Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedians of Arusha Annual Program 2025-26

statusUnder review

Wikimedia Community Fund

Wikimedians of Arusha Annual Program 2025-26

Fluxx IDR-GS-2502-18408

start date2025-07-01

end date2026-06-30

budget (local currency)169230795 TZS

amount requested (USD)64307.7 USD

grant typeNonprofit organization with Wikimedia mission

funding regionSSA

decision fiscal year2024-25

funding program roundRound 2

organization (if applicable)Open Knowledge Tanzania

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This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

Organization name or Wikimedia Username for individuals. (required)

Open Knowledge Tanzania

Do you have any approved General Support Fund requests? (required)

Yes, I have already applied and received a General Support Fund

You are applying as a(n). (required)

Nonprofit organization with Wikimedia mission

Are your group or organization legally registered in your country? (required)

Yes

Do you have a fiscal sponsor?

No

Fiscal organization name.

N/A

Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

• Organizational website
• Detailed financial reporting and/or audits
• Documentation of the governance structure, board list, governance processes
• Documentation of the general assembly decision on your plan

Main proposal

1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)

Wikimedians of Arusha Annual Program 2025-26

2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)

No

2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A

3. Proposed start date. (required)

2025-07-01

4. Proposed end date. (required)

2026-06-30

5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)

No

6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)

Yes

https://drive.google.com/file/d/1PiIC1bqdNars27zTiT3p6GDsgycFEP8k/view?usp=sharing

7. Where will this proposal be implemented? (required)

Tanzania

8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

We have organized our work around six key goals that help us tackle specific challenges in our community. Our programs, approaches, and strategies around six key goals outlined in our strategic plan. (https://drive.google.com/file/d/1PiIC1bqdNars27zTiT3p6GDsgycFEP8k/view?usp=sharing) Here is a brief overview of each goal and its associated strategies:

Goal 1 Expand Content Coverage

Programs and Approaches: Swahili Month,Wikipedia Page Wanting Photos Arusha, WikiVibrance – International Youth Day, Months of African Cinema,WikiVibrance – African Youth Month, 1lib1ref, Arts & Folklore, WikiGap, WikiforHumanRightsCampaign, Photowalks

Challenges Addressed: Limited content coverage on Wikimedia projects.

Strategies: Conduct events and initiatives to promote the creation of high-quality, underrepresented content. Raise awareness about community efforts to increase content coverage.

We are launching the Tanzanian Languages Oral History Documentation Project to preserve over 120 local languages at risk of extinction. Through audiovisual recordings, we will document endangered languages like Maasai, Meru, and Arusha, creating free archives on Wikimedia Commons and enriching Wikipedia articles. This project preserves vulnerable cultural heritage, fills content gaps, raises awareness about indigenous languages, promotes local cultural institutions, and helps grow our editor community while connecting language experts with Wikimedia. It directly supports our content expansion goals while addressing urgent language preservation needs in Tanzania.

Goal 2 Grow and Engage the Community

Programs and Approaches: Annual Community Meeting

Challenges Addressed: Need for community growth and increased engagement. Strategies:

Provide opportunities for members to participate in meaningful activities. Collaborate with other groups and organizations to increase the size and diversity of the community. Goal 3 Strengthen Capacities

Programs and Approaches: Training the Trainers Program Let's Connect

Challenges Addressed: Build the skills and capacities of community members.

Strategies: Provide training and development opportunities. Develop educational resources and tutorials. Foster leadership and mentorship opportunities. Learn from established Wikimedia communities and incorporate best practices.

Goal 4 Address the Gender Gap

Programs and Approaches: Women in Wiki Training, Write for African Women Project

Challenges Addressed: Gender gap in participation and representation.

Strategies: Organize events and initiatives to increase women's participation. Amplify voices and perspectives of women in the community. Encourage and support women in leadership roles.

Goal 5 Build Strategic Partnerships

Programs and Approaches: Sustain the current partnerships Identify Potential Partners Reach Out to Potential Partners Attend Relevant Events and Conferences Collaborate on Joint Projects Share Resources and Expertise

Challenges Addressed: Need for external support and collaboration.

Strategies: Identify and engage with organizations that share the community's vision. Establish collaborations with partners to support community growth and impact.

Goal 6 Raise Awareness and Promote Inclusiveness

Programs and Approaches: Develop Educational Resources, Tutorials, and Mentorship Opportunities Conduct Outreach Activities Empower Community Members Monitor and Measure Progress

Challenges Addressed: Limited awareness and inclusiveness in the community.

Strategies: Provide training and mentorship opportunities. Conduct outreach activities to engage underrepresented communities. Promote a culture of inclusiveness and diversity. Monitor and measure efforts to promote inclusiveness. Program and approaches

Community Hub:

The Community Hub is a dedicated physical space equipped with essential resources such as electricity, internet connectivity, and laptops. It operates as an open and welcoming environment, accessible to community members at their convenience, facilitating contributions to Wikimedia projects. Challenges Addressed:

The lack of resources for editors beyond scheduled events was identified as a significant challenge. Newly elected Wikipedia administrators and highly active Wikimedians expressed their willingness to contribute beyond events but faced constraints due to the unavailability of resources, including the internet and computers. Creative Solution:

To overcome this challenge, the Wikimedians of Arusha established an open office space, functioning as a hub for community members. This space provides consistent access to the internet and laptops, enabling editors to contribute to Wikimedia projects at any time. Importantly, this solution not only addresses the resource constraints but also ensures compliance with government regulations. The open office concept has proven successful, attracting many community members and positioning Wikimedia Arusha's editors among the most active contributors across Tanzania.

9. What categories are your main programs and related activities under? Please select all that apply. (required)

Category	Yes/No
Education	Yes
Culture, heritage or GLAM	Yes
Gender and diversity	Yes
Community support and engagement	Yes
Participation in campaigns and contests	Yes
Public policy advocacy	No
Other	No

Education

9.1.1. Select all your programs and activities for Education. (required)

Wiki Club, Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Translation, Wikidata programs, Wikimedia Commons programs, Other Wikimedia project programs

Other programs and activities if any: N/A

9.1.2. Select all relevant audience groups for Education. (required)

Secondary school students, Vocational, tertiary, or higher education, Teachers or professors

Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)

Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues

Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.

Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors

Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.

On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering non financial support and services to community members (equipment, space, books, etc.)

Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)

1Lib1Ref, Art+Feminism, Feminism and Folklore, WikiForHumanRights, WikiGap, Wikipedia Pages Wanting Photos

Other programs and activities if any: N/A

10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)

https://docs.google.com/spreadsheets/d/1u77F_SpV1wcKIzJSyudznDzFjbQv9VcH4KnCx9UYiSo/edit?usp=sharing

11. Describe your team. (required)

Eben Mlay- Executive director:

Develop and implement programs and activities to achieve the community's strategic goals and objectives Develop budgets and monitor expenditures Work with community members to identify opportunities for collaboration and partnership Develop and maintain relationships with key stakeholders. Oversee program reporting and evaluation Provide leadership and support to community members Coordinate and supervise the work of program staff and volunteers.

Gladness - Chief Operations Officer:

Support the Program Coordinator in developing and implementing programs and activities Assist with budget development and monitoring of program expenditures Assist with the coordination of community events, activities, and projects Support the implementation of program reporting and evaluation activities Provide administrative support to the Program Coordinator and other program staff as needed.

Mary - Chief Communications Officer:

Develop and implement a communication strategy to promote the community's vision, mission, and programs Manage the community's social media accounts, website, and other communication channels Create and distribute content, including press releases, blog posts, and newsletters Develop and maintain relationships with media outlets and journalists Provide support to community members in their communication efforts Collaborate with other staff and volunteers to ensure effective communication.

Christina - Accountant:

Maintain accurate financial records and manage the community's budget Develop and monitor budgets for individual programs and activities Process and reconcile financial transactions, including invoices, expenses, and reimbursements Prepare financial reports and present them to community leadership Ensure compliance with financial policies and procedures Provide support and guidance to other staff and volunteers regarding financial matters.

Ferddy - Media Intern Assist with creating and editing multimedia content for social media platforms and website. Support documentation of community events and activities through photography and videography. Help maintain digital media archives and organize visual assets. Collaborate with the Communications Officer on media strategy. Assist with designing visual materials for programs and events. Support media outreach efforts and help build relationships with local media outlets.

Wiki Club Leaders Organize and facilitate regular Wiki Club meetings at their respective institutions. Recruit and mentor new editors within their local communities. Coordinate small-scale editing events and workshops. Serve as the primary point of contact between their local group and the main Wikimedians of Arusha community. Report on club activities and progress to the Executive Director. Identify local content gaps and opportunities for contribution. Help implement community strategies at the grassroots level.

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Our work grows stronger through teamwork. We are joining hands with Wikimedia and other partners who believe in what we do. Local libraries will share their special collections with us, helping put more diverse information on Wikimedia. We are also connecting with colleges to bring in new editors who can add fresh perspectives. Museums and art galleries are perfect friends for us too. They have amazing collections that more people should see. Community groups will help us reach people who do not usually get involved with Wikipedia. We are really happy about our new education partners in Tanzania. Working with Elimu Yetu, Umoja, Tanzania Enlightenment Development Innovations, Arusha Youth Hub, and Tengeru Institute of Community will help us share knowledge better with local people. These groups know their communities well and understand what people really need. Our current partners have already helped us so much. Builders for Future Africa has guided us through government rules - without them, we would be lost in paperwork. And working with Tanzania Broadcasting Corporation has helped more people hear about what we are doing. These partnerships are real relationships based on trust and shared goals.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)

Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics

Wikimedia Metrics

14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)

14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers

Metrics name	Target	Description
Number of all participants	700	N/A
Number of all editors	600	N/A
Number of new editors	100
Number of retained editors	400
Number of all organizers	30	N/A
Number of new organizers	10

14.2. Number of new content contributions to Wikimedia projects. (recommended)

Contributions to Wikimedia projects

Wikimedia project	Created	Edited or improved
Wikipedia	9000	25000
Wikimedia Commons	3000	3000
Wikidata	1000	40000
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia

Description for Wikimedia projects contributions metrics. (optional)

Other Metrics

15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)

No

Other Metrics	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

Budget

16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)

No

16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)

N/A

17. Your local currency. (required)

TZS

18. What is the total requested amount in your local currency? (required)

169230795 TZS

Multi-year funding request summary

Year	Amount (local currency)
Year 1	N/A TZS
Year 2	N/A TZS
Year 3	N/A TZS

Requested amount in USD

64307.7 USD

Multi-year funding request summary in USD

Year	Amount USD
Year 1	N/A USD
Year 2	N/A USD
Year 3	N/A USD

19. Does this proposal include compensation for staff or contractors? (required)

Yes

19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

There are four paid staff members. These are Executive director (FTE), Chief Operations Officer(FTE), Chief Communications Officer(FTE), and Accountant (Part-time)

19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

There are 3 full-time equivalents that will be covered. These are executive director, chief operations officer, and chief communications Officer

19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)

We are bringing in an accountant on a part-time basis. We also have a new media intern helping with documenting of our programs via photography and videography

20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).

Budget category	Amount in local currency
Staff and contractor costs	71769660 TZS
Operational costs	8009078 TZS
Programmatic costs	89452057 TZS

21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1miqWTGQh_KXrP82YhdKrM12udaVDThtAsNwrXDPtkxs/edit?usp=sharing

Additional information

22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)

These are some of our organizational documents. We are participating in the CLI program to update these documents and improve our organizational capacity.

Risk Mitigation Strategies - https://drive.google.com/file/d/1LxJhFIBzvFVkIwK3pJHm5hQiud5BIsQh/view?usp=share_link SWOT Analysis - https://drive.google.com/file/d/1aOggM4pXk7udTJ9RlZW1c9SMbQIdefZw/view?usp=share_link Theory of Change - https://drive.google.com/file/d/1bMYAhEoQ6e0lIwqNwBxP1huoAU6tEvFW/view?usp=share_link NGO Constitution - https://drive.google.com/file/d/1tIQYRQYvgvm8IeLRrY66uvTVCiWAmI9i/view?usp=drive_link

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By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

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