Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Korea Strategic Annual Plan 2024/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
In our proposal, we suggested three main strategies:
- Inclusive and healthy community
- Diverse contents
- and Capacity Building
For diverse contents, we launched some activities for neuro-divergent people, such as offline edit-a-thons, and photowalks. By running a group chat room for the people and employing a manager in charge of the project, we could successfully host consecutive edit-a-thons and maintain the group. In addition, we hosted an event targeting students living out of Seoul Metropolitan Area to improve articles related to local areas and draw people from underrepresented places. However, it was less successful, because it was very hard for unexperienced users to create original articles, not translating English articles. This year, we will support activities of experts including retired professors out of Seoul. We struggled to engage women users in Korean Wikimedia projects, but it wasn't effective. We found out we needed to change our traditional approach.
Last year, we rented an office for more efficient event organization. We could successfully run two consecutive offline events in the office: Infinity Editathon, and Governace Meetup. The first Wikisource offline also was held in the office. We also attempted to encourage our members and Korean Wikimedia users to participate in our activities, and we could build a partnership with a nuero-divergant group and launch supportive projects with the help of one of our members. We also supported offline and online activities to activate Wikisource and improve capacity of the users, and we could contribute to the launch of Modern Hangul Project on Korean Wikisource.
In terms of collaborations, we build a new partnership with National Library of Korea, and we could enhance our activities on Wikisource. For example, the library provided us with scanned files of old documents and displayed our event banner on their website. As a result, participants and typed documents were three times surged last year. Although, we maintained a partnership with Seoul Youth Center, and hosted an event for teenagers, but we concluded it's time to renew our activities and partnerships for teenagers to make them more effective.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Last year, we built a parnership to support neuro-divergent people. We employed a person from the neuro-diversity communtiy to effectively promote our projects and reach out to the comunity members. This approach was very successful, and we could invite more neuro-divergent peope to our events than we expected.
Moreover, we employed one more full-timer to strengthen relationship with Korean Wikimedia community, and we simplified our process of hosting voluntary edit-a-thons. As a result, we could support much more online/offline events hosted by community users than last year. As voluntary organizers increased, our strategic meeting was also activated. The organizer attended the meeting and shared their opinion and experience.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
We collected feedback from paricipants in our events, and we wrote impact reports after events finished. For example, we colleced reviews from attendess after photowalks for neurodivergent people finished. We found out that they didn't understand what the photowalk event was at first, but they were interested in editing Wikipedia articles and posting their photos after the event.
We hosted a test event to encourage users to use AI techology, and we gathered feedback from the participants. They answered using AI was interesting, but it was still hard to create new aricles. We concluded that we need to develop novel ways to encourage new comers to create new articles.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: neurodiverse people, people from lower socioeconomic status, young people
- 6.2 Develop content about the following underrepresented topics or groups of people: neurodiverse people, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Partnerships, Organizers
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
First, we need to have enthusiastic volunteers. For example, we could build a partnership with neurodivergent groups, because one of members was involved in the activity. Second, we hired a neurodivergent person as the project manager. It was to ensure that the project could be effectively promoted to the neurodiverse community and that participation in events would be maintained. As a result, we could host consecutive events for the neurodivergent people.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Permanent staff outreach, Volunteers from our communities
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 526 | 222 | manual |
| Number of all editors | 416 | 222 | manual |
| Number of new editors | N/A | ||
| Number of retained editors | N/A | ||
| Number of all organizers | N/A | 6 | |
| Number of new organizers | N/A | 3 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 400 | 400 | 834 | |
| Wikimedia Commons | 400 | 559 | ||
| Wikidata | 100 | 100 | 600 | |
| Wiktionary | 250 | |||
| Wikisource | 25 | 21 | ||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | 20 | 47 | ||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Number of volunteer hours | Volunteer hours awarded to volunteers through a government-run platform | 500 | ||
| Number of strategic partnerships | Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | 8 | ||
| Diversity of participants brought in | The number of women, disables or LGBT participants | 50 | ||
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
We used a tool we learned to evaluate our projects. For example, we collected feedback from the participants in our AI Meetup through a form introduced by a WMF staff in Wikimania. It was useful, when we analyzed interests and skills of the participants.
We are keeping gender balance in leadership by hiring women. For example, our is executive officer is a woman, and we employed an woman staff member to manage activities for neurodivergent people.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
Next year, we need to focus on encourage more online users to organize voluntary events or express their opinions on our activities. We also need to support more technological developments on Korean Wikimedia projects.
We achieved this goal last year by revising a from for our support, but we will improve our capacity to make it more effective.
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
We notified our governance and elections through our Korean Wikipedia project page and newsletter. We explain how our governance is structured in the below document.
We also shared our bylaw on Korean Wikipedia and explained how our elections are conducted.
We described our internal membership including member's rights and obligations and membership application on Korean Wikipedia
We have enforced the Universal Code of Conduct in our activities since it was validated. For example, we notified the rule on our annual conference page and announced it in the offline venue.
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (KRW) | Amount spent (KRW) |
|---|---|---|
| Personnel costs | 87600000 | 100055537 |
| Operational costs | 15300000 | 21181996 |
| Programmatic costs | 29900000 | 28741814 |
| Total General Support Fund | 132800000 | 149979347 |
| Other revenue | ||
| Remaining funds from General Support Fund | 1820653 |
15. Please state the total amount spent from this fund in your local currency. (required)
149979347 KRW
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 21181996 KRW
- Programmatic costs: 100055537 KRW
- Staff and contractor costs: 28741814 KRW
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): KRW
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): KRW
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- https://docs.google.com/spreadsheets/d/1JjvZ5M2ypcDW1wUTSaRkqWB4b0_S4Rpu1HJ7mmaYN9s/edit?usp=sharing
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 1820653
- 19.2. Explain why you did not use the amount. (required)
- We almost spent the funds, and the amount of the remaining funds is very small.
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- We will deduct the remaining funds from the next funds.
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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