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Grants:Programs/Wikimedia Community Fund/General Support Fund/Wikipedia Pages Wanting Photos International Team 2025 coordination

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statusUnder review
Wikipedia Pages Wanting Photos International Team 2025 coordination
Fluxx IDR-GS-2503-18462
start date2025-07-01
end date2025-12-01
budget (local currency)27830 USD
grant typeGroup of individuals not registered with an organization
funding regionSSA
decision fiscal year2024-25
funding program roundRound 2
organization (if applicable)Wikipedia Pages Wanting Photos International Team

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the web service of Wikimedia Foundation Funds where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant information

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Organization name or Wikimedia Username for individuals. (required)
Wikipedia Pages Wanting Photos International Team
Do you have any approved General Support Fund requests? (required)
Yes, I have already applied and received a General Support Fund
You are applying as a(n). (required)
Group of individuals not registered with an organization
Are your group or organization legally registered in your country? (required)
No
Do you have a fiscal sponsor?
Yes
Fiscal organization name.
Wikimedia Nigeria Foundation
Please provide links to the following documents if they are available

These documentation can be provided in your local language(s), no translations required.

  • Organizational website
  • Detailed financial reporting and/or audits
  • Documentation of the governance structure, board list, governance processes
  • Documentation of the general assembly decision on your plan

Main proposal

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1. Please state the title of your proposal. This will also be a title for the Meta-Wiki page. (required)
Wikipedia Pages Wanting Photos International Team 2025 coordination
2. Do you want to apply for the multi-year base funding for 3 years? (required) (only for returning applicants)
No
2.1. Provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan? (required)

N/A


3. Proposed start date. (required)
2025-07-01
4. Proposed end date. (required)
2025-12-01
5. Does your organization or group have an Affiliate or Organizational Annual Plan that can help us understand your proposal? If yes, please provide it. (required)
No
6. Does your affiliate, organization or group have a Strategic Plan that can help us understand your proposal? If yes, please provide it. (required)
No
7. Where will this proposal be implemented? (required)
International (more than one country across continents or regions)
See the countries where it was implemented in 2025 — Wikipedia_Pages_Wanting_Photos_2025/Participating_Communities
8. What are your programs, approaches, and strategies? What are the challenges that you are trying to address and how will your strategies support you in addressing these challenges? (required)
A. Programs and approaches

The main programs include coordinating the Wikipedia Pages Wanting Photos 2025 edition, providing strategic support to groups and Wikimedia affiliates participating in the campaign. Additionally, the team works to set up an independent international jury team comprising experienced Wikimedians for judging the contest as well as dispatching of awards after the contest ends to the winners as determined by the volunteer jury team. Preliminary work involves informing local organizers and affiliates about the plans to start working on the campaign. Collect feedback and suggestions from local organizers;

  • Hold regular internal team meetings to review work done and plan for the work that is ahead;
  • Communicate with the WPWP community periodically.
General Coordination
  • Update and communicate the international rules;
  • Update and share documentation;
  • Prepare (or coordinate for others to prepare) communication material that can be used and/or built upon by national *organizations;
  • Facilitate communication channels;

Project Management:

  • Set up and coordinate the international team;
  • Write grant request;
  • Maintain communication with relevant staff at Wikimedia Foundation;
  • Measure and collect data to be reported at the end of the program;.
  • Report monthly and midterm on activities to WMF;

Report on the use of budget at the end of the program;

  • Write grant evaluation report.
Technical contributions
  • Help with the setup and maintenance of the technical infrastructure including tracking tools, templates, etc.;
  • Help with the setup and maintenance of the CentralNotice;
  • Maintain an international website for participants.

Communication and partnerships:

  • Update the project page with the necessary/useful information;
  • Update social media channels;
  • Disseminate the results of the international jury;
  • Maintain communication with international partners;
  • The partnership activities are focused on long-term relationships with partners.
Follow and help national organizations
  • Give specific suggestions and support to national organizers (mostly online, though we additionally offer onboarding sessions over Hangout to the *countries participating for the first time);
  • Collect and answer questions of the national teams;
  • This year in particular: improve the infrastructure that is used by the national campaign. This includes documentation, templates, and perhaps some tooling.
Set up and run the international contest
  • Set up jury processes;
  • Find suitable jury members for the international jury;
  • Collect results of national competitions;
  • Support the jury in their process;
  • Provide & distribute international prizes, awards, and certificates.
B. Strategies

For promotion, we use various means to engage our audience and participants. For Wikimedians, we will use the Central Notice, Watchlist Notice, village pump announcement, mailing list and individual talk pages of previous participants. To engage the general public, we will leverage our social media channels, Facebook,Twitter and Instagram as well as WhatsApp groups of interested participants. We will also collaborate with usergroups and affiliates to promote the campaign during local Wikimedia events. For affiliate, national and group organizers, we additionally use the mailing lists of the project and wikimedia-wide mailing lists as well as affiliates’ publicly-provided contact emails. To ensure quality, participation is limited to experienced editors, who have clear grasps of image use policy as recommended by our evaluation report in 2021. We are improving on our existing resources and documentation on how to implement the campaign in local communities to further support participating affiliates and groups. We are designing post-campaign surveys for both participating affiliates and individual participants for areas needing improvements in the campaign implementation.

C. Challenges being addressed

The lack of adequate use of Wikimedia Commons media files on Wikipedia is one of the major challenges this campaign seeks to address. Through a structured campaign process, our campaign encourages and facilitates the use of Wikimedia Commons media files across Wikipedia projects. A large number of photos and other media files contributed to Wikimedia Commons through various Wikimedia photo-uploading campaigns, most of which are specifically designed to address content gaps and knowledge inequality (such as Wiki Loves Africa, Wiki Loves Monuments, Wiki Loves Earth), often end up unused on Wikipedia, despite their relevance to numerous articles. These photo-uploading campaigns were not originally designed with a clear mechanism to ensure that the uploaded media would be systematically added to relevant Wikipedia articles. As a result, much of the valuable content remains on Wikimedia Commons, without being fully integrated into Wikipedia where it is needed most. Wikipedia Pages Wanting Photos helps bridge this content gap by ensuring that these media files are effectively used across Wikipedia and other Wikimedia projects, extending their impact beyond Wikimedia Commons.

9. What categories are your main programs and related activities under? Please select all that apply. (required)
Category Yes/No
Education No
Culture, heritage or GLAM No
Gender and diversity No
Community support and engagement Yes
Participation in campaigns and contests Yes
Public policy advocacy No
Other No


Community support and engagement

9.4. Select all your programs and activities for Community support and engagement.
Off-wiki training of community members, Offering micro-funding and other financial support to community members
Other programs and activities if any: N/A

Participation in campaigns and contests

9.5. Select all campaigns that apply. (required)
Wikipedia Pages Wanting Photos
Other programs and activities if any: N/A
10. Please include a link to or upload a timeline (operational calendar) for your programs and activities. (required)
https://docs.google.com/spreadsheets/d/1M8PTzrHyF2zgjYQPxTEDPnbunP7r81N2CXpPCpQK7AU/edit?usp=sharing
11. Describe your team. (required)

https://meta.wikimedia.org/wiki/Wikipedia_Pages_Wanting_Photos_2025/Organizing_Team

12. Will you be working with any internal (Wikimedia) or external partners? Describe the characteristics of these partnerships and bring a few examples of the most significant partnerships. (required)

Yes. We work with Wikimedia affiliates in a distributed campaign model, where the international campaign team provides support and guidance for local implementation throughout the campaign period. In the past editions of the campaign, over 70 distinct Affiliates worked with us in organizing the campaign. For last year’s edition alone, we worked with 30+ Wikimedia affiliates from over 25 countries and across over 170 Wikipedia language editions. https://meta.wikimedia.org/wiki/Wikipedia_Pages_Wanting_Photos_2025/Participating_Communities

13. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select all that apply. (required)
Increase the Sustainability of Our Movement, Identify Topics for Impact

Metrics

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Wikimedia Metrics

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14. Please select and fill out Wikimedia Metrics for your proposal. (recommended)
14.1. Number of participants, editors, and organizers.

All metrics provided are optional, please fill them out if they are aligned with your programs and activities.

Participants, editors, and organizers
Metrics name Target Description
Number of all participants 700 N/A
Number of all editors 500 Campaign targets experienced editors only to avoid disruptions.
Number of new editors N/A
Number of retained editors 500
Number of all organizers 30 N/A
Number of new organizers 5
14.2. Number of new content contributions to Wikimedia projects. (recommended)
Contributions to Wikimedia projects
Wikimedia project Created Edited or improved
Wikipedia 35000
Wikimedia Commons
Wikidata
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions / Abstract Wikipedia
Description for Wikimedia projects contributions metrics. (optional)

The campaign aims to add images to at least 35,000 Wikipedia articles in more than 200 languages.

  • The campaign aims to use at least 35,000 images from Wikimedia Commons.
  • The campaign will add at least 10,000 Wikidata items.

Other Metrics

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15. Do you have other quantitative and qualitative targets for your project (other metrics)? (required)
No
Other Metrics Description Target
Total number of pages improved with photos Total number of pages improved with photos 35000
Total number of images from Commons used on Wikipedia articles Total number of images from Commons used on Wikipedia articles 40000
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A

Budget

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16. Will you have any other revenue sources when implementing this proposal (e.g. other funding, membership contributions, donations)? (required)
No
16.1. List other revenue sources. (required)

N/A

16.2. Approximately how much revenue will you have from other sources in your local currency? (required)
N/A
17. Your local currency. (required)
USD
18. What is the total requested amount in your local currency? (required)
27830 USD
Multi-year funding request summary
Year Amount (local currency)
Year 1 N/A USD
Year 2 N/A USD
Year 3 N/A USD
19. Does this proposal include compensation for staff or contractors? (required)
Yes
19.1. How many paid staff members do you plan to have? (required)

Include the number of staff and contractors during the proposal period. If you have short-term contractors or staff, please include them separately and mention their terms.

Two personnel (Campaign Global Coordinator and social media manager)
19.2. How many FTEs (full-time equivalents) in total? (required)

Include the total FTE of staff and contractors during the proposal period. If you have short-term contractors or staff, please include their FTEs with the terms separately.

Two personnel (Campaign Global Coordinator and social media manager)
  • 0.375 FTEs
19.3. Describe any staff or contractor changes compared to the current year / ongoing General Support Fund if any. (required only for returning grantees)
No changes.
20. Please provide an overview of your overall budget categories in your local currency. The budget breakdown should include only the amount requested with this General Support Fund (required).
Budget category Amount in local currency
Staff and contractor costs 6600 USD
Operational costs 3660 USD
Programmatic costs 17000 USD
21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1XZ0W1tGE2zfXkIvIqf8KHIjcMjcYByVCJ_PS_QPMv-w/edit?gid=2099383086#gid=2099383086


Additional information

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22. In this optional space you can add any other additional information about your proposal or organization that you think can help us when reviewing your proposal. (optional)



By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Feedback

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