Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Community User Group Malaysia’s 2024 General Support/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Our programs are to teach indigenous communities in Malaysia to add their language into the Malay Wiktionary. After they master how to add them, they will continuing adding more words for few hours. Our challenge will be finding the participants that are interested in joining the event. With that, our strategy is to approach with indigenous associations to do the event. Problem: Lack of volunteers on indigenous languages in Wikimedia projects Objective: To increase indigenous language content in Wikimedia projects Solution: Do outreach to indigenous communities in villages through partnerships with government agencies and public societies. Activities: WikiTraining in villages to train them how to add their indigenous language into Wiktionary
Problem: Lack of editors in Malaysia Objective: To expand Wikimedia movement in Malaysia Solution: Have partnerships with other institutions to bring in more participants Activities: Organise a training and editathon in universities and collaborate with embassies to increase participation
The programs, approaches, and strategies we have used contributed a great amount to addressing the challenges we initially mentioned. For finding participants in joining events, we have found that having partners such as university faculties and embassies allowed us to focus on delivering our workshops instead of worrying about participants as the partners are able to gather participants for us. For the lack of volunteers on indigenous languages, we have found several volunteers through outreach programs and managed to hatch 3 Wikipedias in indigenous Malaysian languages, which are Kadazandusun, Bajausama, and Iban. For the lack of editors in Malaysia, we have tried engaging with multiple communities and universities to do workshops and while not every participant was retained, some participants continued to edit on Wikimedia projects.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes. We have conducted several instances of our WikiKata project, which have successfully been expanded from just an online competition into a larger project encompassing text, audio, video, and images related to a community’s language and culture. Therefore, we would like to continue conducting the project in the following year. Currently, we have plans for conducting the WikiKata project in several new communities such as the Bidayuh, Jakun, and Murut communities. We have also planned to conduct a WikiKata project with the Ainu community in Japan, as part of our Wikimedia Friendship initiative between Malaysia and Japan. Our main goals for WikiKata specifically are to achieve awareness of Wikimedia projects among minoritized communities in the ESEAP region and to aid in language and cultural preservation while fostering good relationships with all communities. With the expansion of the scope of the WikiKata project, it has led to ideas for expanding our previous projects such as WikiSelera.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
https://meta.wikimedia.org/wiki/Category:Wikimedia_Community_User_Group_Malaysia_activities
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes. We would like to share our experiences with other Wikimedia community members of the world on how they could organise events like us. We believe that it is important to share what we have learnt throughout the years and share it to other Wikimedia communities so that they can strive.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
No. We did not thought of that. We only collected data for the outcome of the event. We will consider to collect feedbacks for next year.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups , young people, speakers of minority languages
- 6.2 Develop content about the following underrepresented topics or groups of people: women, indigenous groups, speakers of minority languages
- 6.3 Support the retention of: Editors, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
We worked with indigenous group associations in Malaysia since they can attract participations from the group to join our events. We usually teach Wiktionary with the group on how to add their indigenous language on Wiktionary. We also worked with universities students and they are proven to be very active and engaged with the movement.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Staff hired through the fund, Volunteers from our communities, Partners proactive interest
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 1025 | 762 | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2024/programs |
| Number of all editors | N/A | 762 | https://outreachdashboard.wmflabs.org/campaigns/wikimedia_community_user_group_malaysia_2024/programs |
| Number of new editors | N/A | 636 | |
| Number of retained editors | N/A | 194 | |
| Number of all organizers | 12 | 30 | |
| Number of new organizers | 5 | 21 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 300 | 350 | 669 | 232 |
| Wikimedia Commons | 1000 | 3700 | ||
| Wikidata | 300 | 400 | 1900 | 14600 |
| Wiktionary | 1000 | 6757 | 8642 | |
| Wikisource | 50 | 60 | ||
| Wikimedia Incubator | 300 | 350 | 51 | 10 |
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | 43 | 43 | ||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Yes. The staff has learnt more on how to teach participants effectively and efficiently in a short amount of time for Wikimedia projects especially Wiktionary and Wikipedia. This cause participants to easily understand Wikimedia projects and on how to edit them.
Inter-institutional collaboration. Organisers have learnt that it is vital to have collaborations between other institutions such as universities and embassies.
We also have learnt to utilise social media more so that the Wikimedia movement is more known within the public of the country.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
To increase skill for attracting new partnerships inside the country and abroad. We are planning to send proposals to potential partners and have meetings with them so that we can discuss and talk on future possible collaborations such as with embassies and government organisations.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
The affiliate leadership and membership are comprised of members from various states of Malaysia. We not only have members from West Malaysia but we also have members from East Malaysia. For context, publicly Malaysia is represented in the public view only by West Malaysia. Not much representation for East Malaysia. However for the affiliate, we have a decent number of members from East Malaysia, mainly from Sabah. This gives a balance representation for the whole country. We have decent balance on gender representation. Mostly also from East Malaysia. We also have many members from the indigenous community like in Sabah and Sarawak. Most of the members are youth. No election was conducted in 2024.
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
All Wikimedia events including workshops and editathons that were conducted physically had mentioned the friendly space policy and the Universal Code of Conduct before each event started. The trainers informed the participants regarding this to ensure our events were conducted according to these policies and ensure the partipants feel safe, comfortable and belonged throughout the events.
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
In 2024, we informed our membership through our social media platform like Instagram, Discord and Whatsapp. We give opportunity to our membership by informing them on that they can assist in organising the events and attend the events as trainers. For this year 2025, we are trying to provide documentation on Meta-Wiki as well. Since this is the first time the affiliate health criteria has been implemented for our affiliate, we will try our best to learn more about this criteria and ensuring we follow these criteria.
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (MYR) | Amount spent (MYR) |
|---|---|---|
| Personnel costs | 149500 | 149702 |
| Operational costs | 0 | 48507 |
| Programmatic costs | 116712 | 186199 |
| Total General Support Fund | 266719 | 384409.16 |
| Other revenue | 293323 | 90502 |
| Remaining funds from General Support Fund | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
384409.16 MYR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 48507 MYR
- Programmatic costs: 149702 MYR
- Staff and contractor costs: 186199 MYR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 293323 MYR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 90502 MYR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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