Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedia ZA Multi Year Grant 2024/27/Yearly Report (2024)
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
The Main Program and the chapters approach to it addressed a key challenge noted in our proposal, that of a disparity between languages and the need to engage our community. An obstacle the chapter continues to face is activation and maintained engagement with its community.
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
Yes our key success in this year and in the previous was the impact of the Flagship project. Our focus in the new fiscal year is to replicate this in other areas as well as to build upon the foundation create by this flagship project. This initiative has sparked interest from additional stakeholders. Our focus for the SWiP project was to engage with Higher education institutions around South Africa to reach/activate and educate participants from these institutions.
We have identified Libraries around South Africa in the hope that a similar process could be used for all librarians around South Africa (Membership count above 2400) - this affords 2 opportunities:
1. Activation of potentially 2400 editors
2. Possible synergies between institutions
Separately, we believe that in the new fiscal year we can start the process for the next level of engagement around the higher education institutes - Intermediate workshops to empower activated Wikipedians to edit in a more advanced ways.
From a process perspective we have created a cyclical process to continually train Wikipedians to provide facilitations. In this process a more experienced Wikipedian (Primary) partners with a more Junior Wikipedian(Secondary) with the few of training/mentoring the Junior until they are ready to become a Primary.
With the appointment of an Executive Director the chapter will move to engage more with other communities and new partners to isolate new methods of activation and advocacy and to empower our communities more.
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
Annual Report - [1]
Website - [2]
Activities - [3]
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
SWiP Phase 2 Facilitator Reviews:
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: women, people with disabilities, indigenous groups , people from lower socioeconomic status, young people, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: indigenous groups, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
Our method of engagements improved on the course of the last two years. The chapter spent more time working on its community engagement which resulted in more successful edits and workshops. The appointment of staff in the previous year accelerated the improvement of processes and optimizations.
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Board members’ outreach, Staff hired through the fund, Partners proactive interest
Part 2: Metrics for Year 1
[edit]| Wikimedia Metrics | Target (Year 1) | Results (Year 1) | Comments and tools used |
|---|---|---|---|
| Number of all participants | 10000 | 1254 | Outreach Dashboard is used to track the number of participants from all our events |
| Number of all editors | 700 | 1254 | The primary tool for tracking is the outreach dashboard. The chapter tracks events by fiscal year to ensure all efforts can be quantified. |
| Number of new editors | 640 | 736 | |
| Number of retained editors | 400 | 846 | |
| Number of all organizers | 21 | 21 | a large number of new chapter members have started to show interest in running events and with our new engagement model we are looking to do more within our community as well as with members in our surrounding countries. |
| Number of new organizers | 6 | 7 |
| Wikimedia project | Target - Number of created pages (Year 1) | Target - Number of improved pages (Year 1) | Result - Number of created pages (Year 1) | Result - Number of improved pages (Year 1) |
|---|---|---|---|---|
| Wikipedia | 400 | 800 | 2642 | 5180 |
| Wikimedia Commons | 200 | 50 | 2003 | 0 |
| Wikidata | 20000 | 5000 | ||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | 50 | 18 | ||
| Translatewiki | 400 | 400 | ||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | ||||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
Tool used and comments (optional):
Main tool for tracking this is the Outreach dashboard
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): No
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| N/A | Ten (10) organisers are involved to some degree or another in the projects WMZA intends to implement in the 2024/5 FY. These organisers are all either chapter board members, chapter volunteers, or chapter administrators. WMZA defines an organiser as an individual that is directly responsible for the successful implementation of a project. Each project has an assigned organiser. These organisers are: The Administrator Jan du Toit Coenraad Loubser Michael Graaf Khetiwe Marais Twin Mosia Bobby Shabangu Douglas Scott Deon Steyn Ingrid Thomson | 10 | N/A | N/A | N/A |
| # of volunteer hours | Number of volunteer hours donated to the chapter by community members for chapter activities. | 5000 | N/A | N/A | N/A |
| Main (3): Number of new Wikipedia articles | The number of new Wikipedia articles created in any of South Africa's 11 official language Wikipedias. | 3500 | N/A | N/A | N/A |
| Diversity of participants brought in by grantees | This is a controversial metric that will require introspection and debate within the WMZA chapter to agree on what an appropriate measurement looks like. At the moment there is agreement that the chapter needs a better gender balance as well as racial representation. There is also agreement that at least two board members need to be Afrikaans language Wikipedia editors to give better representation to that Wiki community. More young (below the age of 30) board and chapter members are also needed to increase the chapter's diversity. | N/A | N/A | N/A | N/A |
| # of strategic partnerships that contribute to longer term growth, diversity and sustainability | Success of the SADiLaR and PanSALB partnership to grow African language Wikipedias Build partnerships with science and technology organisations to improve articles on Wikipedia. | 2 | N/A | N/A | N/A |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
In Year one the primary focus was on creating policies internally. To this end the Hired Executive Coordinator excelled in his role and a number of processes were optimized and part of this was training conducted with the board and chapter members to improve on there current knowledge regarding governance.
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
A few areas the chapter will focus on heavily in Year two are:
1. Continue to implement good governance within the chapter.
2. Focus on capacity building within our community - mentoring and guidance to newer affiliates.
3. Solidify partnerships
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Grant Funding:
AGM Processes:
Defined (Not on Meta)
Code of Conduct - Members:
Code Of Conduct - Directors:
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Amount spent (ZAR) |
|---|---|
| Personnel costs | 759390.16 |
| Operational costs | 352432.83 |
| Programmatic costs | 614522.46 |
| Total (Year 1) | 1726345.55 |
| Other revenue | 148559 |
| Remaining funds (Year 1) | 864554 |
15. Please state the total amount spent from this fund in your local currency. (required)
1726345.55 ZAR
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 352432.83 ZAR
- Programmatic costs: 614522.46 ZAR
- Staff and contractor costs: 759390.16 ZAR
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): Yes
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): 132683 ZAR
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): 148559 ZAR
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
- WMZA Payment Tracker
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 864554
- 19.2. Explain why you did not use the amount. (required)
- A number of Budget Line items were not utilized by the chapter due to availability of volunteers
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- The Executive Director will be scheduling a call with the Program Officer to review the underspend and discuss the reuse to ensure this does not recur in Year 2
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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