Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia CEE Spring 2025/Final Report
|
|
Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
We successfully introduced stricter participation requirements for sub-contests. These changes increased authors' engagement and, as a result, improved the overall effectiveness of the contest.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
This year we piloted a new Wiktionary sub-contest, and we hope to expand it next year by giving local organizers greater responsibility for running it.
The technical solutions implemented this year also made it possible to significantly broaden participation in the Hall of Fame, an initiative aimed at strengthening collaboration and engagement across the CEE region
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Between the 2025 and 2026 contests, we collected feedback during the annual CEE Meeting held in September. In 2025, this took the form of an interactive workshop. For the next edition, we plan to replace it with a survey to gather more structured feedback from participants. During the contest itself, we relied solely on statistical data and did not collect additional feedback from participants.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
Between the 2025 and 2026 contests, we collected feedback during the annual CEE Meeting held in September. In 2025, this took the form of an interactive workshop. For the next edition, we plan to replace it with a survey to gather more structured feedback from participants. During the contest itself, we relied solely on statistical data and did not collect additional feedback from participants.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, neurodiverse people, indigenous groups , LGBTQ+ groups, young people, speakers of minority languages
- 6.2 Develop content about the following underrepresented topics or groups of people: women, indigenous groups, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
We joined the Wikimedia Foundation's Event:Celebrate Women campaign, which gave CEE Spring visibility beyond its usual audience. While this did not immediately result in increased participation, it highlighted the need to further explore how we can support contributions about the CEE region from editors outside the region, for example, by engaging Wikimedians from Nigeria.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
N/A
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 500 | 477 | Minimum number of participants - slightly up from 2024 (470) |
| Number of all editors | 450 | 477 | |
| Number of new editors | 45 | 69 | |
| Number of retained editors | 15 | 0 | |
| Number of all organizers | 30 | 30 | https://meta.wikimedia.org/wiki/Wikimedia_CEE_Spring_2025/Participants |
| Number of new organizers | 5 | 5 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 10000 | 1000 | 8653 | 584 |
| Wikimedia Commons | ||||
| Wikidata | 2000 | 10000 | ||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
https://meta.wikimedia.org/wiki/Wikimedia_CEE_Spring_2026/Statistics/Article_list
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Number of female editors | Number of editors who have identified as female in the editor's preferences | 50 | ||
| Number of articles about women | Number of created or improved articles about women and related topics | 750 | ||
| Number of articles about youth | Number of created or improved articles about youth | 200 | ||
| Number of articles about human rights | Number of created or improved articles on topics related to human rights | |||
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
This year, we made an effort to improve transparency by publishing brief summaries of the decisions and topics discussed during our coordination meetings. In addition, we consolidated participants' questions and discussions onto a single page, making them easier to track and respond to. This helped streamline communication throughout the contest.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Better documentation of decisions and processes.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 600 | 600 |
| Operational costs | 300 | 4201.53 |
| Programmatic costs | 9100 | 5201.53 |
| Total General Support Fund | 10600 | 5201.53 |
| Other revenue | ||
| Remaining funds from General Support Fund | 4798 |
15. Please state the total amount spent from this fund in your local currency. (required)
5201.53 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 4201.53 EUR
- Programmatic costs: 5201.53 EUR
- Staff and contractor costs: 600 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- https://docs.google.com/spreadsheets/d/1YApBEBWY08MA7ZEP7vLG4GSwSMxpOAx-92GZwmvsZpg/edit?gid=0#gid=0
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 4798
- 19.2. Explain why you did not use the amount. (required)
- Actually used amount depends on what local organisers deem reasonable for their local contest, therefore not every local contest will spend the maximum amount available, but the project planning is always based on the worst case.
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- Used them for CEE Spring 2026 or 2027.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their report. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.