Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Estonia Community Fund General Support Application for the year 2024/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
As for 2024 one of our top goals was to increase motivation for writing on Wikipedia, we planned to continue to organize writing, editing, and photo competitions. We managed to approach this by holding the most competitions in 2024 than in any previous year. Just to name a few: Estonian Nature Photo competition (Eesti Looduse fotovõistlus), in September we held Wiki Loves Monuments, Wikipedia Terminology Competition, 30 hour Article competition for university students and many more. This part of our program was one of the most successful from the previous year.
Secondly, part of our 2024 program was to develop our cooperation with WMFI and also wikipedians from Latvia. We are glad to announce that both were present with their representatives on our annual Wikipedia Summer Days which took place at Jõgeva County in Pajusi Manor. As the event was a big success, we are currently planning to invite both to our 2025 big summer meeting as well!
The main thing that didn´t really do as we planned was the promotion of wiki clubs. As we quickly understood, the enthusiasm for weekly or even monthly/quarterly gatherings is very low. People tend to prefer individual competitions and bigger non-wiki specific event, aka big summer meeting, Christmas dinners etc. We have taking therefore a new approach to solve it and offer more what so-called people want and less what seemingly doesn´t have that "it" factor.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
One of the most well-organised and successful event from last year was the so-called wikiball rolling in May (Pictures: https://commons.m.wikimedia.org/wiki/Category:Wikiball_rolling_in_Tartu_(2024). That was a first time event in all of the world where such an activity took place and we are already planning to hold it again in Spring this year. Its goal was to promote Wikipedia among the wider public and show that Wikipedia is like a Myth of Sisyphos´: work that never ends! Moreover it gave us an idea to make our participation in the Tartu Student Days an annual activity.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
Our full Meta report where all our main activities, events and successes can be found: [1]
Our webpage where the main info about the chapter can be found: [2]
WMEE´s Meta page with all the information from previous years as well as contacts and general information about the chapter: [3]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
We don´t collect specific written data or feedback from NGO members or people who participated in our activities. Instead we carefully monitored the number of participant and determined by their oral feedback whether the event was a success or not. Based on that we make sure to hold the more positively described events and activities in future as well (for an example the wiki-ball rolling competition in May 2024). We try to make sure our impact is effective and well-reached to everyone engaged.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups , people from lower socioeconomic status, speakers of minority languages
- 6.2 Develop content about the following underrepresented topics or groups of people: women, people with disabilities, neurodiverse people, speakers of minority languages
- 6.3 Support the retention of: Editors, Organizers, Partnerships, Wikimedians in Residence positions, other
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
Asking the people already actively participating in our causes directly to invite their friends and acquaintances also to WMEE events and competitions.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach, Institutional support from the Wikimedia Foundation
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 350 | 380 | Of whom new 160 |
| Number of all editors | 1200 | 1400 | |
| Number of new editors | 700 | 790 | |
| Number of retained editors | 400 | 500 | |
| Number of all organizers | 20 | 23 | |
| Number of new organizers | 12 | 14 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 3000 | 2500 | 4000 | 3000 |
| Wikimedia Commons | 1200 | 800 | 1300 | 820 |
| Wikidata | ||||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | 100 | 150 | 600 | 900 |
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
This year our entire team of 3 (2 FTE altogether) received a great experience in planning and executing a big international event as in May 2024 Wikimedia Hackathon took place in Tallinn, Estonia. This meant for us several months of planning, communicating via email etc and supporting WMF as the main organizer of the event. We are glad to say our employees became more professional and stronger as a team through all the blinding experience!
You can find all the information, photos and much more about the Hackathon from here: [4]
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
The main capacity we are trying to work on this year is marketing (this mainly means the area of attracting new editors and NGO members). Our plan consists mostly of two points: focusing more on organizing different wiki-themed trainings and workshops as well as taking the most out of the Year of the Estonian Book which celebrates the 500th anniversary of the first printed text in Estonian. For the last one we are planning to attract new people to wiki especially from Estonian libraries and literature museums.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
To answer questions about Affiliate Health Criteria requirements.
Criteria 2.2 -- We would say we have a diverse representation of people in both the Wikimedia projects and on the chapter. Roughly 1/3 of Wikipedians in Estonia are females, likewise 29.3% of current chapter members. On the ethnicity part, 12.2% of chapter members are not Estonians. As for leadership roles, over the 14 years of our chapter, we have had 18 people as board members, out of whom 6 (i.e 1/3) have been females. At the same time, we do not specifically target things like gender balance and view our work on providing quality information as purely gender neutral activity.
Criteria 2.3 -- On the part of governance, nothing has really changed over the last 10+ years. Elections have always been conducted with a secret ballot. The board decides representatives, and our official representatives in meetings are always public. At international meetings outside our country, we have sent 25 different representatives over the years, which in itself should demonstrate that people should be well informed about this possibility. The board is also responsible for the membership questions, and those rules are specified in our bylaws. Board meeting minutes are public to all chapter members. In case of conflict of interest, people involved don't participate in the voting. Slack is used as the main communication channel, and access to it is also possible for non-members.
Documents, inc. protocols regarding our board elections and other decision-making processes from 2024 and earlier, can be found here: [5]. Most are in Estonian, but the activity report to the Estonian state as a part of the fiscal year reports is also findable in English for some years.
Criteria 3.3 -- Wikimedia Eesti implements the Universal Code of Conduct to foster a safe and inclusive environment for all our contributors. UCoC has been translated into Estonian. At its essence, UCoC says, "don't be a bad person". We view this as a standard expectation for everyone in everyday life, and for that reason, don't see a need for separate training. On the part of expected behaviours, we have multiple ways of recognizing good community members (Wikipedian of the Month, Wikiphotographer of the Year, Friend of Wikipedia, etc), and on the side of unacceptable behaviours, we would need to deal with them with or without UCoC.
Criteria 4.1 -- Besides annual meetings, we organize a wide array of smaller meetings. Those include Wikipedia Summer Days, celebrations of Wikipedia birthdays, Christmas meetings, photography walks, wiki-club meetings etc. On top of mandatory reporting, we also assemble general activity reports in English that describe our yearly activities: [6]
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 57802 | 52663 |
| Operational costs | 15430 | 20925 |
| Programmatic costs | 9635 | 4550 |
| Total General Support Fund | 78280 | 78138.18 |
| Other revenue | 16200 | 16200 |
| Remaining funds from General Support Fund | N/A |
15. Please state the total amount spent from this fund in your local currency. (required)
78138.18 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 20925 EUR
- Programmatic costs: 4550 EUR
- Staff and contractor costs: 52663 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 16200 EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 16200 EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- Link to our 2024 budget and its expenditure: https://docs.google.com/spreadsheets/d/1TyanHWRgfwQ0zMweV459OAuJdCxzB2tDCjFATJmYkFk/edit?usp=sharing
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: No
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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