Grants:Programs/Wikimedia Community Fund/Planification de travail de Wikimedia RDC 2023-2024/Final Report

Final Learning Report

Report Status: Accepted

Due date: 30 July 2024

Funding program: Wikimedia Community Fund

Report type: Final

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General information

This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.

Name of Organization: Wikimedians of Democratic Republic of Congo User Group
Title of Proposal: Planification de travail de Wikimedia RDC 2023-2024
Amount awarded: 33574.08 USD, 33232.6 EUR
Amount spent: 28543.17 CDF

Part 1 Understanding your work

1. Briefly describe how your proposed activities and strategies were implemented.

Les activités et stratégies proposées ont été mises en œuvre de manière proactive et multidimensionnelle. Pour sensibiliser et mobiliser sur divers sujets, nous avons développé un programme de sensibilisation et une communication régulière avec toutes les parties prenantes de notre communauté. De plus, un programme de formation continue riche en matières a été mis en place, avec l'intervention des Wikimediens internationaux expérimentés, afin de renforcer la capacité de nos membres et leaders de nos Wikiclubs. Une équipe Genre a été créée pour soutenir le développement des activités de recrutement de femmes et la création de contenus liés aux femmes. En ce qui concerne les contenus locaux, les Translat-à-thon en lingala et en swahili ont été implémentés pour améliorer la création et l'accès aux connaissances sous-représentées. Enfin, la mise en place d'un staff à mi-temps a grandement facilité la planification, l'organisation et la mise en œuvre de l'ensemble de nos activités et stratégies.

2. Were there any strategies or approaches that you felt were effective in achieving your goals?

Pour atteindre nos objectifs, quelques stratégies et approches ont été efficaces, notamment :

La planification efficace des activités nous a permis d’anticiper beaucoup de choses et d’éviter les erreurs du passé : Constitution d’équipe de travail, l’élaboration de liste de travail au préalable, Communication à l’avant (une semaine avant la tenue d’une activité) ainsi que le soutien des Wikimediens expérimentés aux moins expérimentés lors des ateliers ont facilité la tenue des ateliers, les contributions de participants le jour de l’atelier et garantir la disponibilité de participants ;
L’organisation des challenges (d’édition, des photos) et les suivis réguliers nous ont aidé de garder nos membres actifs au sein du mouvement et augmenter ainsi le nombre de leurs contributions.
Une très bonne collaboration avec les partenaires locaux et collaborateur internationaux nous ont permis de consolider quelques partenariats des lieux où sont souvent organisés nos ateliers et renforcer les capacités de nos membres et facilité même l’élaboration de notre plan stratégique.
Un cadre du groupe s’est déplacé pour aller former et soutenir une nouvelle communauté voisine en pleine constitution (Wikimedia Congo-Brazzaville) ;
Le fait d’avoir un staff assez disponible pour l’organisation et un bon nombre de formateurs bénévoles facilitant l’animation des ateliers, nous ont, au-dessus de tout, aidé à atteindre nos objectifs.

3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?

- Notre programme de renforcement de capacité nous a permis d’avoir de bénévoles avec assez de compétences, capable de mener et organiser seul des projets Wikimedia du début à la fin y compris les femmes (une jeune dame a réussi à organiser la campagne #SheSaid 2023, un autre gars la campagne #WikiforHumanRights 2023).

Nous avons développé un programme de challenge unique pour femmes afin de booster le niveau de femme, faisant d’elles de contributrices actives.
La collaboration avec Kali Academy, nous a permis d’avoir de contributeurs capables d’apporter les contributions techniques (MediaWiki)

4. Please describe how different communities participated and/or were informed about your work.

- Via des vidéoconférences,

messages, mails, des publications sur - - les listes de diffusion et les réseaux sociaux de l’association (Facebook, Twitter, LinkedIn, WhatsApp, télégramme…)

5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.

Upload Documents and Files

Here is an additional field to type in URLs.

- https://meta.wikimedia.org/wiki/WMDRC-UG/Reports/Annual/2023-2024

6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups	Not applicable
B. Create a more inclusive and connected culture in our community	Agree
C. Develop content about underrepresented topics/groups	Agree
D. Develop content from underrepresented perspectives	Agree
E. Encourage the retention of editors	Strongly agree
F. Encourage the retention of organizers	Strongly agree
G. Increased participants' feelings of belonging and connection to the movement.	Agree

7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

A l’occasion de la campagne Wiki for Human Rights 2023 en RDC, nous avons contribuer sur Wiktionnaire, en ajoutant des mots en Lingala et Swahili en rapport avec “Le Droit à un environnement sain”; dans le but d’encourager la création des contenus en langues sous-réprésenter.

Part 2: Your main learning

8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

- Quant à la participation faible des femmes, nous avons appris que l’élaboration et la mise en place de projet lié spécifiquement aux femmes, permet à ce que les femmes s’interesse plus au mouvement, par conséquente ça augmente le nombre de contributrices et assure la pérennisation de ces dernières.

Concernant la capacité de nos référents, on avait remarqué que bon nombre parmi eux n’étaient pas au-dessus de la moyenne de compétences qu’un porteur de projet devait avoir ; raison pour laquelle nous avons mis à leur disposition un programme de renforcement avec l’intervention de plusieurs Wikimédiens expérimenté de la communauté francophone.
Et concernant les épreuves et challenges, nous avons appris que les concours plutôt nationaux étaient le mieux adapter pour le contexte de la RDC comme en témoigne le succès des concours de photos (ma ville sur Commons) et d’écriture

9. Did anything unexpected or surprising happen when implementing your activities?

- Perturbation d’internet, qualité inférieur de certains équipements (appareil photo, ordinateur de travail), difficulté de manipulation d’ordinateur chez certains participants, Changement de salle de dernières minutes…

Certains membres nous ont quittés de façon tout à fait inattendue

10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?

Oui, nous avons plusieurs plans pour tirer parti des principaux succès que nous avons remportés, premièrement en donnant l’opportunité à tous les bénéficiaires du programme de renforcement de capacité de mettre en pratique toutes les connaissances apprise. Ils seront appelés à leader la version réduite de ce programme au sein de leur WikiClub respectifs. Deuxièmement, nous devons maintenir une bonne fréquence d’organisation d’atelier et mettre en place le challenge afin de garder nos membres actifs au sein du mouvement, sans oublier les suivis réguliers et troisièmement, nous comptons donner aux dames de notre communauté plus de responsabilité à la direction du mouvement, mais aussi en cordonnant les campagnes en rapport avec le Gender Gap. Nous continuer à explorer d’autres plans liés à l’éducation et aux partenariats locaux.

11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?

On ne peut que dire que c’était une très belle expérience, rempli de défis et de très belle réalisation au final. Pour une première fois, on a réussi à restructurer le mode de travail au sein de notre communauté. On a réussi à avoir un plan d’activité annuelle à suivre, donnant une idée claire de ce qu’on doit faire tout au long de l’année sans se divaguer et tâtonner. Ce très bel apprentissage a servi dans l’élaboration de la stratégie 2024-2025 de l’Association.

12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).

Upload Documents and Files

Here is an additional field to type in URLs.

- https://meta.wikimedia.org/wiki/Wikimedians_of_Democratic_Republic_of_Congo_User_Group/Renforcement_de_capacit%C3%A9

https://meta.wikimedia.org/wiki/Wiki_Loves_Women_RDC/Challenges_mensuels

Part 3: Metrics

13a. Open and additional metrics data

Open Metrics
Open Metrics	Description	Target	Results	Comments	Methodology
Nombre de participants	Femmes (WMP, Les sans pages…) = 35 Bibliothécaires = 15 Renforcement de capacité et mentorat = 10 Sensibilisation et concours = 70 Éducation = 45	175	345	N/A	N/A
Nombre de contributeurs	Femmes (WMP, Les sans pages…) = 35 Bibliothécaires = 15 Renforcement de capacité et mentorat = 10 Sensibilisation et concours = 50 Éducation = 30	140	275	N/A	N/A
Nombre d'organisateurs	Nombre de points focaux par ville : 3 Autres : 5	8	12	N/A	N/A
Nombre de nouveaux développeur	WIkimedia Open source Developer Program (3 mo intership for bootcamp, school and university student)	15	20	We have organized many activities, mostly hackathons, to bring in developers in Wikimedia Tech. Links: https://docs.google.com/document/d/1AaFCt1WrbvbvMcSutUDs99jZlf6tD_DcgFnWLzi-i-E/edit?usp=sharing https://drive.google.com/file/d/1SFVD8T92nDIoCMyQXAUIzTMTioZWo0CU/view?usp=drive_link https://drive.google.com/file/d/1dfrsYHhmiS5r2RfIgQ_SWDav87puFzqM/view?usp=drive_link https://diff.wikimedia.org/2024/07/18/getting-feet-wet-with-open-source-thanks-to-wikimedia-outcome-from-a-3-day-hackathon-in-dr-congo/ https://etherpad.wikimedia.org/p/Whishathon_Kali_FeedBack	Manuel: list of attendees to hackathons
N/A	N/A	N/A	N/A	N/A	N/A

Additional Metrics
Additional Metrics	Description	Target	Results	Comments	Methodology
Number of editors that continue to participate/retained after activities	N/A	N/A	N/A	N/A	N/A
Number of organizers that continue to participate/retained after activities		N/A	N/A	N/A	N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability	N/A	N/A	N/A	N/A	N/A
Feedback from participants on effective strategies for attracting and retaining contributors	N/A	N/A	N/A	N/A	N/A
Diversity of participants brought in by grantees	N/A	N/A	N/A	N/A	N/A
Number of people reached through social media publications	N/A	N/A	N/A	N/A	N/A
Number of activities developed	N/A	N/A	N/A	N/A	N/A
Number of volunteer hours	N/A	N/A	N/A	N/A	N/A

13b. Additional core metrics data.

Core Metrics Summary
Core metrics	Description	Target	Results
Number of participants	Ateliers wikis(Wikiloves, WikiGap, Mois de la contribution, …) et les conférences sur la langue (lingala) et genre	2000	345
Number of editors	Ateliers wikis(Wikiloves, WikiGap, Mois de la contribution, …)	1250	275
Number of organizers			12

**Number of new content contributions per Wikimedia project**
Wikimedia Project	Description	Target	Results	Comments	Methodology
Wikipedia	Contenu ajouté ou amélioré à la suite d'un projet Wikimedia. Sur le total des contenus ajoutés, 50 % doivent être liés aux priorités définies dans la section "Impact", c'est-à-dire liés aux femmes, …	275	426	N/A	N/A
Wikimedia Commons	Fichiers ajoutés ou fichiers existants améliorés (par exemple en ajoutant des données structurées) à Wikimedia Commons	550	2840	N/A	N/A
Wikidata	Ajout d'éléments de Wikidata ou amélioration d'éléments existants par l'ajout/correction de qualificatifs, de descripteurs, etc.	880	8868	N/A	N/A
Wikiquote	Nouvelle citation ajoutée ou amélioration citations existantes par l’ajout ou correction d’éléments	50	154	N/A	N/A
Wikiversity	Important pour les écoles	2	0	N/A	N/A

14. Were there any metrics in your proposal that you could not collect or that you had to change?

No

15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.

N/A

16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).

Upload Documents and Files

Here is an additional field to type in URLs.

N/A

Part 4: Organizational capacities & partnerships

17. Organizational Capacity

Organizational capacity dimension
A. Financial capacity and management	This has grown over the last year, the capacity is high
B. Conflict management or transformation	This capacity has grown but it should be further developed
C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values)	This has grown over the last year, the capacity is high
D. Partnership building	This capacity is low, and we should prioritise developing it
E. Strategic planning	This capacity has grown but it should be further developed
F. Program design, implementation, and management	This capacity has grown but it should be further developed
G. Scoping and testing new approaches, innovation	This capacity is low, and we should prioritise developing it
H. Recruiting new contributors (volunteer)	This capacity has grown but it should be further developed
I. Support and growth path for different types of contributors (volunteers)	This capacity has grown but it should be further developed
J. Governance	This capacity is low, and we should prioritise developing it
K. Communications, marketing, and social media	This capacity has grown but it should be further developed
L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability	This capacity has grown but it should be further developed
M. On-wiki technical skills	This has grown over the last year, the capacity is high
N. Accessing and using data	This has grown over the last year, the capacity is high
O. Evaluating and learning from our work	This capacity has grown but it should be further developed
P. Communicating and sharing what we learn with our peers and other stakeholders	This capacity has grown but it should be further developed
N/A
N/A

17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members in community/ies of practice* (structured and continuous learning and sharing spaces), Peer to peer learning with other community members (but that is not continuous or structured)

17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.

Ineffective training opportunities which did not improve capacity

18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?

N/A

19. Partnerships over the funding period.

Over the fund period...
A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame)	Agree
B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups	Neither agree nor disagree
C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups	Neither agree nor disagree

19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Volunteers from our communities

19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.

Lack of interest from partners, Lack of institutional support from the Wikimedia Foundation, Lack of knowledge or capacities to reach out to strategic partners

20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?

Building partnership helps our UG move forward and get support and discount. It also allow the UG to be known and promotted by others.

Part 5: Sense of belonging and collaboration

21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?

2 Choses :

Nous sommes traités avec respect en tant que membre de la communauté
Communication transparente et de préférence dans la langue du plus grand nombre

22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?

Somewhat increased

23. If you would like to, please share why it has changed in this way.

N/A

24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?

Increased significantly

25. If you would like to, please share why it has changed in this way.

Grâce au financement que nous avons reçu, nous avons pu mener des activités en toute quiétude et les membres de la communauté se sont donnés dans nos programmes

26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.

N/A

Supporting Peer Learning and Collaboration

We are interested in better supporting peer learning and collaboration in the movement.

27. Have you shared these results with Wikimedia affiliates or community members?

Partially

27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?

We shared our Mid report with Wikimedia France through email and call (Google Meet)

28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?

We do this occasionally (less than once a month)

29. How does your organization currently share mutual learning with other grantees?

We do it mostly in an informal way in Wikimedia conferences

Part 6: Financial reporting and compliance

30. Please state the total amount spent in your local currency.

28543.17

31. Local currency type

CDF

32. Please report the funds received and spending in the currency of your fund.

Upload Documents, Templates, and Files.

Report funds received and spent, if template not used.

https://docs.google.com/spreadsheets/d/1R6rNmbE41pjRAyM1ncFB335Sc0Un3b-KhCuPkf8hNfs/edit?usp=sharing

33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

N/A

34. Do you have any unspent funds from the Fund?

34a. Please list the amount and currency you did not use and explain why.

N/A

34b. What are you planning to do with the underspent funds?

N/A

34c. Please provide details of hope to spend these funds.

N/A

35. Are you in compliance with the terms outlined in the fund agreement?

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.

You can find receipts here https://drive.google.com/drive/u/0/folders/187GX1cklKc1avS66arqS0Z0o_DrSt-al