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Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia Sverige – Growing communities, engagement and structures to expand access to free knowledge

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statusFunded
Wikimedia Sverige – Growing communities, engagement and structures to expand access to free knowledge
Fluxx IDG-GS-2409-16895
start date2025-01-012025-01-01T00:00:00Z
end date2027-12-312027-12-31T00:00:00Z
budget (local currency)14187343 SEK
amount requested (USD)1372341.68 USD [note 1]
amount recommended (USD)1269186.22
amount recommended (local currency)13120916.13 SEK
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionNWE
decision fiscal year2025-26
funding program roundRound 1
organization (if applicable)Wikimedia Sverige

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

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Organization name or Wikimedia Username for individuals. (required)
Wikimedia Sverige
Do you have any approved General Support Fund requests? (required)
Yes, I have already applied and received a General Support Fund
You are applying as a(n). (required)
Wikimedia Affiliate (chapter, thematic org., or user group)
Are your group or organization legally registered in your country? (required)
Yes
Do you have a fiscal sponsor?
No
Fiscal organization name.
N/A
Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

  • Organizational website
  • Detailed financial reporting and/or audits
  • Documentation of the governance structure, board list, governance processes
  • Documentation of the general assembly decision on your plan

Main proposal

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1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
Wikimedia Sverige – Growing communities, engagement and structures to expand access to free knowledge
2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)
Yes
2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

Year 2 and 3 will likely be similar to year 1 as this is base funding. A new strategic plan will be in place for the last two years of the grant which might result in some shift in priorities but there is no indication today that there would be any major changes to the overall direction.


3. Proposed start date. (required)
2025-01-01
4. Proposed end date. (required)
2027-12-31
5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
https://se.wikimedia.org/wiki/Strategi
7. Where will this proposal be implemented? (required)
International (more than one country across continents or regions)
The main part of the work funded with WCF funding will take place in Sweden. Part of the funding will also be used for the thematic Content Partnership Hub, which is global in nature and includes strong partnerships with a large number of UN agencies across the world.

We will also use WCF funding to supplement external funding (e.g. project grants) for work in Ukraine and the CEE region together with the CEE Hub; for projects in East Africa with e.g. Wikimedia Community User Group Uganda and the EA Regional and Thematic Hub (EARTH); to deepen and expand our newly launched partnership with the WikiFranca Hub; and we will use limited WCF funding to support Wikimedia Europe’s public policy advocacy on the EU level with our own staff resources.

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

These are all described in the Annual Plan (attached in question 5).

9. What categories are your main programs and related activities under? Please select all that apply. (required)
Category Yes/No
Education Yes
Culture, heritage or GLAM Yes
Gender and diversity Yes
Community support and engagement Yes
Participation in campaigns and contests Yes
Public policy advocacy Yes
Other No

Education

9.1.1. Select all your programs and activities for Education. (required)
Translation, Research
Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required)
Vocational, tertiary, or higher education, Teachers or professors
Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)
Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination
Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.
Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Building organizer skills in women and diversity groups
Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.
Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.)
Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)
Wiki Loves Earth, Wiki Loves Monuments, Wikipedia Birthday or Anniversary, WikiGap
Other programs and activities if any: N/A

Public policy advocacy

9.6.1. What specific laws, or legislative topics, are you targeting with your advocacy plans? Please be as specific as possible. (required)

The main focus of the advocacy plans concerns the copyright law, and more explicitly the second chapter of the Swedish copyright law, which contains all the exceptions and limitations to copyright. Our most important goal is a revision of the freedom of panorama legislation, to make it fully compatible with Wikimedia compatible CC licenses.

Beyond FoP and copyright exceptions, we will focus on topics that enable open access and open science, to the benefit of Wikipedia editors (and making available more high quality sources). This includes questions such as secondary publishing rights.

9.6.2. What are the main methods and tactics via which you plan to advocate for this public policy change? Please be as specific as possible. (required)

Involvement in government committees and formal consultation processes. Conversations with Members of Parliament, officials at government ministries and in the government. Communication via media and social media. Building alliances and networks to this end with like minded partners and organizations sharing the same goals.

9.6.3. Approximately, how much of the requested budget will you dedicate to public policy advocacy (local currency)?
245000
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
Please see the attached file.
11. Describe your team. (required)

Based on the planned projects and revenues for 2025 (including funding beyond WCF), the workforce is estimated to be close to 9.5 full-time positions, as well as around 2-3 part-time contractors by the end of 2025. Several of the contractors will work remotely from other countries to increase our diversity and broaden our skills.


Interns are involved in the work several times during the year according to established routines. An active campaign to attract talent to universities is carried out, of which a fellowship program is a central part.


Team (salaried staff): John Andersson, Executive Director, User:John Andersson (WMSE) André Costa, Chief Operating Officer, User:André Costa (WMSE) Eric Luth, Project Manager Involvement and Advocacy, User:Eric Luth (WMSE) Alicia Fagerving, Developer, User:Alicia Fagerving (WMSE) Sebastian Berlin, Developer, User:Sebastian Berlin (WMSE) Jenny Brandt, Organizational assistant (50 %) and Project Manager Member and Donor Recruitment (50 %), User:Jenny Brandt (WMSE) Anna Jegéus, Communications Specialist, User:Anna Jegéus (WMSE) Andreas Kettelhoit, Data Entry Clerk, User:Andreas Kettelhoit (WMSE) To be hired: Event Manager (50 %) To be hired: Controller (30 %) To be hired: Software Developer (100 %) (hiring process is starting in 2024) To be hired: 4 canvassers for member and donor recruitment through F2F (each working 8.25 %)


Team (contractors): John Cummings, IGO Engagement Coordinator (contractor) Evelina Bång, E-learning Specialist (contractor) To be hired: Community Manager for Commons DB (25-50 %) (hiring process is starting in 2024) To be hired: Secretary of the Expert Committee (25 %) (hiring process is starting in 2024)


Team (volunteer board): Mattias Blomgren, Chair, User:Historiker Sven-Erik Jonsson, Treasure, User:JONSSSVE Bengt Oberger, Board Member, User:Boberger Ylva Pettersson, Board Member, User:YlvaP Brit Stakston, Board Member, User:BritStakston Sofie Jansson, Board Member, User:Sofie Sigrinn Per Hasselberg, Board Member, User:Bror Ejve Johanna Berg, Board Member, User:MissWord Karl-Magnus Johansson, Board Member, User:Instbs


International Expert Committee for the Helpdesk at the Content Partnerships Hub (volunteers): Patricia Diaz Rubio Bodhisattwa Subhashish Panigrahi Éder Porto Susanna Ånäs

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Working better together to deliver as much free knowledge as possible is a core philosophy of Wikimedia Sverige and as such partnerships are central to how we work. Within the scope of our WCF funded activities four examples are:

  • Our Public Policy Advocacy work where we work with partners from civil society, library, university and public broad broadcasting in Sweden while also coordinating with European affiliates and Wikimedia Europe in particular. To this end we are strategically building, maintaining and leading networks that are focused on different legislative issues.
  • Our work on establishing a Content Partnership hub has involved working with multiple Wikimedia organizations on investigating, discussing and understanding the content partnership needs of the movement and what appropriate solutions could look like. This work will intensify in 2025 as a formal governance structure is jointly developed and multiple affiliates come together to formally found the hub.
  • Within our initiative with translation interns we have both a partnership with the Institute for Interpreting and Translation Studies (TÖI) which provides the interns, and with WikiFranca on getting the most impact from the efforts put in by the interns.
  • The Swedish GLAM organizations are close partners with us and we are working closely with them to share important educational material. We also work closely with their staff when organizing events or training opportunities, such as Wiki Loves contests, seminars and workshops of different types. We also work jointly on initiatives for enriching the contents on our platforms through activities such as edit-a-thons. Similarly we are working with UN agencies to get them to share content.
  • We also work extensively with other affiliates and organizations working for free knowledge around grant applications. To name a few examples this includes securing funding together with WMPL, WMUA, WMEU and the CEE-hub around heritage at risks, not least by forming international networks and working closely with Ukrainian GLAM institutions; working with research and disability organizations on securing funding for Wikispeech and the Wikimedia Accessibility Academy; and working together with Wikimedia Uganda and the EARTH-hub on securing a second grant from a Swedish funder; working with research organizations to research how information about e.g. global warming and other environmental issues are shared to the Wikimedia platforms and worked on by the community. We will also work with UN agencies to try to secure external project grants for our joint initiatives.
  • With the educational sector we work on improving article content. We work both with students, teachers and researchers from upper secondary education to the post-doctoral level. Partners include e.g. Enskilda Gymnasiet and the Swedish University of Agricultural Sciences.
13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics

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Wikimedia Metrics

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14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name Target Description
Number of all participants 1800 The aggregated number is not for unique participants, but within each event they are unique. For each individual event we compile metrics and aggregate them with a bot twice per year.

The WCF grant also funds part of the Operational Costs, thus enabling activities under other grants. A part, proportional to how much of the Operational Costs the WCF grant covers, of the metrics resulting from these other activities is therefore included here.

Number of all editors 175 The number of participants that have contributed with edits to one of the Wikimedia platforms, as part of one of our activities. This is measured e.g. by them being added to the Programs & Events Dashboard or signing up on a contest page. For each individual event we compile metrics and collate them with a bot twice per year.

The WCF grant also funds part of the Operational Costs, thus enabling activities under other grants. A part, proportional to how much of the Operational Costs the WCF grant covers, of the metrics resulting from these other activities is therefore included here.

Number of new editors N/A
Number of retained editors N/A
Number of all organizers 110 The number of organizers and volunteers involved in organizing an event. For each individual event we compile metrics and collate them with a bot twice per year.

The WCF grant also funds part of the Operational Costs, thus enabling activities under other grants. A part, proportional to how much of the Operational Costs the WCF grant covers, of the metrics resulting from these other activities is therefore included here.

Number of new organizers N/A
14.2. Number of new content contributions to Wikimedia projects. (recommended)
Contributions to Wikimedia projects
Wikimedia project Created Edited or improved
Wikipedia 3000
Wikimedia Commons 72500
Wikidata 65000
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia
Description for Wikimedia projects contributions metrics. (optional)

Wikimedia Sverige has traditionally not distinguished between created content and edited or improved content. As the “created” metric is not aligned with our programs and activities we will report under the “Edited or improved” metric which should for this purpose be interpreted as “Created, edited or improved”.

The WCF grant also funds part of the Operational Costs, thus enabling activities under other grants. A part, proportional to how much of the Operational Costs the WCF grant covers, of the metrics resulting from these other activities is therefore included here.

Other Metrics

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15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
Yes
Other Metrics Description Target
Funds generated for free knowledge through the WCF funding This is a measure of the enabling effect that the WCF funding has by providing the operational basis by which further funds can be raised through either grant applications, fundraising or sponsorships. As Wikimedia Sverige raises funds for more than the organization itself this looks at the total funds raised for free knowledge through Wikimedia Sverige’s efforts. The value is provided as the proportion (in %) of WCF funding to all raised funding, meaning that effectively each dollar of WCF funding is multiplied by this percentage. 400
Enabling knowledge to be produced and shared freely in new ways through public policy advocacy This is a qualitative metric capturing the impact of our Public Policy Advocacy work of enabling new legal avenues for producing or sharing free knowledge. It also includes defending existing legal means of producing or sharing free knowledge when legislation is proposed which would hinder this. The impact is measured by e.g. collecting real-life user stories from affected users and organizations. The target number indicates the number of such new, or defended, ways. 1
Content contributions to free knowledge projects beyond Wikimedia Wikimedia Sverige's bylaws define its purpose as making knowledge freely available to all people. While the main venue for this is the Wikimedia platforms, we are not limited to them. This metric, therefore, tries to capture content contributions to other platforms. This includes, but is not limited to, commits to OpenSource projects, OpenStreetMap change sets, contributions to Metabase and educational material shared on open platforms. 4000
Increased association involvement An increase, compared to the previous year, in the number of members or volunteers involving themselves in the chapter by taking on some responsibility within a project, an event or in the chapter itself. The target indicates the total number of individuals during the year. 50
Increased number of organizational partners An increase, compared to the previous year, in the number of organizational partners. A partnership being defined as a collaboration with an organization, rather than an individual; where there is an active choice from both sides to work together; and there is an intention of longevity of the relationship. The partnership need not be formalized as such. The target indicates the total number of partners during the year. 100

Budget

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16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
Yes
16.1. List other revenue sources. (required)

The following additional revenue sources finance the plans detailed in our Budget some of which is included in this proposal.

  • Membership fees
  • Donations
  • Financial Revenue
  • Other grants
  • Consultancy fees
16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
6951058
17. Your local currency. (required)
SEK
18. What is the total requested amount in your local currency? (required)
14187343 SEK
Multi-year funding request summary
Year Amount (local currency)
Year 1 4608261 SEK
Year 2 4728076 SEK
Year 3 4851006 SEK
Requested amount in USD
1372341.68 USD [note 1]
Multi-year funding request summary in USD
Year Amount USD [note 1]
Year 1 N/A USD
Year 2 N/A USD
Year 3 N/A USD
  1. ↑ a b c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
19. Does this proposal include compensation for staff or contractors? (required)
Yes
19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

10 staff members (incl. 4 short term staff working over the summer months) + 4 part time contractors
19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

4.16 FTE staff (incl. 4 short term staff working a joint total of 0.33 FTE over a 4 month period) + 0.45 FTE contractors (incl. two short term contractors working approx 2 weeks)
19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
Compared to the end of 2024 the plan is to do the following hires using WCF funding.

1 Event Manager, 1 Controller, 4 Canvassers.

All of these are part-time positions partially funded using non-WCF funding.

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
Budget category Amount in local currency
Staff and contractor costs 2901001 SEK
Operational costs 1918825 SEK
Programmatic costs 2339436 SEK
21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1PqQYBVfKhI7rPZBwXjf8lPM1F1BfxZ4g8pZL4f5SU14/edit?usp=sharing

Additional information

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22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

It is worth keeping in mind that WCF funding makes up only 40% of the 2025 budget and that the association’s activities and initiatives thus go beyond what is described in this application. While the operational costs make up a significant part of our budgeted WCF funding it accounts for less than 20% of our total 2025 budget, this also reflects the key role that WCF funding plays in both securing other funding and executing projects using other sources of funding. The WCF funding is a multiplier that creates opportunities for the association and it is important to stress that the other parts of our budget would not be possible to secure without it.


By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

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