we maintained good ongoing communication with the partners, their capacity constraints impacted delivery. As a result, we will review the support we provide organisations and individuals in partner projects, with a strengthened focus on improving early stage partnership design and delivery oversight, while maintaining flexibility.
More broadly, the 2025–26 experience has reinforced that Wikimedia Australia’s most effective work is not defined by individual activities, but through systems used consistently by staff and community that support sustained engagement over time. This includes investing in reviewing capacity, strengthening mentoring structures, improving clarity of participation pathways, and embedding cultural safety and inclusion as core principles and values. We continue to learn and reflect on how successful systems bring human connection at the right time in the right way, which is different for everybody and every project, but over time creates trust, strong relationships and shared outcomes.
Overall, our plan going forward is to build on these foundations by adjusting through evidence-based practice and strengthening what is already working. We remain deeply committed to sustained engagement pathways, partnership design, culturally safe practices, and transparent governance, which remain central to our approach. This includes continuing to refine how resources are allocated, how contributors are supported, and how Wikimedia Australia contributes to both the Australian context and the wider Wikimedia movement.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
2.1 Affiliate Health & Resilience
Wikimedia Australia continued to strengthen its organisational health and resilience through growth in membership, leadership development, governance renewal, and support for emerging organisers.
Membership increased from 84 to 100 members during the reporting period, reaching near gender parity, reflecting ongoing interest in Wikimedia Australia's work and providing a broader base of community participation. New members were welcomed through regular communications, community events, and opportunities to engage in projects and governance activities.
The organisation also strengthened its governance capacity through the recruitment of two female Board members (one a long-term member and one a newer member), contributing to Board renewal and diversity. Wikimedia Australia maintains a Board diversity matrix to monitor representation and skills across the Board and identify areas for future development. While gender balance and representation from a range of backgrounds continue to improve, increasing First Nations representation within both governance and staffing remains an important priority.
Leadership development was supported through a combination of volunteer, contractor, and staff opportunities. Community members took on leadership roles through Partner Projects, event organisation (meetups and editathons), conference participation, Board and subcommittee work, and representation in regional and international Wikimedia initiatives. Wikimedia Australia continued to provide mentoring, project support, and administrative assistance to organisers leading activities across Australia.
Throughout the year, Wikimedia Australia encouraged contributors to deepen their involvement in both the affiliate and the wider Wikimedia movement through participation in regional and international initiatives, including engagement with the ESEAP Hub and international Wikimedia conferences.
The organisation's growing partnerships, increased volunteer participation, and continued investment in governance and staff capacity have strengthened Wikimedia Australia's ability to deliver programs, respond to emerging opportunities, and support the Australian Wikimedia community over the long term.
4.1 Internal Engagement
Wikimedia Australia created and supported a range of spaces that encouraged collaboration, knowledge sharing, and engagement among members throughout the reporting period.
Regular online community meetings provided opportunities for members to connect, share updates, discuss emerging issues, and learn about Wikimedia activities taking place across Australia and internationally. Members were also invited to participate in the Annual General Meeting (AGM), subcommittees for various purposes, strategic plan discussions, governance processes, and consultations relating to organisational priorities. For the first time we offered three large global campaigns for our community to engage with including: #1Lib1ref for Wikipedia, Wiki Loves Science photo competition for Wiki Commons, and the Coordinate Me competition for Wikidata, with all three showing significant participation. This is in addition to the various topics, themes and requests we receive from our community, so we host events for them eg, Wiki Loves Pride, Women in Red, Australian photo gaps on Commons, Science & Environment, etc.
In-person engagement was supported through conferences, workshops, edit-a-thons, and community events, including our major event WikiCon Australia 2026 in Canberra. We were delighted to welcome some very young editors to WikiCon as well as some editors who had ‘come out of retirement’. These events enabled members from different regions and backgrounds to build relationships, exchange knowledge, and strengthen connections within the movement.
Wikimedia Australia also maintained regular communication channels through our two regular newsletters and mailing lists (one for members, one more general), social media, and direct outreach, helping members stay informed about opportunities for participation, funding, training, and community activities. These channels provide important pathways for members to contribute ideas, provide feedback, and become involved in new initiatives.
4.2 Community Connection
Wikimedia Australia engaged with and supported the broader contributing community through events, training, grants, partnerships, communications, travel funding and direct support for volunteers and organisers.
Throughout the reporting period, Wikimedia Australia delivered and supported edit-a-thons, workshops, presentations, and outreach activities that introduced new contributors to Wikimedia projects while supporting the continued participation of existing editors. Activities were delivered both independently and in partnership with cultural, educational, and community organisations.
The organisation maintained regular communication with contributors through newsletters, social media, community meetings, and direct engagement. Staff and volunteers provided guidance on editing, project development, governance, funding opportunities, and partnership activities, helping contributors navigate Wikimedia projects and connect with others in the movement.
Special attention was given to supporting underrepresented communities and knowledge areas, including activities relating to First Nations knowledge, gender equity, cultural heritage, and regional participation. These initiatives contributed to a more diverse and inclusive Wikimedia community while strengthening connections between contributors, organisations, and audiences across Australia.
4.3 Partnerships and collaboration
Partnerships remain central to Wikimedia Australia's approach, enabling us to extend the reach and impact of Wikimedia projects while building sustainable relationships across the cultural, educational, community, and public sectors.
OTHER AFFILIATES
Wikimedia Australia actively contributed to regional coordination, peer learning, and capacity-building activities, including participation in ESEAP Hub governance, financial and planning processes. Our community members occasionally presented as part of the ESEAP Hub’s Learning sessions and Community Calls, including an online workshop on Wikidata, and more recently the establishment of a Neurodiverse Group for ESEAP region. Wikimedia Australia staff, Board members, and volunteers regularly shared knowledge and experience with other affiliates through conferences, working groups and online meetings. We also collaborated with affiliates and community groups on matters relating to governance, program delivery, movement strategy, grantmaking, and community development. WMAZ invited WMAU to be keynote speakers at their community conference WikiCon Wellington on our First Nations project with Terri Janke and Company, and we regularly share the workload of running projects and campaigns. While we work closely with Aotearoa New Zealand (examples mentioned previously), we also regularly connected with other affiliates including Canada, Chile, Netherlands, Uruguay, Peru, Brazil, Norway, UK and France. For example, in response to a request from WM Netherlands to present at their WikiCon about the ICIP project, we worked with Dr Terri Janke to develop a short YouTube video, which could be presented and shared, followed by Q&A. These relationships provided valuable opportunities to exchange ideas, learn from the experiences of others, and contribute Australian perspectives to regional and global Wikimedia discussions.
GLAM
During the reporting period, Wikimedia Australia continued to strengthen partnerships with galleries, libraries, archives, and museums (GLAMs). We supported a Wikimedian in Residence at the South Australian Museum, helping to improve access to collections and knowledge through Wikimedia platforms. We also partnered with the State Library Victoria to deliver WikiFest focussing on Wikidata for GLAM staff, building on a successful Partner Project from the previous year and deepening an ongoing relationship that has supported community engagement, training, and content development. We report regularly on This Month in GLAM.
EDUCATION
Our education partnerships continued to grow. We are progressing a new opportunity with Australian Catholic University on a Women’s History student course project. For the third consecutive year, Wikimedia Australia worked with La Trobe University and Charles Sturt University to deliver Wikipedia-based learning activities that support students in developing research, communication, and digital literacy skills. This collaboration also included an academic information workshop and the publication of a scholarly article examining the use of Wikipedia in Australian higher education, contributing to broader discussions on Wikimedia’s role in teaching and learning. We also also provide opportunities for student placements and practical learning experiences, with Wikimedia Australia hosting interns from Charles Sturt University and the University of New South Wales during the reporting period. These internships offered hands-on experience in Wikimedia projects, community engagement, research, and organisational practice, while introducing students to open knowledge and free culture initiatives.
STRATEGIC AND POLICY
Beyond content and education partnerships, Wikimedia Australia engaged with organisations and networks working on policy, digital rights, and cultural heritage. We were invited to join and actively participate in the Federal government's Copyright and Artificial Intelligence reference group, contributing Wikimedia perspectives to discussions on emerging policy issues. We also became an early signatory to the international Open Heritage Statement, supporting efforts to improve access to cultural heritage collections and knowledge.
A significant area of work during the year involved collaboration with Terri Janke and Company on Wikimedia Australia's Indigenous Cultural and Intellectual Property (ICIP) and Indigenous Data Sovereignty (IDSov) project. This partnership is helping to develop practical guidance and resources that support culturally appropriate engagement with First Nations knowledge on Wikimedia platforms. The first major project deliverables are scheduled for release shortly after the reporting period. This is part of a longer term project to develop a First Nations Protocol specifically for WMAU so we can build trust and engage successfully with Indigenous peoples and communities in Australia.
Wikimedia Australia also continued to build partnerships beyond the traditional cultural sector. Through a digitisation and digital archiving project with APNIC Foundation, we successfully completed Phase 2 of the preservation and processing of the Ian Peter Archive, supporting access to historically significant material relating to internet development in the Asia-Pacific region.
These partnerships demonstrate Wikimedia Australia's commitment to working collaboratively across sectors, combining Wikimedia expertise with the knowledge, resources, and networks of partner organisations to advance free knowledge, improve representation, and strengthen community participation.
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes, we are always interested in these types of opportunities and have engaged with them previously.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Yes. Wikimedia Australia collected feedback and impact data through several channels during the reporting period, some are listed below:
- Post-event feedback from participants at WikiCon Australia 2026.
- Impact of projects with partner organisations:
- State Library Victoria
- South Australian Museum
- La Trobe and Chares Sturt Universities,
- Tracked engagement and reach data from social media channels and website traffic via Commincations reports to the monthly Board meetings.
- Engagement and reach data from campaign participation, including:
- #1Lib1Ref (contributions tracked via event tool)
- Wiki Science Competition (contributions tracked via Outreach Dashboard)
- Impact data on all programs is available via the Outreach dashboard
- A scholarly article jointly written with La Trobe and Charles Sturt Universities staff, on three years of specific training and use of Wikipedia in Australian higher education, which contributes documented evidence of educational impact.
- A selection of our Community stories sharing the impact of activities:
- Tim Sherratt: Wikifest at the State Library Victoria,
- Ash: A postcard from Wikicon Wellington 2026
- Dilan Gunawardana: WikiFest 2025 unlocks open knowledge
- South Australian Museum: An incredible 1 million new reads about Mawson
- Kerrie Burns: Wiki Whiz: getting the facts right.
- Alice Woods: Sharing Central Australian Histories with Respect: A Wikimedia Australia and Alice Springs Public Library Collaboration
- Sophie Sparrow: A Trans-Tasman partnership for #1Lib1Ref
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, people with disabilities, neurodiverse people, indigenous groups , LGBTQ+ groups, people from lower socioeconomic status, young people, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: women, people with disabilities, neurodiverse people, indigenous groups, LGBTQ+ groups, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA), other
- 6.3 Support the retention of: Editors, Organizers, Partnerships, Wikimedians in Residence positions
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
Structured internships that connect learning, participation and preferenced regional engagement created ongoing pathways; several interns continued editing beyond their placements, with one intern receiving a WMF scholarship to attend the ESEAP conference in Kaohsiung, Taiwan.
Targeted financial and logistical support (travel scholarships) measurably reduced barriers for women, non-binary people, and people with disability to participate in national and global events. From attendance at WikiCon Canberra a number of regional groups have commenced and maintained regular meetups including, Canberra, Adelaide and Melbourne.
Long-term, co-designed cultural work with appropriate legal and cultural expertise (the ICIP & IDSov project with Terri Janke and Company) proved essential for meaningful First Nations engagement.
Themed campaigns (1Lib1Ref, Wiki Loves Pride, ICIP/IDSov First Nations events, Wiki Science Competition, etc) gave underrepresented topics and people interested in these areas a clear, welcoming entry point, with ongoing support from community members with similar interests. Also crucial to spend time developing connection points, relationships and trust with participants, so to better understand their needs, challenges, blockers and adapt support offered.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach, Board members’ outreach, Staff hired through the fund, Volunteers from our communities, Partners proactive interest
Part 2: Metrics for Year 1
[edit]| Wikimedia Metrics | Target (Year 1) | Results (Year 1) | Comments and tools used |
|---|---|---|---|
| Number of all participants | 1500 | 1284 | Asana, Humanitix, and the Event Registration Tool (ERT). While the ERT is in some ways helpful for small, online only events, it is not ideal for in-person events. One of our staff has been liaising with the ERT team to provide feedback on functionality for different types of Wiki events. |
| Number of all editors | 400 | 687 | Outreach Dashboards, Asana |
| Number of new editors | 200 | 445 | |
| Number of retained editors | 150 | 102 | |
| Number of all organizers | 20 | 20 | Asana |
| Number of new organizers | 10 | 10 |
| Wikimedia project | Target - Number of created pages (Year 1) | Target - Number of improved pages (Year 1) | Result - Number of created pages (Year 1) | Result - Number of improved pages (Year 1) |
|---|---|---|---|---|
| Wikipedia | 500 | 1000 | 6800 | 52200 |
| Wikimedia Commons | 500 | 500 | 3800 | 963 |
| Wikidata | 500 | 1000 | 6280 | 133000 |
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
Outreach Dashboard https://outreachdashboard.wmflabs.org/campaigns/wikimedia_australia_202526/overview
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Members | Number of paid members of Wikimedia Australia | 100 | 100 | While we don't request information around gender, a "best guess estimate" shows that at the reporting date (30 June 2026) approximately 51 members are male and 49 members are female. | Xero |
| Events | Number of events (from Wikimedia Australia Events page https://wikimedia.org.au/wiki/Past_events). | 60 | 83 | https://docs.google.com/document/d/1quuDQZDwlW9mzkFpH68WRYfm8mmF4mvYhVl3Cx8B36k/edit?usp=sharing | Asana and also https://wikimedia.org.au/wiki/Past_events#2026 |
| Partnerships | Number of partnerships (from website and any additional relevant agreements https://wikimedia.org.au/wiki/Partnerships) | 20 | 19 | N/A | https://wikimedia.org.au/wiki/Ongoing_and_Past_Partnerships |
| Media Stories | Number of media engagements (inclusive of radio, print, online etc https://wikimedia.org.au/wiki/Media) | 15 | 11 | Wikimedia Australia received at least 11 identifiable external media/publication placements during 2025–26, comprising 8 original/independent publications and 3 syndicated media pickups into regional areas of Australia.
There are several instances where the coverage is specifically about Wikimedia Australia's work, rather than simply mentioning Wikipedia. WMAU began appearing as a recognised Australian voice on Wikipedia, open knowledge, digital policy and First Nations knowledge issues. |
https://wikimedia.org.au/wiki/Media |
| Member involvement | Number of active members participating in consultative processes (eg, consultation at WikiCon, an annual membership survey, feedback on Wikimedia Australia’s strategic direction and activities (starting 2025), etc) | 50 | 70 | Mainly through consultation at WikiCon, and also through the separate feedback sessions on Wikimedia Australia’s strategic direction and activities. | Google Forms, feedback survey, community consultation discussions. |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Yes. The grant supported skill development in several areas:
- Strengthening governance and decision-making through the adoption of a consistent rubric for evaluating project partners and funding applications, improving transparency and consistency. [1] and [2]
- Building partnership design and oversight capability, informed directly by the Partner Project that required renegotiation. This led to clearer scoping and milestone practices.
- Developing culturally safe practice for staff, Board and our funded projects, through sustained collaboration with Terri Janke & Company on the ICIP & IDSov project.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
The capacity area we most want to focus on next year is building stronger systems to support sustained contributor engagement beyond first participation. Across 79 events this year we reached a large number of new participants, and our priority is now maintaining more consistent mentoring structures, clearer follow-up pathways, and improved volunteer support so that initial engagement converts into ongoing contribution. Going forward we also want to formalise our mentoring and internship capabilities, establish and grow our connection and engagement with First Nations communities, and focus on ongoing support for the existing Australian editing community. Finally, underpinning all of this work is the crucial work of the new Diversity, Inclusion, and Safety Standing Sub Committee, undertaking plans to deliver Safe Spaces Policy and UCoC training and building capacity in both safe spaces and cultural safety in online and in-person meetings.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
All WMAU public facing documentation on our governance, membership, policies, decision-making in Board meetings, and legally incorporated Rules are available on our website here: About WMAU
The most recent and all historical AGM documentation is publicly available on our website.
Information about Board members, Staff members and a link to all Board minutes is available here Governance.
Our Conflict of Interest Policy is publicly available, and we maintain a Register of Interests for transparency.
Every meeting and event, including the advertising of those events, whether in-person or online includes a reminder at the start that participants must abide by the Universal Code of Conduct, and also the WMAU Safe Spaces Policy. For example, a Drop In and Wiki session.
We promote information on becoming a Member, our Members mailing list, our social media channels for engagement. Monthly statistics on each of these areas and each social media platform is measured and reported at the monthly Board meetings (see Minutes). We also have a very active Telegram channel but have not yet established a way to measure the activity or provide effective metrics on this yet.
All information regarding our internal workload of events, workshops and conferences is tracked in Asana which isn’t publicly available, but data can be desensitized and provided on request where appropriate.
- Wikimedia_Australia_ICIP_and_IDSov_Guide.pdf
- WMAU_Partner_Projects_Assessment_Criteria_and_Scoring_Framework_Guidelines_2025.pdf
- WMAU WikiCon Wellington - Belinda and Elliott slide deck.pdf
- feduc-10-1620804.pdf
- AGM Presentation 2025.pdf
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Amount spent (AUD) |
|---|---|
| Personnel costs | 323922 |
| Operational costs | 19962 |
| Programmatic costs | 132370 |
| Total (Year 1) | 476254 |
| Other revenue | 39914 |
| Remaining funds (Year 1) | 7978 |
15. Please state the total amount spent from this fund in your local currency. (required)
476254 AUD
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 19962 AUD
- Programmatic costs: 132370 AUD
- Staff and contractor costs: 323922 AUD
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 60051 AUD
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 39914 AUD
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- https://docs.google.com/spreadsheets/d/1kt71R0x3bbbjY0gRFBJ99AIM7gTk-gAGkfeuq_ZwDoA/edit?usp=sharing
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
Almost all budget lines were achieved or within range. There were additional expenses for WikiCon Canberra that were not originally provisioned consisting of: 1) additional $2000 in security guard fees due to weekend rates, and 2) travel, accommodation and engagement fees for additional First Nations guest speakers and participants. This increase was offset by not allocating our budget line for an Indigenous Residency project (which has been problematic previously due to cultural safety concerns on-Wiki) and redirecting these funds to support First Nations participation at WikiCon Canberra.
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 7978
- 19.2. Explain why you did not use the amount. (required)
- These funds are committed but we did not receive the invoices to make payments before 30 June 2026.
- 19.3. What are you planning to do with the underspent funds?
- A. Propose to use the underspent funds within this Fund period with PO approval
- 19.4. Please provide details of hope to spend these funds.
- These funds will be used to make final payments to two Partner Projects participants:
AUD$5000 to Barayamal AUD$2000 to User:Pengo
The final $78 will go towards printing resources for Wikimania Paris 2026.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.