Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikipedia Asian Month 2024 - The Connecting and Empowering of Asian Communities/Final Report
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Part 1: Understanding your work
[edit]Per the recent update on the Wikimedia Foundation Affiliates Strategy process, Wikimedia Affiliates that are General Support Fund grantees will fulfill their affiliate reporting requirements through their final or yearly grantee report.
If you are a Wikimedia Affiliate, you will use this form for your affiliate reporting and to address the affiliate health criteria. You do not need to submit a separate report to AffCom. Follow the guidance in the green boxes to report on how you met the corresponding affiliate health criteria.
If you are not a Wikimedia Affiliate, aligning your responses with the affiliate criteria is optional and not required.
1. Please share to what extent your programs, approaches, and strategies contributed to addressing the challenges you shared in your proposal. If they did not contribute as you believed they would, please share what obstacles you faced and what, if anything, you learned from them? (required)
For affiliates, use this space (Question 1.) to address Affiliate Health Criterion 1.1 (Goal delivery). Describe how you actively delivered on mission goals, e.g. content creation.
Wikipedia Asian Month 的計畫目標是促進亞洲文化的知識共享，並提升各語言版本維基百科中與亞洲相關條目的質與量。在執行期間，我們所採取的策略與方法，助力我們克服許多在提案中所提出的挑戰，並進一步推動社群參與與跨語言合作。
- 成果與成效：
我們透過多元策略推動年度計畫，包括與亞洲各地維基社群密切合作、參與各區域舉辦的線上聚會以加強宣傳與互動、招募本地大使協助推廣、提供線下活動補助、以及與維基導遊進行跨專案合作等。這些做法有效提升參與度，不僅吸引新手編輯加入，也擴展亞洲主題條目的範疇與數量。
我們也觀察到，在各類維基會議或社群聚會上提及「亞洲月」時，許多社群表現出濃厚興趣，特別是一些較小語言社群，也主動表示希望能參與並建立在地的參與機制。這顯示我們的推廣工作正在喚醒社群對亞洲內容的重視與熱情，進一步擴大此活動的影響力。
- 面臨的障礙與挑戰：
1. 語言與文化的多樣性挑戰：亞洲涵蓋眾多語言與文化，跨語言溝通與資源共享仍具困難，尤其在支援小語言社群的在地化需求方面。
2. 人力資源不足：核心團隊人手有限，導致在活動推廣、參與者支援、與合作夥伴溝通等方面面臨壓力。
3. 全球時區的協調困難：由於參與者分布於世界各地，不同時區的協作安排與線上聚具有挑戰性，對團隊的時間管理與效率造成壓力。
4. 社群媒體推廣效果有限：我們發現傳統社群媒體渠道的觸及率與轉化率不如預期，未必能有效吸引參與者，需要探索更合適的推廣內容與平台。
2. Is there a plan to build on the key successes you had? If yes, please describe the plan and if no, please share the limitations to do so. For instance, did the activities lead to any new priorities, ideas for activities, or goals for the future? (required)
1. 穩定制度化的執行架構:
在人力方面除了聘用亞洲月用戶組專員、也希望透過增加人力或外包專案協助賽事的規劃、社群聯繫與行政管理等，確保賽事執行、資源補助、與宣傳內容可以制度化、標準化與增強可複製性。
2.擴大與深化亞洲區域共同體的合作:
今年成功招募四位區域大使（東亞與東南亞、南亞、中亞及西亞），這讓我們認識到以「區域為單位」能提升參與度，也能更有效呼應各區域的語言、文化與實際需求。因此我們將持續與區域大使合作，支持亞洲區域社群辦理線下活動。
3.發展國際指導委員會與多元決策架構:
我們在今年發布成立國際指導委員會的消息，希望強化亞洲月的治理與決策體制，並順利開始招募有意願參與的委員會之成員，預計未來將定期召開國際指導委員會會議。使亞洲各區域有更多代表的疫情當地提供更具體的需求描述，承載更多元聲音，也為亞洲月未來可能的製度演進提供決策平台。
4.技術工具的維護:
我們今年成功啟動了Fountain Tool優化專案，這個專案未來將持續進行，並建立長期的維護與回饋機制，確保工具能因應亞洲月規模與需求變化而更新。
3. Please provide a link to reports that detail the activities that took place in the last year. This can include an annual report, Meta pages, and websites. If there are no links available, briefly describe the implemented activities and programs below or upload any files. (required)
For affiliates, use this space (Question 3.) to address Affiliate Health Criteria 2.1 (Affiliate health & resilience), 4.1 (Internal engagement), 4.2 (Community connection), and 4.3 (Partnerships and collaboration):
- Describe your activities engaging new users, new members for your decision-making body(ies), and developing leaders and organizers (2.1).
- Describe your activities creating or hosting spaces to encourage greater collaboration and engagement among your members (4.1).
- Describe how you engage with the contributing community that you serve and/or support (4.2).
- Describe your partnerships with other affiliates or with non-Wikimedia entities (4.3).
- The link is updated:
4. Are you interested in sharing what you achieved or learned this year with the wider community through different peer learning programs (e.g. Let's Connect program, Diff)? (optional)
The Diff is drafting and will be submitted in Sep 2025.
5. Did you collect feedback from your community or target groups on how the activities implemented impacted them? If yes, please attach/provide information on the results (e.g. community surveys, stories, impact booklets/reports, interviews with partner institutions, etc). Did you collect other impact-specific data? (required)
For affiliates, the response to Question 5. also partially addresses Affiliate Health Criteria 4.1 (Internal Engagement), 4.2 (Community Connection), or 4.3 (Partnerships & collaboration), where applicable.
6. During the fund period, did your efforts do any of the following? (required):
For affiliates, the response to Question 6. also partially addresses Affiliate Health Criterion 2.2 (Diversity balance).
- 6.1 Bring in participants from the following groups: young people, speakers of minority languages, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.2 Develop content about the following underrepresented topics or groups of people: women, underrepresented geographical regions (ESEAP, LATAM, SSA, MENA, SA)
- 6.3 Support the retention of: Editors, Organizers, Partnerships
7. What, if any, effective tactics or approaches can you share that worked well when dealing with the programs under points 6.1-6.3 that you selected? (optional)
1.每年設定焦點主題以吸引對相關主題有興趣的編輯者參與
2.透過參與國際/區域性會議與來自世界各地社群維基人交流以及拓展合作可能性
3.與學校機構、博物館等單位進行外部合作舉辦編輯松
8. If you developed partnerships, which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors (optional):
Staff hired through the fund, Volunteers from our communities
Part 2: Metrics
[edit]| Metrics name | Target | Result | Comments and tools used |
|---|---|---|---|
| Number of all participants | 800 | 633 | Wikipedia Asian Month & Wikivoyage Editors |
| Number of all editors | 650 | 633 | |
| Number of new editors | 100 | ||
| Number of retained editors | 500 | ||
| Number of all organizers | 40 | 40 | |
| Number of new organizers | 15 |
| Wikimedia project | Target - Number of created pages | Target - Number of improved pages | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|---|
| Wikipedia | 4000 | 1200 | 6462 | |
| Wikimedia Commons | ||||
| Wikidata | ||||
| Wiktionary | ||||
| Wikisource | ||||
| Wikimedia Incubator | ||||
| Translatewiki | ||||
| MediaWiki | ||||
| Wikiquote | ||||
| Wikivoyage | 126 | |||
| Wikibooks | ||||
| Wikiversity | ||||
| Wikinews | ||||
| Wikispecies | ||||
| Wikifunctions or Abstract Wikipedia |
11. Did you set other quantitative and qualitative targets for your project (other metrics)? (required): Yes
11.1. Other Metrics.
In your application, you outlined some other open metrics that you would like to measure. Please fill out the achieved results for each of the open metrics you defined.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| 招募亞洲區域大使人數 | 2-4名：西亞（阿拉伯語系）、南亞（印度）、東亞、東南亞
招聘時，優先以西亞與南亞為主。 |
4 | 4 | |
| 舉辦亞洲月國際委員會社群對話 | 4～6場參與者包含下區域參與者，活動場次按照區域時區調整：ESEAP、South Asia、Middle East、Center Asia、Non-Wikimedia/Asia Community、For-all。
活動形式以討論會及價值共創工作坊為主。於賽事前或賽事後的一個月內舉行。若行程配合得當，也能配合區域性及國際維基聚會舉辦，例如：ESEAP Conference 、Wikimania、GLAM Wiki 等活動。 |
4 | 4 | |
| 線下本地活動 | 由各語言在本地舉辦的本地活動、提供補助金鼓勵辦理。 | 10 | 9 | |
Part 3: Skill Development / Capacity Building
[edit]12. Reflecting on your programmatic (external) and organizational (internal) work, did your grant support you to undergo any skill development that made a difference to your success? If yes, what skill was developed, and how did it lead to success? (e.g. received coaching on public speaking, attended training on nonviolent communication, hosted professional development conversations on leadership, learned and used a new tool for project management, etc.)? Can you share any materials? (required)
For affiliates, use this space (Question 12.) to address Affiliate Health Criteria 2.2 (Diversity balance) and 3.1 (Diverse, Skilled, and Accountable Leadership):
- Describe actions taken to prioritize gender balance in affiliate leadership, as well as any areas of diversity relevant to your affiliate's context (2.2).
- Describe the management, financial, or other leadership skills of your affiliate leaders. If you have a succession plan, please include it here (3.1).
- Describe any training or skill development (as outlined in the question above) (3.1).
- Incorporate into the annual report a disclosure of conflict of interests (if any) from the leadership (3.1).
1. 聘僱全職專員
大幅提升計畫執行的穩定度。專員負責專案規劃、社群聯繫、進度追蹤與跨社群協調等工作，讓整個活動能有系統地推動策略，同時建立組織內部的行政與管理經驗，這對我們未來的亞洲月用戶組營運模式奠基。
2. 補助社群舉辦線下活動:
加強在地社群的參與，也開始協助新社群或小語言社群活動規劃的能力，促進各地編輯的實踐與自我組織能力。這些線下活動經驗也讓社群成員對亞洲月有認同感與投入度。
3. 補助參與國際會議（如 ESEAP Summit、Wikisource Conference等）使我們得以與全球維基社群交流，學習其他社群的經驗與工具應用模式，進一步強化我們的策略思考與國際合作能力，並從參與國際會議中推廣亞洲月活動，建立與更多社群的連結以及開拓潛在合作機會。
13. What is one capacity/skill area that you would like to focus on for the next year? And how do you plan to achieve this capacity? (required)
1. 國際指導委員會的治理能力
隨著 Wikipedia Asian Month User Group的組織化，我們需要建立更具包容性、代表性與透明度的治理架構。因此，我們預期建立一套制度化、可持續運作的國際指導委員會：
A. 制定組織內部各項章程與規定
B. 舉辦每月委員會會議進行活動推展討論與治理決策機制
C. 建立記錄機制，追蹤各專案的實行進度
2. 拓展至其他維基專案的活動設計與整合能力
除了維基百科，我們也觀察到亞洲文化內容可在 維基導遊（Wikivoyage）等其他維基專案中被更完整地呈現。未來一年，我們計畫試行跨專案活動合作模式，擴大亞洲月的內容形式與參與面向。
14. If you have additional information or reflections that don’t fit into the above sections, please write them here. Use the space below to upload any additional documents that would be useful to understand your report.
For affiliates, also use this section (Question 14) to fulfill the Affiliate Health Criteria requirements.
- Describe and link to any public-facing documentation for affiliate governance, including affiliate leadership and membership with a breakdown of the demographics; how elections are conducted; how conflicts of interest are declared; and how decisions are made and communicated (2.2, 2.3, 3.1).
- Describe and link to any public-facing documentation for activities incorporating, promoting awareness about, or enforcing the Universal Code of Conduct in your affiliate's activities (3.3).
- Describe and link to any public-facing documentation for internal membership engagement, such as notes from your regular meetings and how you communicate to or involve your membership (4.1).
Part 4: Financial reporting
[edit]For affiliates, also use this section (Part 4: Financial reporting) to address Affiliate Health Criterion 3.2 (Financial & Legal Compliance).
| Description | Planned / received budget for this category (TWD) | Amount spent (TWD) |
|---|---|---|
| Personnel costs | 643324 | 577859 |
| Operational costs | 605100 | 290424 |
| Programmatic costs | 83200 | 112242 |
| Total General Support Fund | 1200000 | 980525 |
| Other revenue | ||
| Remaining funds from General Support Fund | 219475 |
15. Please state the total amount spent from this fund in your local currency. (required)
980525 TWD
16. Please provide an overview of the amount spent from this fund in the following budget categories in your local currency. (required)
- Operational costs: 290424 TWD
- Programmatic costs: 577859 TWD
- Staff and contractor costs: 112242 TWD
17. Did you have any other revenue sources (e.g. other funding, membership contributions, donations)? (required): No
- 17.1. Provide the total amount received from other revenue sources in your local currency. (required): TWD
- 17.2. Provide the total amount spent from other revenue sources in your local currency. (required): TWD
18. Provide a financial report document which will provide the details of funds received and spent in the currency of your fund. (required)
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
18.2. If you have not already done so in your financial spending report, provide information on changes in the budget in relation to your original proposal. (optional)
N/A
19. Do you have any unspent funds from this funding?: Yes
- 19.1. Please list the amount of unspent funds in your local currency. (required)
- 219475
- 19.2. Explain why you did not use the amount. (required)
- 主要未花費的部分著重在工作人員以及大使國際旅行差旅費。
其餘則是在行政費用(如記帳士事務所費用、筆電費用、專案費用、印製費中節省下來的經費)
- 19.3. What are you planning to do with the underspent funds?
- B. Propose to use them to partially or fully fund a new/future request with PO approval
- 19.4. Please provide details of hope to spend these funds.
- 我們已經與區域協調員討論，並經委員通過，但原本預期剩餘的金額為TWD218,856，與實際剩餘的TWD219475僅有TWD619的差距，預計將TWD的差距併入新年度預算的雜支費用。
20. Final confirmations (required)
- 20.1. Are you in compliance with the terms outlined in the fund agreement? You must be in compliance with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement. In summary, this is to confirm that the funds were used in alignment with the Wikimedia Foundation mission and for charitable/nonprofit/educational purposes.
- Yes
- 20.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
- 20.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
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