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Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikimedians of Republic of Srpska/One-Year General Support Grant/2026-2027

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statusUnder review
Wikimedians of Republic of Srpska/One-Year General Support Grant/2026-2027
Fluxx IDR-GS-2603-22099
proposed start date2026-07-01
proposed end date2027-06-30
amount requested (local currency)62428.8 EUR
amount requested (USD)72798.22 USD [note 1]
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionCEECA
decision fiscal year2025-26
funding program roundRound 2
applicant and people related to proposal[[User:|]] ([[User talk:|talk]] • accounts • contributions • edit count)
organization (if applicable)Wikimedians of Republic of Srpska

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds, where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

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Organization name or Wikimedia Username for individuals. (required)
Wikimedians of Republic of Srpska
Do you have any approved General Support Fund requests? (required)
Yes, I have already applied and received a General Support Fund
You are applying as a(n). (required)
Wikimedia Affiliate (chapter, thematic org., or user group)
Are your group or organization legally registered in your country? (required)
No
Do you have a fiscal sponsor?
No
Fiscal organization name.
N/A
Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

  • Organizational website
  • Detailed financial reporting and/or audits
  • Documentation of the governance structure, board list, governance processes
  • Documentation of the general assembly decision on your plan

Main proposal

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1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
Wikimedians of Republic of Srpska/One-Year General Support Grant/2026-2027
2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)
No
2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A


3. Proposed start date. (required)
2026-07-01
4. Proposed end date. (required)
2027-06-30
5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
https://docs.google.com/document/d/1UI3IKgPbIbtwRjxyeuyDnraLmZwfkyDL1G9LnZXXKLo/edit?usp=sharing
6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
Yes
https://docs.google.com/document/d/1oIgaR34nE0YrG1XPFDKrF1ySMBxWJgi1EKFLO49VDXQ/edit?usp=sharing
7. Where will this proposal be implemented? (required)
Bosnia and Herzegovina
8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)

Program Structure

The Wikimedia Community of the Republic of Srpska operates through three interconnected program areas: Education, GLAM, and Community Development. These program areas directly correspond to the strategic priorities defined in our 2025–2027 Strategy and reflect the structural needs identified through previous evaluation cycles.

Rather than operating through isolated activities, our model is based on structured program development, long-term partnerships, and gradual capacity building.

1. Education Program (Edu Wiki)

The Education Program focuses on integrating Wikimedia projects into formal and non-formal education, strengthening digital literacy, and embedding Wikimedia assignments within academic processes.

Our approach prioritizes institutional cooperation over one-time interventions. Through sustained collaboration with universities and secondary schools, editing Wikimedia projects becomes part of structured academic work (course assignments, research-based tasks, and supervised activities), ensuring both content quality and program continuity.

Strategic priorities in this area include:

  • Deepening cooperation with existing academic partners
  • Expanding activities to additional faculties and schools
  • Strengthening the role of educators as sustainability anchors
  • Further development of the Wiki Ambassador and Wiki Semester models

This approach directly supports the strategic objective of improving the educational program and expanding institutional engagement.

2. GLAM Program

The GLAM Program addresses gaps in the digital representation of cultural heritage. Many institutions possess significant archival and cultural materials that remain underrepresented in open digital ecosystems.

Our strategy is based on partnership and institutional capacity development. Instead of acting externally, we work with institutions to strengthen their ability to independently contribute to Wikimedia platforms.

Key components include:

  • Photo documentation initiatives
  • Wikimedian in Residence model
  • GLAM Conference for cultural professionals
  • Participation in global initiatives such as #1Lib1Ref
  • Gradual expansion of QR-based access models connecting physical heritage with freely licensed digital content

In the upcoming period, special attention will be given to expanding structured QR-based access in a new urban center and consolidating cooperation with key museum institutions.

This directly aligns with our strategic focus on GLAM development and sustainable institutional partnerships.

3. Community Development

Community sustainability is foundational to all program areas. Given the geographic decentralization of our members, structured coordination and regular in-person gatherings remain essential.

Community-focused activities include:

  • Annual Conference
  • Wiki Women initiative
  • Thematic competitions and edit-a-thons
  • Participation in international Wikimedia initiatives
  • Public outreach and media engagement

Our strategic approach emphasizes decentralized participation, shared responsibility, mentorship, and leadership development, contributing to long-term member retention and stable community growth.

Approaches and Strategic Orientation

Our work is guided by several consistent principles:

  • Long-term Institutional Partnerships – Formal cooperation models that ensure continuity and shared responsibility.
  • Capacity Building – Training partners and volunteers to independently sustain Wikimedia-related activities.
  • Decentralization – Implementing activities across multiple municipalities to ensure regional inclusion.
  • Content Quality and Reliability – Anchoring contributions in expert knowledge and credible sources through institutional cooperation.
  • Leadership Distribution – Encouraging members to lead projects aligned with their expertise, strengthening ownership and sustainability.

Key Challenges and Strategic Responses

  • Limited Systemic Integration of Wikimedia Projects

While awareness exists, institutional integration often requires structured guidance. → We address this through formal agreements, educator training, and mentorship support.

  • Underrepresentation of Cultural and Regional Content

Significant portions of local heritage remain insufficiently digitized or freely licensed. → We respond through institutional partnerships, WiR engagements, documentation initiatives, and QR-based access tools.

  • Volunteer Retention in a Small Community Context

Sustaining engagement over time remains structurally challenging. → We prioritize shared leadership, meaningful project ownership, decentralized engagement, and regular in-person coordination.

  • Institutional Hesitation Regarding Open Licensing

Some partners require gradual trust-building before releasing materials. → We provide legal clarification, incremental cooperation models, and practical examples of successful partnerships.

  • Operational Sustainability

Long-term stability requires predictable resources and responsible management. → We maintain transparent budgeting practices, seek co-financing where possible, and structure projects within realistic operational capacities.

9. What categories are your main programs and related activities under? Please select all that apply. (required)
Category Yes/No
Education Yes
Culture, heritage or GLAM Yes
Gender and diversity Yes
Community support and engagement Yes
Participation in campaigns and contests Yes
Public policy advocacy No
Technology (software development) No
Other No

Education

9.1.1. Select all your programs and activities for Education. (required)
Wiki Camp, Reading Wikipedia in the Classroom or other Reading/Evaluating Wikipedia Training, Editing Wikipedia Training, Translation, Research, Wikimedia Commons programs, Other Wikimedia project programs
Other programs and activities if any: N/A
9.1.2. Select all relevant audience groups for Education. (required)
Secondary school students, Vocational, tertiary, or higher education, Teachers or professors
Other groups if any: N/A

Culture, heritage or GLAM

9.2. Select all your programs and activities for Culture, heritage or GLAM. (required)
Documenting or incubating languages on Wikimedia projects, Introducing new approaches to underrepresented culture and heritage, e.g. decolonising or reparative work; oral and visual knowledge; outreach to communities of origin, indigenous and first nations self-determination, Supporting institutions to open up their collections, data, metadata, and research, Supporting GLAM professionals to incorporate use of Wikimedia in their work, through documentation, training, or Wikimedian in Residence programs, Partnering with institutions, professional associations, and allied organizations to raise awareness of open culture, ethical sharing, and related issues
Other programs and activities if any: N/A

Gender and diversity

9.3. Select all your programs and activities for Gender and diversity.
Bringing in women and/or gender diverse participants and editors, Focusing on creating content about women and/or gender diverse groups, including biographies, intersectional topic areas and/or adding images, Focusing on creating content about marginalized (underrepresented) communities and their knowledge, Focusing on knowledge equity by bringing in contributors from underrepresented communities, Building organizer skills in women and diversity groups, Fomenting female leadership within the movement (either staff, members or boards), Sensitize and educate for gender perspective among Wikimedia projects stewards and editors
Other programs and activities if any: N/A

Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.
On-wiki training of community members, Off-wiki training of community members, Organizing meetups, conferences, and community events, Supporting community members' participation in events and conferences, Offering micro-funding and other financial support to community members , Offering non financial support and services to community members (equipment, space, books, etc.)
Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)
1Lib1Ref, CEE Spring, Wiki Loves Women, WikiGap, Wikipedia Pages Wanting Photos, Wikipedia Birthday or Anniversary
Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
https://docs.google.com/spreadsheets/d/1tS8PK0KY2Brpu-RHceZRjkCJtI04UlLeFjlMb57Rp6g/edit?usp=sharing
11. Describe your team. (required)
  • Bojana Podgorica (Bojana Wiki PG), main coordinator
  • Mirjana Petković (Петковићева15), event logistics, coordinator of volunteers
  • Jelena Sarić Andrić (Jeeleeenaaa), Wiki Women koordinator, event logistics, social events
  • Bojana Marić (BoMaric), GLAM coordinator
  • Vuk Vučetić (Вук Вучетић) Edu coordinator
  • Miroslav Tanasković (Мирослав Танасковић) Public relations and technical support
  • Aleksandra Đuričić (Александра Ђуричић), event logistics
  • Gordana Ignjatić (Гордана Игњатић), event logistics
  • Danka Mitrović (Danka Wiki RS), contributor from Enlightenment
  • Danko Mihajlović, GLAM co-worker
  • Tanja Novaković, Edu co-worker
  • Branka Kovačević (Isonandra gutta) Edu co-worker
  • Mirjana Aleksandrović, co-worker
  • Borislav Vukojević - Edu co-worker
  • Tijana Joksimović - GLAM, The Gender Gap - member of the organizational team
  • Stefan Ratković - Edu Wiki - member of the organizational team
  • Snežana Jevdjević - Edu Wiki - event logistics, member of the organizational team
  • Minja Krsmanović - GLAM, event logistics, member of the organizational team
12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

During the upcoming period, the Wikimedia Community of the Republic of Srpska will continue to strengthen existing partnerships while carefully expanding its network of collaborators in alignment with the 2025–2027 Strategic Framework. Partnerships operate on two levels: collaboration within the Wikimedia movement and structured cooperation with external institutions in the fields of education, culture, and civil society.

Internal (Wikimedia) Partnerships

The Community maintains regular cooperation with Wikimedia Serbia, Wikimedia MKD, and other regional Wikimedia organizations, particularly within international initiatives such as Wikimedia CEE Spring, regional conferences, and thematic campaigns. This cooperation includes knowledge exchange, coordination of activities, and occasional joint initiatives.

In the upcoming period, special attention will be given to strengthening the international dimension of the Wiki Women initiative by connecting with similar projects in the region and exploring joint activities, including coordinated campaigns and content exchange.

External Partnerships

External partnerships are based on formal agreements and long-term cooperation models.

Within the education program, collaboration with the University of East Sarajevo continues under a multi-year memorandum of cooperation. Activities include integrating Wikimedia assignments into academic processes, implementing the Wiki Semester model, and developing a network of Wiki Ambassadors within the academic community. In parallel, efforts will be made to establish cooperation with an additional higher education institution in order to expand the academic network.

Within the GLAM program, cooperation with the Museum of the Republic of Srpska will continue through documentation, digitization, and the further development of QR-based access models. In the upcoming period, structured implementation of the QR initiative will expand into another significant urban center, in cooperation with local institutions and relevant public authorities.

The Community will also continue collaboration with cultural institutions, libraries, and archives through digitization projects and initiatives such as #1Lib1Ref. Cooperation with media partners will support improved visual documentation and the availability of multimedia materials relevant to Wikimedia projects.

Particular attention will be given to cooperation with organizations working in the fields of gender equality, cultural diversity, and inclusion, supporting more balanced representation across Wikimedia platforms.

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Ensure Equity in Decision-making, Coordinate Across Stakeholders, Invest in Skills and Leadership Development, Manage Internal Knowledge, Identify Topics for Impact, Innovate in Free Knowledge, Evaluate, Iterate, and Adapt

Metrics

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Wikimedia Metrics

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14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name Target Description
Number of all participants 800 N/A
Number of all editors 380 N/A
Number of new editors 220
Number of retained editors 110
Number of all organizers 75 N/A
Number of new organizers 18
14.2. Number of new content contributions to Wikimedia projects. (recommended)
Contributions to Wikimedia projects
Wikimedia project Created Edited or improved
Wikipedia 900 1100
Wikimedia Commons 4500
Wikidata 200
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks 25
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia
Description for Wikimedia projects contributions metrics. (optional)


Other Metrics

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15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
Yes
Other Metrics Description Target
New active affiliate members Active members are defined as contributors who participate in at least two organized activities or make a minimum of 20 edits per quarter. The objective is to ensure stable community growth through structured engagement rather than one-time participation.

Monitoring and Evaluation: Participation is tracked through event registration lists, edit tracking tools (Outreach Dashboard, Event Metrics), and quarterly internal review sessions. Active status is verified based on contribution consistency across a defined period.

10
Number of strategic partnerships contributing to long-term sustainability This metric measures formalized and operational partnerships with educational institutions, GLAM institutions, NGOs, and relevant public bodies that contribute to structured, long-term collaboration.

Strategic partnerships are defined as those involving:

  • Formal agreements or memoranda
  • Repeated program implementation
  • Shared responsibility in project execution

Monitoring and Evaluation: Partnership status is reviewed annually. Documentation includes signed agreements, activity reports, and evidence of joint implementation. Only partnerships with active engagement within the reporting period are counted.

48
Diversity of participants brought in by grantees This metric measures efforts to improve balanced representation across Wikimedia projects and within the community itself. While increasing women’s participation remains a strategic priority (aligned with the 2025–2027 goal of a 20% increase by 2027), diversity efforts extend beyond gender representation.

Through thematic competitions, the Community will address underrepresented topics such as Roma history and culture, minority communities, and socially marginalized groups. Within GLAM activities and photo expeditions, particular attention will be given to documenting religious diversity and cultural plurality across different municipalities.

These activities aim to strengthen both content diversity and participant diversity, ensuring broader representation of cultural, social, and regional perspectives within Wikimedia projects.

Monitoring and Evaluation: Participation data is collected through event registration forms and internal tracking tools. Representation indicators are reviewed after each major activity cycle, including thematic analysis of created and improved content. Annual evaluation compares progress against strategic inclusion objectives.

35
Number of volunteer hours Volunteer hours include both direct and indirect engagement in program implementation (event organization, mentoring, reporting, communication, coordination, content creation).

This metric reflects the community’s capacity and internal engagement level.

Monitoring and Evaluation: Volunteer hours are estimated through project-level activity logs, organizer time reporting, and internal documentation. The Administration and Logistics Manager consolidates data quarterly.

17500
Number of new active contributors Active contributors are defined as editors who complete at least 5 edits per month for three consecutive months or 20 edits during a defined project period.

This metric measures retention beyond initial onboarding.

Monitoring and Evaluation: Tracking is conducted using Wikimedia analytics tools (Event Metrics, Outreach Dashboard, XTools) and internal follow-up with new participants. Retention status is reviewed after each project cycle and aggregated annually.

55

Budget

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16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
No
16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
N/A
17. Your local currency. (required)
EUR
18. What is the total requested amount in your local currency? (required)
62428.8 EUR
Multi-year funding request summary
Year Amount (local currency)
Year 1 N/A EUR
Year 2 N/A EUR
Year 3 N/A EUR
Requested amount in USD
72798.22 USD [note 1]
Multi-year funding request summary in USD
Year Amount USD [note 1]
Year 1 N/A USD
Year 2 N/A USD
Year 3 N/A USD
  1. ↑ a b c The following amount in US dollars was calculated by Wikimedia Foundation staff using the fixed currency rates. This amount is approximate and may not reflect the actual currency exchange rates on the day of submission or distribution. If the application is funded, the funding will be sent in the recipient’s local currency.
19. Does this proposal include compensation for staff or contractors? (required)
No
19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

N/A
19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

N/A
19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
N/A
20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
Budget category Amount in local currency
Staff and contractor costs 0 EUR
Operational costs 14628.8 EUR
Programmatic costs 47800 EUR
21. Please upload your budget for this proposal or indicate the link to it. (required)

BA-SRP/Budget 2026/2027: https://docs.google.com/spreadsheets/d/1jGxkYJ1JHVbAiCw5GDNGsH1wfNT1ZEz3FQiVKNWpGcM/edit?usp=sharing


Additional information

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22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)



By submitting your proposal/funding request you confirm that you have read and agree to the Application Privacy Statement, WMF Friendly Space Policy, and the Universal Code of Conduct.

Yes


Feedback

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