Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Italia Capacity Building Initiative

statusFunded

Wikimedia Community Fund

Wikimedia Italia Capacity Building Initiative

Fluxx IDG-GS-2603-22259

proposed start date2026-07-01

proposed end date2026-12-31

approved start date01 July 2026

approved end date31 December 2026

amount requested (local currency)36602 EUR

amount requested (USD)42774.38 USD ^{[note 1]}

amount recommended (USD)23372

amount recommended (local currency)20000 EUR

grant typeWikimedia Affiliate (chapter, thematic org., or user group)

funding regionNWE

decision fiscal year2025-26

funding program roundRound 2

organization (if applicable)Wikimedia Italia

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Applicant information

Organization name or Wikimedia Username for individuals. (required): Wikimedia Italia

Do you have any approved General Support Fund requests? (required): Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required): Wikimedia Affiliate (chapter, thematic org., or user group)

Are your group or organization legally registered in your country? (required): Yes

Do you have a fiscal sponsor?: No

Fiscal organization name.: N/A

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

Organizational website
Detailed financial reporting and/or audits
Documentation of the governance structure, board list, governance processes
Documentation of the general assembly decision on your plan

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required): Wikimedia Italia Capacity Building Initiative

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants): No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required): 2026-07-01

4. Proposed end date. (required): 2026-12-31

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required): No

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required): Yes; https://meta.wikimedia.org/wiki/Wikimedia_Italia/Strategia_2026-2030

7. Where will this proposal be implemented? (required): Italy

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Wikimedia Italia requests a one-time investment to strengthen its communication and fundraising infrastructure and to address a recent legal change that may affect Wikimedia projects in Italy. This request is fully aligned with our 2026–2030 Strategic Plan, which emphasizes organizational sustainability, increased engagement with supporters and partners, and the provision of clear guidance for volunteers contributing to Wikimedia projects.

This investment will allow us to address three key challenges: outdated digital infrastructure limiting user engagement, fragmented fundraising tools reducing operational efficiency, and new legal requirements creating uncertainty for volunteers and partners. To overcome these challenges, we propose three coordinated strategies and activities:

1. Website Redesign and Development to Improve Digital Presence and Communication Our current website no longer reflects the organization’s impact or facilitates meaningful interaction with the community. We will redesign and redevelop the site using WordPress, creating a modern, intuitive platform with improved navigation, a custom theme, and updated content architecture. This includes:

UX design and WordPress custom theme creation
Implementation of 5 key plugins
Content migration from the current site
Integration of donation and newsletter tools
Testing and launch

2. CRM, Reporting, and Analytics Setup to Improve Digital Infrastructure and Fundraising Capacity To strengthen our fundraising and membership capacity, we will optimize our existing CiviCRM system, ensuring full integration with the new website and other communication tools. This includes:

CiviCRM configuration for donor and membership management
Website–CRM integration
Setup of automated reporting dashboards
Implementation of Matomo analytics for user insights and campaign analysis

3. Legal Consultancy and Publication to Ensure Legal Compliance and Advocate for Stakeholders Following Italy’s extension of copyright protection for non-artistic photographs from 20 to 70 years, we will commission a legal analysis and produce a guidance document for volunteers, partners, and cultural institutions. This includes:

Legal analysis of the new copyright framework
Preparation of a publication providing practical guidelines for volunteers, staff and partners.

Expected Outcomes and Metrics

Launch of a fully functional website integrating communication, donation, and newsletter tools;
CRM dashboards fully operational, enabling consolidated reporting and data-driven management;
Streamlined workflows reducing manual data entry and improving data quality;
Publication and distribution of a legal guidance document, with measurable uptake among volunteers and partners;
Clearer organizational processes and improved capacity for communication, fundraising, and legal compliance;
Enhanced volunteer engagement, donor participation, and visibility of Wikimedia Italia’s initiatives.

Together, these activities represent a cohesive, one-time investment that will strengthen Wikimedia Italia’s infrastructure, empower our community, and enhance the sustainability and impact of our work. By addressing these challenges in a coordinated way, we will ensure long-term benefits for our volunteers, partners, and donors, fully advancing the priorities outlined in our 2026–2030 Strategic Plan.

9. What categories are your main programs and related activities under? Please select all that apply. (required)


Category	Yes/No
Education	No
Culture, heritage or GLAM	No
Gender and diversity	No
Community support and engagement	No
Participation in campaigns and contests	No
Public policy advocacy	No
Technology (software development)	No
Other	No

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

Timeline uploaded

WMIT_Capacity Building Initiative Timeline.pdf

11. Describe your team. (required)

-

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

-

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required): Increase the Sustainability of Our Movement

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name	Target	Description
Number of all participants	N/A	N/A
Number of all editors	N/A	N/A
Number of new editors	N/A
Number of retained editors	N/A
Number of all organizers	N/A	N/A
Number of new organizers	N/A	N/A

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects
Wikimedia project	Created	Edited or improved
Wikipedia
Wikimedia Commons
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required): No


Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required): No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required): N/A

17. Your local currency. (required): EUR

18. What is the total requested amount in your local currency? (required): 36602 EUR

Multi-year funding request summary
Year	Amount (local currency)
Year 1	N/A EUR
Year 2	N/A EUR
Year 3	N/A EUR

Requested amount in USD: 42774.38 USD ^{[note 1]}

Multi-year funding request summary in USD
Year	Amount USD ^{[note 1]}
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

↑ ^a ^b ^c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

19. Does this proposal include compensation for staff or contractors? (required): No

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

N/A

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

N/A

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees): N/A

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).


Budget category	Amount in local currency
Staff and contractor costs	36602.4 EUR
Operational costs	0 EUR
Programmatic costs	36602.4 EUR

21. Please upload your budget for this proposal or indicate the link to it. (required)

WMIT_Capacity Building Initiative Budget.xlsx

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

By submitting your proposal/funding request you confirm that you have read and agree to the Application Privacy Statement, WMF Friendly Space Policy, and the Universal Code of Conduct.

Yes

Feedback

Please add any feedback to the grant discussion page only. Any feedback added here will be removed.

[fixedrate-1] The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.

[note 1]