Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Finland Annual Plan 2025/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
WMFI's 2025 work was built around five major themes: launching new community activities, technical wiki and Wikidata work, photography and competition activities, Sami-language and Finno-Ugric work, and preparing the Oulu2026 programme and funding applications. The largest individual projects were Wikikuvaajat, Wikikysely, Outreachy/Cat-a-lot, the Oulu2026 public art project, Punaisten linkkien naiset, and Wiki Loves Monuments. Key learning is that from community perspective most effective role for WMFI is often to act as an enabler and infrastructure provider rather than as the primary organizer.
Among the recurring annual activities, the weekly editing competitions, the International Women's Day competition, and Punaisten linkkien naiset all performed as expected based on previous years. Participation in weekly and monthly competitions was strong, and over 1,100 articles about women were created. In photography, Wiki Loves Monuments yielded 850 photographs, though with only 37 participants. Increasing participation and finding ways to distribute the WLM workload across more people remains an unresolved challenge. Although we translated the UI, moving to Wikimedia Italy's WLM map didn't happen, as we were focusing on implementing the Wikikysely survey and Cat-a-lot Outreachy project in summer 2025.
The most visible new community initiative of the year was the Wikikuvaajat group, whose purpose is to produce contemporary documentation for Wikimedia Commons. The lead organizer for Wikikuvaajat is Nanna Saarhelo, who had worked on Wikimedia Finland photography projects from 2020 to 2023. The group was launched on 21 May at a meeting at Maria01. The group has met roughly once a month, with 10–20 people attending each time, half of whom were Wikimedians and half people who had not previously edited Wikipedia. We also connected with the Helsinki City Museum's Kuvaussakin, Espoo's Kuvakamut, and Vantaa's volunteer photographers, with whom we had previously collaborated on the Helsinki rephotography project. A thematic focus has been on cultural heritage sites facing demolition or significant change, in collaboration with the Purkamatta paras building conservation community.
The second major project of the year was Wikikysely, which grew out of the open democracy study group and was implemented as a custom Toolforge-based survey tool. A follow-up development grant application to NLNet was submitted in spring but was not successful. The tool was programmed during summer 2025, and on 20 August a kick-off meeting for the 2026 yearly plan was held at Oodi. This was followed by four community meetings, two board meetings to review responses, and a further session at the autumn general meeting. By November, 74 respondents had submitted 95 questions. The results were used directly in preparing the 2026 Community Grant application and activity plan. Towards the end of the year, videos about the project were produced in both Finnish and English, and a second NLNet development grant application was submitted. The lesson from NLNet is that the programme is highly competitive and success would require a very well thought-out project proposal.
Sami-language and Finno-Ugric work has also been a priority for WMFI. In February it was confirmed that the Inari Sami Wikipedians had been accepted as a user group. In March, WMFI supported an Inari Sami editing event in Helsinki with around 13 participants, which produced new articles as well as practical improvements such as templates and correct alphabetical ordering. Kimberli also attended the LT4ALL conference in Paris, presenting a poster on Wikipedia as teaching material. In June, a workshop for Inari Sami Wikipedians was held in Oulu, and in October a Finno-Ugric Wikipedians' meeting took place at Luckan in Oulu, with 8 participants in person and 3 remotely. A grant of €5,000 from the M. A. Castrén Society covered travel costs and arrangements, and also supported an Inari Sami Wikipedians' meeting held in Helsinki in December. Wikimedia Finland has also participated in Wikimedia Eesti's yearly Summer Days meeting, and did so again in 2025. At the meeting, WMFI organised the Wikiviews from Asia and Africa presentation, where Asmah and Tochi spoke about the Wikimedia movement from their corner of the world.
The public art documentation project held its annual meeting in Tornio, where we met the coordinator of the Tornionjokilaakso Museum and discussed the documentation project and Oulu2026 plans. We also explored Tornio as an alternative venue for the Oulu2026 Wikipedians' meeting. Throughout the year, the public art documentation project worked on reviewing and updating Oulu2026 material, while Wikimedia Finland focused on exporting public art data to Wikidata.
The most visible individual technical project was the development of Cat-a-lot through Outreachy round 30. In spring, 26 participants joined the Slack workspace and 12 Commons users created their own JS pages and contributed other development work. In June, Adiba Anjum was selected as WMFI's mentored intern for the Cat-a-lot project. By August, a new version of Cat-a-lot was in user testing, QuickCategories integration was being tested, PetScan integration was under development, and several other improvements were already in production. Towards the end of the year, WMFI also participated in Outreachy round 31, focusing on development work related to FlaggedRevs. Round 30 worked very well, but round 31 proved to be an overcommitment in terms of available time and capacity to delegate tasks within WMFI. The main difference between the two rounds was that round 30 took place in summer, which is generally a quieter period in Finland, whereas round 31 fell at a busier time of year.
WMFI also carried out ongoing infrastructure work throughout the year that is less visible externally: template, module, and CSS updates and maintenance on the Finnish Wikipedia, Commons uploads, Wikidata fixes, and accessibility and layout improvements related to the Vector 2022 interface. This work also included Python and Wikidata user support, updating interface scripts, communications work, technical support, and coordination.
Regarding the pending changes log, Finnish Wikipedia were able to reduce the pending changes review backlog. Currently it has 700 pages with an average of 4 days review delay and a maximum delay of 11 days. So, whe situation has improved but is not resolved, and we will take a new approach to this in 2026 by creating ukbot support for a review campaign where people will get badges for a sustained but small number of reviews per day or per week (i.e., points for streaks). We also started to write a new version of the FlaggedRevs review bot in Outreachy round 31, but it is not yet running continuously. Perhaps the biggest single impact from Outreachy round 31 was improved support for Wikiwho in pywikibot which allows us to use it for tracking if the additions are still in latest version of the article or if the edit just moved the text
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
The Wikikuvaajat group is continuing in 2026 with monthly meetings, and we are also working to develop it as a more online and self-organizing activity. So it would work like public art documentation project and would scale to a wider area of Finland. Other known plans include a Helsinki Day photography trip and a picnic in Vallisaari in June, and a Wikikuvaajat photo exhibition at Oodi in late 2026. We also plan to use Wikikuvaajat's communication channels to support Wiki Loves Monuments.
The Oulu2026 project is hosting a Nordic Wikimedians meetup in Oulu on 6–7 June 2026, organised together with Wikimedia Eesti, Wikimedia Norge, the Inari Sami user group, and Anarâškielâ servi. The meetup will also include the planned public art documentation project meeting and publication. The event will continue with OuluLöyly by AvoinGLAM on 8–10 June 2026.
We are planning to use Wikikysely for preparing the 2027 yearly plan and the 2027–2029 strategy, and also to develop its multilingual support. On the programming side, planned work includes adding UKBot support for international competitions (i.e. those running on meta.wikimedia.org) and for Incubator languages. We are also continuing work on Finna data uploads and image hashes. Through these projects we plan to continue working with higher education students and interns (e.g. Finnish university students, Outreachy, and GSoC). AI-based coding tools are generally expected to enable projects that were not previously feasible due to the time and complexity they would have required. However, using these tools also requires using hardened security practices by default. This is something we will need to continuously learn and implement.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
2.1 – Affiliate health & resilience: Engaging new users, developing leaders and organizers
Wikikuvaajat, a new photography group launched in May 2025, held monthly meetings consistently attracting 10–20 participants each time. Roughly half of the participants were new to Wikimedia projects.
Through participating in Outreachy, WMFI mentored two rounds of interns in 2025. In round 30, 26 people joined the project workspace during the application period, and 12 of them created Wikimedia Commons accounts and made real contributions to the Cat-a-lot categorization tool. Two interns from round 30 (one from our project and a second who was selected in another project but was also active in Cat-a-lot in the contribution period) went on to serve as mentors in round 31, and one of them will attend the Wikimedia Hackathon 2026. The Punaisten linkkien naiset campaign (a Finnish-language version of Women in Red) and the International Women's Day editing competition continue to attract editors from outside the regular Wikipedia contributor base, producing over 1,100 new articles about women in 2025. The total number of new users who also edited wikipedias from all outreach editing campaigns was 20.
The Wikikysely project, which was a custom survey tool developed to gather input from the broader Wikimedia community, collected 95 questions and proposals from 74 respondents. Their input helped shape WMFI's 2026 grant application and 2026 yearly plan, giving community members a more direct role in Wikimedia Finlands decision-making.
4.1 – Internal engagement: Spaces for collaboration among members
The Wikikysely process was structured as a continuous community conversation rather than a one-off survey. It included a public kick-off meeting at Helsinki Central Library Oodi in August, four subsequent online meetings open for all, two sessions for the Wikimedia Finland board to review and discuss the responses, and a final session at the autumn general meeting, where the yearly plan was approved. The input from Wikikysely and meetings was used to formulate the community grant application and the yearly plan.
Wikikuvaajat holds monthly in-person meetings in Maria01, which have served as a regular gathering place for both experienced Wikimedians and newcomers to the community. In the meetings participants also were able to participate on deciding what we are doing next. Wikikuvaajat also organized 3 other meetings: a guided photography trip to Kuninkaansaari, a joint evening with other volunteer photography groups, and a guided tour of a photo exhibition.For the Finno-Ugric and Sami-language communities, WMFI and Sami-language wikipedists organized and hosted several dedicated in-person spaces: a workshop for Inari Sami Wikipedians in Oulu in June, a Finno-Ugric Wikipedians' meeting at Luckan in Oulu in October (attended by 8 people in person and 3 remotely), and the Inari Sami user group also hosted 3 meetings in Inari.
WMFI's Maria01 office space also served as a venue for Inari Sami community gatherings. The Inari Sami editing event held in March brought together around 13 participants, and the December event brought together 10 participants. People were editing articles and making technical improvements, including fixing templates and implementing alphabetical ordering.
4.2 – Community connection: Engaging the contributing community
WMFI supports the Finnish Wikipedia editing community through ongoing, yet often invisible, infrastructure work: maintaining templates, modules, and CSS; fixing Wikidata entries; improving accessibility and layout in the Vector 2022 interface; and providing technical support and Python/Wikidata guidance to individual editors.
The Finnish Wikipedia's pending changes review backlog, where edits by unregistered or new users wait to be checked, was reduced during 2025 to around 700 pages awaiting review and, in the worst case, to 11 days, down from over a month in 2024. However, even though this is an improvement, it should be better. For 2026, WMFI is planning a new approach: using the UKBot system to run a review campaign where editors earn badges for maintaining a consistent daily or weekly reviewing habit, rewarding sustained small contributions rather than great one-off efforts.
The Wikikysely survey tool was developed specifically to give the broader Wikimedia contributor community a direct voice in shaping the organization's priorities. Its results were incorporated into the 2026 Wikimedia Finland Community Grant application and 2026 yearly plan.
From discussions WMFI has also found that the enabler role often works best. By covering travel and catering costs, providing venues, and offering technical and advisory support, WMFI creates conditions where community members and partner groups can take the lead. The Inari Sami Wikipedians and the public art documentation project both illustrated this: activity grew from within the communities themselves, not from organizational prompting. The same dynamic can be seen in the Marginaalimerkintöjä project, where a group of academic researchers wrote Wikipedia articles about lesser-known women artists, and WMFI offered advisory and practical support upon request.
4.3 – Partnerships and collaboration
WMFI maintained active collaboration with several Wikimedia affiliates throughout 2025.
Wikimedia affiliates: With Wikimedia Estonia, WMFI co-planned the Finno-Ugric meetup at the 2025 Nordic meetup and the Oulu2026 Nordic meetup, participated in the annual Summer Days event in Estonia, and shared experience that helped inspire Wikimedia Estonia to run its own Wiki Loves Monuments competition. With Wikimedia Norge, WMFI joined a network for the collaborative development and maintenance of UKBot, a tool used to run Wikipedia editing competitions. WMFI attended Wikimedia Europe events, including the General Assembly in Prague, the Mid-Term Conversation with other chapters, and the Big Fat Brussels Meeting. WMFI also discussed the deployment of the Cat-a-lot tool to additional Wikipedias with the Wikimedia CEE tech group. The Wikimedia Estonia, Inari Sami Wikipedians user group and Anarâškielâ servi were partners in Oulu2026 planning and the Finno-Ugric community meetings.
Cultural institutions and museums: WMFI co-organizes the annual Wiki Loves Monuments photography competition with the Finnish Heritage Agency and the Ministry of the Environment, aligning it with the European Heritage Days theme. The Helsinki, Espoo, and Vantaa city museums collaborated with Wikikuvaajat through their respective volunteer photography groups (Kuvaussakki, Kuvakamut), resulting in joint meetings and shared documentation activities. The Pori Art Museum and Tornio River Valley Museum were visited as part of the public art documentation project, with discussions about Oulu2026 plans and potential future collaboration, including around the Struve Geodetic Chain World Heritage Site.
Language and community organizations: Kimberli represented WMFI in the Sámi Parliament's Mii ovttas network, which develops Sami-language public services. WMFI sits on the Finto steering group (the National Library of Finland's ontology service) and has worked to improve Sami-language representation there. The M. A. Castrén Society provided a €5,000 grant supporting Finno-Ugric and Inari Sami activities.
Other partners: WMFI continued its collaboration with the Estonian photography platform Ajapaik by helping install new equipment. AvoinGLAM co-organized the UNESCO Memory of the World 2025 editing contest with WMFI and is a partner in the Oulu2026/OuluLöyly program. WMFI participated in Faktabaari events, including as a panelist on fact-checking at Helsinki Central Library Oodi. Outreachy provided the framework for WMFI's two internship rounds, connecting WMFI with contributors from African and South Asian backgrounds who are underrepresented in open source technology.Links
- https://fi.wikimedia.org/wiki/Vuosikertomus_2025
- <u><u><u>[3]</u></u></u>
- <u><u><u>[4]</u></u></u>
- [5]
- [6]
- [7]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
Yes, we are already planning to share some of our experiences at the Wikimedia Nordic meetup and also at Wikimedia Estonia's summer meeting, and we would also like to write about them on Diff, as well. I think the most prominent topic is the Inari Sami Wikipedia's story, which had its 5-year anniversary in 2025. Other interesting topics are the Wikikysely survey and the process for collecting answers and opinions from community members. Third, we could share our experiences of participating in Outreachy, and Ukbot and other software development more generally.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
In summer 2025 we launched the Wikikysely survey, which aimed to shape the 2026 programme as well as identify what was and was not working in Wikimedia Finland's activities. The method allowed anyone with a Wikimedia account to answer questions (yes, no, or skip) and also to add new questions. Users could also change their answers afterwards. Questions were required to be general and not directed at any specific person. This rule was followed well; only one question was removed because it could have revealed the gender of the respondent, and we did not want this kind of information in the database. Participation was anonymous, but the documentation stated that tool admins have access to the database and that we reserve the right to access it for development purposes.The total number of participants in 2025 was 77.
At the end of September we decided to spot-check the usernames (but not their answers) of participants in order to assess the demographics of respondents and to check whether there was any risk of sockpuppeting, as there were no guardrails against it. The overall picture was that responses were skewed toward long-term Wikipedists (with five to ten or more years of editing history), and that while there were some newer accounts, their numbers were small enough not to affect the outcome. We therefore did not investigate whether those accounts might have been created to manipulate the results.
To analyse the results, we held seven workshops open to all, of which two were in-person and five were online during late summer and autumn. The total number of unique participants was 17. We also published a couple of blog posts, reported to the Finnish Wikipedia community portal, and posted updates to Facebook. The main impact of Wikikysely 2025 was on our community grant application and on Wikimedia Finland's 2026 annual plan.Wikikysely survey
Yearly plan 2026
Community portal discussion and blogposts
Another substantial community consultation took place at the Finno-Ugric Wikipedist meetup in October 2025 in Oulu, where we discussed with Inari Sami community members what they consider important and realistic in terms of supporting the Inari Sami Wikipedia and smaller Wikipedias in general. This discussion continued in Helsinki, where the community held a two-day meeting at the WMFI space in Maria01 in December. One of the key takeaways was that, given limited resources, they are focusing on work that supports language learning, and that there is a significant lack of materials that could be used in younger people's language education. Improving this is something the Sami language community as a whole considers a priority. Another important finding was that there is a chronic shortage of digitized language materials that could serve as training data for spell checkers, machine translation tools, and AI systems. Currently under utilized resource is texts written by university students which are proofreaded by professionals so it would be important that these would be published online in a form that allows reuse. At the same time, in Wikipedia there is a risk that texts produced by people who do not genuinely understand the language or its grammar will pollute the online language environment, meaning the language community needs to be able to track fan-based machine translations and LLM-generated texts, and to also proofread texts written by people who are learning Sami languages.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, indigenous groups , people from lower socioeconomic status, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: women, indigenous groups, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers, Partnerships, Wikimedians in Residence positions
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
Traditionally, the Punaisten linkkien naiset (Women in red campaign) events and International Women's Day editing events and weekly competitions have worked well because they have strong support from within the Finnish-language editing community. Participation is broad, and the events are fairly systematically encouraged and promoted by the community itself. A key part of this is the availability of background data on the gender gap, which means that content priorities can be presented with numerical evidence. The topic also attracts editors outside Wikipedia as well, which brings in new editors which is something the editor community also values.
The following was not a Wikimedia Finland initiative, but it is worth mentioning. In 2024 and 2025, a group of academic researchers received funding from the Kone Foundation for a project in which three researchers wrote Wikipedia articles to add accessible, research-based content and address the gender gap. In practice, they wrote articles about lesser-known but significant women artists. The Finnish-language Wikipedia community has discussed for roughly 15 years how valuable it would be to have researchers contribute under their own names, and this was the first large-scale success in making that happen. Wikimedia Finland's role was primarily advisory and gave technical and practical support for example to their workshops while the group ultimately operated quite independently.
Regarding Sami-language Wikipedians, what has worked well is supporting their meetings by covering travel costs and, to a lesser extent, catering. In 2025 they also gathered at WMFI's premises at Maria01, where WMFI members were present as hosts. From WMFI's perspective, our role has largely been that of an enabler rather than an organizer which means that we have not needed to plan the activities ourselves. Another significant factor in the success has been Yupik's active involvement in writing for the Sami-language Wikipedias as well as participating in the Finto ontology service steering group and promoting the importance of support of sami languages there.
For WMFI's broader work, it was also important that Wikimedia Estonia, Anarâškielâ servi, and the Inari Sami language community participated in the autumn 2025 Finno-Ugric Wikipedians' meeting in Oulu. This was held as part for preparing a larger meeting as part of Oulu's 2026 European Capital of Culture programme. We also used the meeting for discussing with inari sami editors on what they think is important to do and contacted karelian language editors.
The third major new initiative was our participation in Outreachy rounds 30 and 31 in 2025. Perhaps the biggest lesson was that it is possible to reach 20–30 people motivated by open knowledge and predominantly representatives of African and South Asian minorities in tech for approximately one month. When the project was Cat-a-lot, for example, 12 of them created accounts on and edited Wikimedia Commons. The flip side is that it requires someone with time to answer questions, prepare materials, and so on. Once an intern is selected, guiding them takes planning and dedicated time. In practice, it is best to approach each round as an intensive course for around 20+ people on a chosen topic: content needs to be prepared in advance, and during the internship period you need to be able to commit and focus on that software project while the internship is running.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Board members’ outreach, Staff hired through the fund, Volunteers from our communities
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 400 | 430 | Number of non-unique participants. This is pretty much the same people as editors, as we are mainly focusing on editing events. However, Heikki participated in a panel discussion about fact-checking and disinformation as one of the speakers; there were also people participating in Outreachy who didn't contribute by editing; the Wikikuvaajat project also attracted people; and we participated in museum events (for example, we gave a presentation about Wikimedia Commons and Wikikuvaajat to a museum volunteers' photography group). |
| Number of all editors | 350 | 330 | Number of all editors: 330 is non-unique users. The unique user count is 171 (i.e., when the same user has participated in multiple events over the year, they are counted only once). The non-unique number was used in the field because it was the one used when the target value was written.
New users were 23 from events and 20+ from Outreachy round 30. Much of the Outreachy success was because our project required that candidates edit Wikimedia Commons in order to participate (i.e., it was for improving Cat-a-lot). Outreachy round 31 required only creating a Wikimedia account for OAuth login and editing Phabricator, so it is not included in the numbers except for interns. Number of retained editors: Only 2 of 23 new users from editing events were still active after 2 months. However, based on the previous year, it is expected that some will participate again in WLM and Punaisten linkkien naiset. Of returning users, 120 of 148 were editing after one month. Tools used for stats: Custom Python script, Quarry, Toolforge SQL and Ukbot statistics. |
| Number of new editors | 100 | 60 | |
| Number of retained editors | N/A | 122 | |
| Number of all organizers | 20 | 28 | Some of the WLM jury members were trough the Wikikuvaajat project. We got also interns and volunteers through Outreachy. Pohjola-Norden and Anarâškielâ servi had also people who helped us to organize events in Oulu. |
| Number of new organizers | 10 | 9 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 1500 | 3000 | 1525 | 75000 |
| Wikimedia Commons | 5000 | 30000 | 3849 | 52330 |
| Wikidata | 10000 | 40000 | 1270 | 90000 |
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | 50 | 50 | ||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
Source:
- Number of wikipedia articles created: https://quarry.wmcloud.org/query/104269
-- note it is estimated that in sami wikipediast were ~20 articles created in addition to quarry numbers
- Number of wikipedia articles edited: https://quarry.wmcloud.org/query/104267
-- Note: 5350 is number of article content improved, 20000+ is technical content fixes required manual fixing, 75000 total number of edits which include also automatic fixes or additions made by bot
- Number of commons images uploaded: https://quarry.wmcloud.org/query/104259
- Number of commons images edited: https://quarry.wmcloud.org/query/104262
- Number of wikidata items created https://quarry.wmcloud.org/query/104256
- Number of wikidata items edited https://quarry.wmcloud.org/query/104256
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Number of cites where we have events | Number of different cities where Wikimedia Finland organize events | 5 | 5 | manual counting from board meeting notes |
| Percentage of Wikimedia Commons Images Hashed with dHash and ISCC | he percentage of Wikimedia Commons images where the latest version is hashed with dHash and ISCC image hash | 100 | 93 | SQL queries from toolforge replica and toolsdb |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
Main development areas
In late 2024 and early 2025 we participated in an open democracy tools and practices study group, where we reviewed best practices that other organizations have used as well as the history of different decision-making methods and theories. We also had the opportunity to hear about the history of various organizations in Finland, such as experimental political movements, the predecessor of Open Knowledge Finland, and how hacklabs in Finland handle their decision-making and what they make public and to what extent. In early 2025 we identified three key areas for improvement: open decision-making, open finance, and moving to open-source software tools from Google Cloud. For 2025 we selected open decision-making as a target, partly because Raimo Muurinen had gone through similar processes with other organizations before and we could use those as examples. We also sought ways to gather input from Wikimedians, so this fitted well with that goal. This eventually evolved into the Wikikysely tool, which we used to collect input for our 2026 grant application and yearly plan.
We also participated in Outreachy rounds, which were valuable for mutual learning about software project work in general, and also for seeing how Outreachy implements equity among participants and provides support for mentors (e.g. automatic notifications and structured guidance on how everything should proceed). It was also probably our most successful international project and performed very well statistically compared to our other work: 20+ people registered on Wikimedia platforms and edited Wikimedia Commons, and not only the interns selected for the programme showed interest in continuing to work on Wikimedia projects after the contribution period. The Outreachy rounds were also important for internal learning on software development, Wikimedia platforms, and writing documentation.Describe the management, financial, or other leadership skills of your affiliate leaders
In 2025 The board included a professional art critic, a software developer, a teacher, a librarian, and a linguist. The treasurer has a business degree and a background in finance. Among the employees, two have software engineering degrees and one has a degree in photography and education.
At its first meeting of each year, the Wikimedia Finland board assigns areas of responsibility among its members. These responsibilities typically reflect each member's professional background and expertise. The board's areas of responsibility and their assignment are documented in the meeting minutes and publicly available on Meta-Wiki.Examples:
- Board responsibilities and assignments: [21]
- Minutes of the first board meeting of 2025 (item 5): [22]
Wikimedia Finland does not currently have a formal succession plan. The organization is aware of risks of losing key persons and considers growing new people to organization an area for long-term development. In 2026, however, organizational capacity in 2026 is focused on implementing the outcomes of the Wikikysely 2025 survey and delivering the Oulu2026 programme, and systematic succession planning will be addressed more once Oulu2026 year is over.
Conflict of interests
Wikimedia Finlands COI Policy:
Examples on handling COI situations:
Wikimedia Finland discloses the following conflicts of interest for 2025: Kimmo Virtanen, senior staff member, and Mika Virtanen are siblings. Additionally, Tero Toivanen served simultaneously as chair of the board and as the board member responsible for supervising staff, including as line manager. The board is aware of these relationships and has managed them accordingly. This was disclosed in community grant application.
Another example was that when Raimo and Tuukka were applying NGIZero Commons grant they disclosed it to board and WMF grant admin. Meeting notes 2025-02-03 Hallituksen kokous 2 item 12
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Our focus for 2026 is community engagement and participatory planning. We are using Wikikysely again in 2026 to develop our 2027 yearly plan, and as it is the second year of using it, we think it will have a more defining impact on what we do. In 2026, Oulu2026 was still shaping much of what we were doing, and we now also have more experience of our organizational limitations. In addition to our own skills and abilities, there are at least three things competing for our time and other resources: the things we are currently doing that deliver results, the things that community members want us to do based on Wikikysely, and the things that association actives see as important to do for future success.
We are also monitoring how well we can implement tasks selected from the Wikikysely 2025 survey. Two key areas were identified in the Wikikysely 2025 survey. The first is improving communication towards the community, which we are addressing by working to launch a regular in-wiki newsletter. The second is a request for in-person community events, which are now happening through the Wikikuvaajat group, and which we also use to support our other photography work, namely Wiki Loves Monuments, where we hope to see increased participation.
In 2026, Wikikysely will also be used to collect feedback for WMFI's 2027–2029 strategy, deepening its role as our main participatory planning tool.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Board and employee demographics
At the start of 2025, the Wikimedia Finlands board consisted of five men and one woman, with a male chair. Following the autumn general meeting in 2025, the new board consists of five men and two women, and a woman was elected as chair for the first time. The treasurer and auditor, both women, have remained in their roles for several consecutive years.
Among staff, three employees were men and one was a woman, with one male external contractor. Wikimedia Finland's board members and employees are middle-aged, with some senior members. They are based in larger cities in southern and central Finland, with one person from a smaller city.
Through the Outreachy internship programme, three software developer interns were selected, two of whom were women. Outreachy interns were from Africa and Asia.
Universal code of conduct
In 2025, Wikimedia Finland implemented the Universal Code of Conduct in its activities by including a reference to UCoC compliance requirements in the information provided for all events organised by the association. Event information also included a designated contact person for reporting any issues or concerns.
For 2026, Wikimedia Finland is planning to adopt a Finnish-language practical implementation of the Universal Code of Conduct as an official policy of the association. This decision is planned to be made at the association's annual general meeting in 2026.
Describe and link to any public-facing documentation for internal membership engagement
Document archive including meeting minutes is public for all. Also assiciation formal meetings are public for all by default and usually there is also online participation option:
Wikimedia Finland communicates with its members through two channels. Official communications such as including meeting notices and association announcements are sent via email to members registered in the association's membership registry. More active and informal communication takes place through the Finnish Wikipedia community portal (Kahvihuone), the Facebook group 'Wikipedian ystävät', and blog posts published on the association's website. The Inari Sami Wikipedians community additionally communicates about their meetings and events through Inari Sami language publications.Examples:
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (EUR) | Amount spent (EUR) |
|---|---|---|
| Personnel costs | 96120 | 108658 |
| Operational costs | 15700 | 16663 |
| Programmatic costs | 22180 | 7656 |
| Total General Support Fund | 134000 | 132887 |
| Other revenue | 5000 | 5000 |
| Remaining funds from General Support Fund | 1113 |
15. Please state the total amount spent from this fund in your local currency. (required)
132887 EUR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 16663 EUR
- Programmatic costs: 7656 EUR
- Staff and contractor costs: 108658 EUR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 5000 EUR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 5000 EUR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 1113
- 19.2. Explain why you did not use the amount. (required)
- he target was to use the budget fully, so the main reason for the underspend was that we played it too safe in the second half of 2025. We also reserved more money for the Wikikuvaajat project, but in the end the key persons (Kimmo, Nanna) did not have capacity to expand it in November and December. One further note: the final underspending may be higher once we receive our financial statement with exact figures for employer-side costs and holiday pay. The current numbers use a fixed ratio, which is calculated on the conservative side.
- 19.3. What are you planning to do with the underspent funds?
- A. Propose to use the underspent funds within this Fund period with PO approval
- 19.4. Please provide details of hope to spend these funds.
- It would be great if we could to use underspending for Wikimedia Nordic meetup and secondary OuluLöyly wikimedist travel grants.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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