Grants:Programs/Wikimedia Community Fund/Multi-year plan grant Wikimedia Österreich 2022-24

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statusMultiyear proposal under review
Multi-year plan grant Wikimedia Österreich 2022-24
start date2022-11-012022-01-01T00:00:00Z
end date2023-12-312024-12-31T00:00:00Z
budget (local currency)280000 EUR
budget (USD)317904 USD
amount recommended (USD)1027904
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionNWE
decision fiscal year2021-22
funding program roundRound 1
applicant and people related to proposalUser:Claudia.Garad User:Raimund.Liebert (WMAT)
organization (if applicable)Wikimedia Österreich

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Applicant details[edit]

Wikimedia username(s):


User:Raimund.Liebert (WMAT)


Wikimedia Österreich

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?


H.1 Which organization(s) did you receive grants from? (Internet Stiftung Österreich), Österreichische Forschungsfördergesellschaft - FFG, City of Vienna, Land Burgenland, Wirtschaftsförderung Wien, Erasmus+

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.


Additional information[edit]

R. Where will this proposal be implemented?


S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:


S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.



1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?

Wikimedia Österreich promotes Free Knowledge in Austria Wikimedia Österreich unites people who work to advocate Free Knowledge Wikimedia Österreich is a learning and responsible organisation Wikimedia Österreich is part of a global movement for the advancement of Free Knowledge Full mission statement here:

2. What is the change that you are trying to bring about and why is this important?

Wikimedia Österreich’s annual plan consists of three programs: Community Support, Free Content and Awareness and Change. Our role in Community Support is that of a reliable service provider, close to the Austrian community's needs and culture and efficient and responsible regarding our resources. In addition, we enable many important activities in the Wikimedia Movement as hosts and /or fiscal sponsors for international groups of volunteers, e.g. WLM, CEE spring (not finding a host organisation is a serious blocker for many communities and WMAT is actively trying to overcome this challenge). Our aim is a motivated, skilled, diverse, proud and open community which is highly networked and capable of regeneration. Free Content is not only about the quantity of Free Knowledge content as such, it is also an area where our long-time expertise in quality, demand and usage plays a central role. We also facilitate productive partnerships between institutions and our volunteer community. Awareness and Change means shaping our framework conditions: both externally through advocacy and public policy work and in the education sector, and internally by making it easier for less privileged communities outside of Austria to develop and by participating in the implementation of the movement strategy. We can and will consciously apply the Movement Strategy Principles in our context and thus, by setting an example, contribute to their being firmly anchored in our movement culture. For a more detailed exploration of the challenges in 2022 and beyond, please compare our 3-year plan document.

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

Community Support:We support a diverse community that commands a wide range of expertise, desires to improve in its work&offers a constructive&equitable environment to existing&new contributors.Regarding existing volunteers our goal is to provide the resources they need in an unbureaucratic, low-threshold manner. E.g. with travel funds, meeting spaces, organisational support or tech equipment.We also want to foster ties between volunteers (on a local, national & international level) by organising on- &offline events &other spaces for meeting, learning & exchange.We are making these spaces welcoming & safe.Another focus of our work is on peer-based skill building &sharing via events, networks & mentorships.Last but not least, we foster equity in the movement on various levels:On the one hand, in the German-speaking world, the Austrian community is marginalised,e.g. in terms of language representation & access to resources.We aim to reduce this equity gap for our volunteers, by increasing their visibility, advocate for their needs & by working towards a more equitable fundraising & grantmaking structure.In the wider Movement on the other hand, WMAT enjoys privileges compared to others.We have been actively working on changing these structures for the better within the strategy process(e.g. by taking a leadership role in advocating for decentralisation and subsidiarity) but also within our own international support programs (i.e. MENA region), resource sharing &contributions to peer support structures.Free Content:We support the generation, production &distribution of free content that reliably represents the knowledge established in society, in its diversity.In addition,we want to ensure easy access to and easy reuse of this content for all.We support community-initiated action for more & better content &co-design projects with the communities that aim at closing content gaps(e.g. WikiDaheim). We also proactively work with GLAM institutions to free relevant content.Free knowledge - awareness and change::We want to help shape political changes in favour of free knowledge at various levels and support people when it comes to using the internet as an open and public resource.We do this by supporting the EU advocacy group &furthering their work with local civil society partners on a national level.We also conduct independent campaigns, i.e. for free licenses in public broadcasting.In addition, we raise awareness &foster skills around free knowledge in education

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

As this grant provides the financial basis for the work of a whole affiliate,it makes no sense to give 1 main (programmatic) goal.The goal is to provide resources to implement our strategy.Also,a causal,goal driven logic is only suitable under circumstances where the environment is largely predictable.In uncertain,complex situations however we need more entrepreneurial approaches.Hence we complement our strategic work with a resource driven approach called effectuation (

5. Do you want to apply for multi-year funding?      


5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?

The amount for the upcoming years will depend on how 2022 goes (including the pandemic), the international strategy implementation and inflation. Currently, we believe that if inflation will continue at the current rates, adjustments of at least 2-3% will be necessary.

6. Please include a timeline (operational calendar) for your proposal.

7. Do you have the team that is needed to implement this proposal?

Claudia Garád, Executive Director (User:Claudia.Garád / User:Ki7sun3) Raimund Liebert, Head of Programs (User: Raimund.Liebert (WMAT) ) Manfred Werner, Project Manager (User: Manfred.Werner (WMAT) ) Annemarie Buchmann, Project Manager (currently on maternity leave) (User:Annemarie.Buchmann (WMAT) / User:Harlekess) Bettina Windischhofer, Office Assistant (User:Bettina.Windischhofer (WMAT)

In addition, we work with some freelancers for tech support in some of our projects or as project coordinators in peak times, when the number of activities requires additional staff. This flexibility enables us to maintain a comparably lean workforce compared to the scope of our activities and international commitments. We also have a stable group of volunteers in various positions (Board of Trustees, Good Governance Committee, internal auditor, expert groups etc) who support our work on the strategic and operative levels. WMAT operates on a sociocratic leadership model (also called dynamic self-governance; it is our way to implement subsidiarity and decentralisation of decision making in the organisation) with expert groups, which helps to distribute responsibilities but also the power of formative action on more shoulders. The groups consist of community, board and staff experts who decide and co-create new projects and initiatives, shape organisational development, decide on budgets and also contributed to our new multi-year strategy. Last but not least, we also collaborate with partners on different levels in order to achieve our goals. Especially in areas where we try to innovate and apply effectuation principles, partners play a central role in bringing these projects to the next level. They can bring expertise, perspectives, resources and networks to the table that enhance the possibilities of our work.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Geography, Language, Sexual Orientation, Important Topics (topics considered to be of impact or important in the specific context)

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM , Advocacy, Climate Change and sustainability, Public Policy, Open Technology, Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Sexual Orientation, Geographic , Ethnic/racial/religious or cultural background, Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

Wikimedia Österreich operates in a complex multi-stakeholder environment: target participants are dependent on the context and design of the respective project or program. In the Community Support Program we deal with our members, existing project communities (in Austria but also internationally), potential newcomers and some partner organisations. Being a member is not a prerequisite to enjoy WMAT services, and not all members are active contributors. We work with Wikimedians in Austria and beyond, particularly in DACH and CEE regions. Community work is not limited to the existing Wikiverse, we work closely with like-minded communities such as Open Data and Open Knowledge communities but also other volunteering organisations, e.g. in order to use synergies or recruit contributors for Wikimedia projects. The main stakeholders of the Free Content Program are project communities (mostly Wikipedia, Commons, Wikidata) and content partner organisations such as GLAM institutions. The Awareness and Change Program addresses a broader set of stakeholders, such as the general public, our existing and potential new donors, public administration and political institutions, like-minded civil society organisations and individual activists. Another focus is on educational institutions and the international cooperation within the wider Wikimedia movement (communities and affiliates) is also part of it. Classical editor retention on the project is mostly dependent on factors that are beyond the influence of individual affiliates, hence most of us stopped using this as a classical goal and / or metric. Proper donor relations and retention is currently impossible as we only have access to a small fraction of donor data in Austria, despite our proactive efforts to change this over the years. Regarding the retention of our members and active community, an important tool is our annual community survey, where we get feedback that indicates their satisfaction and motivation. In partnerships retention in a narrow sense is not a goal per se as joint projects usually come to an end at some point. However, successfully finishing collaborations on good terms and being able to reactivate partners for new projects is something we strive for. To achieve this, proper planning and expectations management in the beginning, sound communication throughout the process and common lessons learned sessions at the end of a project are the key to success.

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Regarding the UCOC a lot of details of implementation are still very much in progress while we are working on this proposal. We realized that the many discussions & feedback loops are overwhelming our Movement atm, most community members are not aware of the UCOC process, or don’t have the bandwidth to deal with it. This is even true for paid staff of many affiliates. As we have been following the process closely, we shared our insights with peer networks (e.g. Volunteer Supporters Network) & did our part to make this complex topic more approachable & to lower barriers for people to enter the discussions. WMAT currently has its own (on- and offline) friendly space policies , that fit our local context and requirements. To us it is unclear how all the current policies (including the WMF’s) will relate to the UCOC in future, especially regarding contradicting statements & processes. Our goal is to achieve consolidation on an international level to avoid confusion & potential conflicts.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?


13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We believe that this question is not really tailored to the complex context of annual plan grants but we try to answer it as good as possible. WMAT collaborates with various communities & affiliates across a wide range of topics. In the DACH region we coordinate our volunteer support and GLAM activities with WMCH & WMDE. In the CEE region we support projects (e.g. CEE Spring) with administrative resources, help coordinate, organise and finance events (e.g. CEE Meeting) and play a central role in the implementation efforts of the Movement Strategy. Furthermore, WMAT works with marginalised communities to help lower the barrier to access resources (e.g the Farsi community & LGBT+ User Group). We initiated and co-manage some of the most successful peer support networks (e.g. Volunteer Supporters Network & the ED group). And we support the work of international groups of volunteers without dedicated affiliations such as Wiki Loves Monuments International as fiscal sponsors.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?


14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

We have a strong focus on sustainable strategic partnerships and even our own metric around this (see below). As we have numerous partnerships across projects and programs, there are many ways we share resources in the respective context. In an average year we obtain up to 17,000 EUR in in-kind donations (such as free meeting venues, catering, presents for competitions, reduced rates for professional support etc). In addition, many partner orgs also provide human resources for projects. In some cases, we also apply for grants together, sometimes these grants are administered by Wikimedia Austria, sometimes by a partner org. Currently, we have an Erasmus+ grant with various organisations for Wikipedia 4 Peace Camp [Queer Edit] which is planned for summer 2022. The grant will be administered by WMAT.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

WMAT is a learning organisation, the current strategy and implementation plan is a result of our past experiences and results. We regularly reflect on our progress towards goals or new effectuation cycles in the context of our regular strategy meetings (~4 per year) and adjust our plans accordingly. In between our staff team works within agile weekly planning cycles. Where possible we aim at scaling up our efforts, although we also have to recognize that not every activity can be scaled and that does not necessarily make it less worthwhile. Espcially in dealing with volunteers, you need to account for the human factor - trust and relationships on eye-level require time and can't be streamlined or scaled. This proposal is a multi-year plan and the potentials for growth and development are indicated in our 3-years-plan document (see attachment) and will be subject to iterations as we move forward.

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.


17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Provide for Safety and Inclusion, Coordinate Across Stakeholders, Invest in Skills and Leadership Development

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  


Learning, Sharing, and Evaluation[edit]

19. What do you hope to learn from your work in this fund proposal?

Our impact matrix includes three main aspects of our work: people, content, and partnerships. Regarding people we work with, we try to understand how involvement in various roles is developing in quantitative terms over time, such as the number of participants, editors, organizers and newly registered users. As mentioned above, classical editor retention on the online projects is mostly dependent on factors that are beyond the influence of individual affiliates, hence most of us stopped using this as a classical goal and / or metric. Organizers on the other hand are in the realm of affiliate work and influence and retaining these volunteers is a major goal for us, that we also want to measure. On the qualitative side, we are looking into the diversity and motivation of our communities. When it comes to content we also pay attention to quantity (number of content pages in Wikimedia projects and beyond) as well as quality (featured content and usage of content). And last but not least we are striving to build lasting strategic partnerships which contribute to growth, diversity and sustainability of Free Knowledge.

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities N/A N/A
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability N/A N/A
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications N/A N/A
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants N/A 4000
Number of editors N/A 3000
Number of organizers N/A 280
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikipedia N/A 17000
Wikidata N/A 32000
Wikimedia Commons N/A 60000

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.


22. What tools would you use to measure each metric selected?

For the quantitative metrics we use PetScan, GLAMorous, Outreach Dashboard, event metrics, Qualtrics & Integraality. Some things we will have to count manually, as no tool offers the option (such as pages in the Wikipedia name space, which have been added in the new definition of content pages). Also, many tools are not maintained properly and often can’t be used over extended periods of time. For qualitative metrics we use surveys, interviews and feedback sessions/lessons learned sessions.

Financial Proposal[edit]

23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

280000 EUR

23.2 What is this amount in US Currency (to the best of your knowledge)?

317904 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

Please see attached file.

23.4 Please include any additional observations or comments you would like to include about your budget.


Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message[edit]

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.


Year 2 Plan

Annual Plan for Year 2

1.1. Please upload or indicate a link for Year 2 Annual Plan. (required)

1.2. Please describe any major changes in your Annual Plan. If there are changes that require a budget change, please specify. (required)

New projects and initiatives are marked yellow in the uploaded spreadsheet. Two major developments, that were not forseeable when we planned the current grant over a year ago will have an impact on our program and budget: When we first drafted our mulit-year strategy the future of in-person meetings and travel was still uncertain. This has changed and international events will be happening around the globe in 2023. This will impact our travel budgets - even though we have a sustainability strategy now and we will certainly travel much less then in pre-pandemic times. At the same time travel costs increased tremendously due to inflation and the energy crisis. Another result of these changed circumstances is that WMAT will finally able to be the host of the German-language WikiCON in 2023. A wish that many community members have expressed over the years and not only from Austria. Now that the grant agreement does not exclude us from travel and events anymore we are happy to fulfill this wish, even if it means that we will have to put some of our activities on the backburner (evaluating and developing our education projects) to free capacities. It also means that we will need additional resources to make it happen. The other important development is the outstanding success of the International Museumsday Wikidata Competition - that really takes the beloved and proven concept of WLM & Co to the next level and is the first global camapaign around Wikidata. Additional funds from the movement strategy grants enabled us to experiment and innovate ( on creating content but also to buiold capacities in various communities around the world) and now we would like to continue this successful pilot on a global level and want to integrate it into our own future budget.

Budget for Year 2

2.1. Do you request an increase from what has been approved for Year 2? (required)

Yes, I am requesting a budget increase for Year 2

2.2. Please upload a detailed budget file or indicate a link to it for the Year 2 proposal. The revised budget should show your anticipated yearly budget from the beginning of Year 2 through the end date of the grant. (required)

2.3. What is the percentage increase you are requesting for Year 2 (with respect to the Year 2 budget submitted with your original proposal)?

15 %

2.4. How much do you request for Year 2 in USD with the increase? (required)


2.5. How much do you request for Year 2 in your local currency with the increase? (required)

322000 EUR

2.6. Please describe the main major changes in your new budget. Your response to this question should provide a brief summary of the changes and give the reasons for them. (required)

There is an overall cost of living / inflation adjustment to our budget as inflation in Austria is currently around 11%. We would like to increase the salaries by 8% and increase the overall amount of our workforce by 0,5 FTE as we will be hosting the German-language WikiCON 2023 in Linz (Upper Austria) which was not forseen in our original proposal. The event is the biggest in the German-speaking Wikiverse and usually attracts some 300 participants. In addition we will keep the organisation and coordination of the first and biggest global campaign around Wikidata (Museumsday Contest) which was so far partly financed by the VSN grant from the (Movement Strategy Implementation Grant) which needs man- and womanpower.

If you have a 3-year award and anticipate changes to your year 3 budget, please provide an updated projection to support our programmatic budget projections within the Wikimedia Foundation. At this point, your Year 3 projection is only for planning purposes, not for formal review of your Year 3 plan. We understand it may change. Before your year 3 funding disbursement, you will have another opportunity to update your Year 3 plan and budget for review and approval. (required for year 3 award recipients)

2.7. For projection purposes only: At this point, how much do you estimate you will request for Year 3 in USD, including any anticipated increase? (required for year 3 award recipients)


2.8. For projection purposes only: At this point, how much do you estimate you will request for Year 3 in your local currency, including any anticipated increase? (required for year 3 award recipients)


Metrics for Year 2

3.1. Main open metrics (required)

Main Open Metrics
Metrics Name Description Target
Newly registered users Die Anzahl der Teilnehmenden, die im Rahmen der Aktivitäten des Projekts neue Benutzerkonten in einem Wikimedia-Projekt erstellen. 300
Retention of organizers Anzahl der Organisator*innen, die bereits bei vorangegangenen Aktivitäten Organisator*innen waren. 250
Diversity of organisers Mindestanteil der Organisator*innen, die weiblich oder nicht-binär sind. 33% 33
Community motivation N/A 80
Free content beyond Wikimedia projects Neuen Seiten mit frei lizenzierten Inhalten in Nicht-Wikimedia-Projekten (z. B. RegiowikiAT). 1200

3.2. Core metrics (required)

Core Metrics Summary
Core metrics Description Target
Number of participants Personen, die an den Aktivitäten des Proposals teilnehmen oder davon profitieren, entweder persönlich (offline) oder virtuell (online). Sie können auf verschiedene Weise teilnehmen, es sind nicht nur Personen, die Wikimedia-Projekte bearbeiten. Teilnehmende, die auch organisierend an einer Veranstaltung, einem Programm oder einer Aktivität beteiligt sind, sollten in dieser Definition berücksichtigt werden. Nicht dazu gehören Follower in sozialen Medien, Spender*innen oder andere nicht direkt Beteiligte. 4250
Number of editors Personen, die Wikimedia-Projekte bearbeiten und dabei Inhalte erstellen oder verbessern, die aus den Aktivitäten des Grant-Empfängers resultieren. 3500
Number of organizers Personen, die dafür sorgen, dass Aktivitäten durchgeführt werden können, indem sie die notwendige Zeit, Unterstützung und das nötige Wissen bereitstellen. Diese Definition umfasst Personen, die an der Durchführung von Aktivitäten beteiligt sind, wie z. B. Planer*innen, Koordinator*innen, Trainer*innen, Lehrer*innen, Kontaktpersonen für die Öffentlichkeitsarbeit, Berater*innen, Moderator*innen, Leiter*innen der Öffentlichkeitsarbeit, Sprecher*innen usw. Organisator*innen können Freiwillige oder bezahlte Mitarbeiter*innen sein. 340
Number of new content contributions to Wikimedia projects
Wikimedia Project Description Target
Wikipedia Neue oder verbesserte Seiten im Artikel- und im Wikipedia-Namensraum. 17000
Wikidata Neue oder verbesserte Wikidata-Items. 32000
Wikimedia Commons Hochgeladene Mediendateien. 60000
N/A Other Wikimedia Projects 1000

3.4. If you are introducing new metrics related to a major change in your budget or programmatic plans, please describe them below. (optional)

There are not enough fields for all of our metrics - please also compare our complete list here:

Additional information for Year 2

4.2. If there are additional links, files, or information you would like to share related to Year 2 planning, please add them here. (optional)