Grants:Programs/Wikimedia Community Fund/Rapid Fund/Adipusaka:Pendokumentasian Objek Warisan Budaya di Kabupaten Sleman (ID: 22947194)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
During the implementation of the Adipusaka project, we carried out two main streams of activities: documentation of cultural heritage sites in Sleman Regency and capacity-building workshops for the local community.
For the documentation work, our team surveyed and photographed cultural heritage objects spread across Sleman. These sites were located in diverse and sometimes unexpected environments: from dense residential areas, government centers, and marketplaces, to rice fields, remote villages, and even locations hidden within thick vegetation resembling forested areas. This process provided valuable field experience and allowed us to gather a rich and varied collection of documentation that reflects the cultural diversity of Sleman.
For capacity building, we organized workshops to introduce participants to Wikimedia projects, copyright and free-licenses, and hands-on training in writing articles, particularly in Javanese Wikipedia. The workshops not only improved participants’ understanding of copyright and licensing but also fostered collaboration and knowledge-sharing across different backgrounds. One of the highlights was a collaboration with the Wikimedia Indonesia Education Team at the Department of Javanese Literature, Gadjah Mada University, where students learned to write in Javanese Wikipedia.
As a result of these activities, participants created 69 new articles in Javanese Wikipedia and 33 articles in Indonesian Wikipedia. Additionally, our organizing team contributed 3 articles to English Wikipedia and 4 articles to Vietnamese Wikipedia as an effort to connect Sleman’s cultural heritage with wider audiences. Beyond numerical outcomes, the project successfully raised awareness about the importance of using free-licensed materials and built new connections with institutions and communities that supported our work.
The most effective approaches in achieving these results were:
- Collaborative partnerships: working with Padepokan ASA, Excowork Coworking Space, Babad.ID, Warawara.ID, and Wikimedia Indonesia greatly enhanced the success of our activities by providing facilities, publicity, and technical expertise.
- Context-sensitive training: adopting a bilingual approach (Javanese–Indonesian, with some English terms) allowed participants with different language skills to engage meaningfully, while still encouraging the practice of Javanese writing.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
- Proposal: https://meta.wikimedia.org/wiki/Grants:Programs/Wikimedia_Community_Fund/Rapid_Fund/Adipusaka:Pendokumentasian_Objek_Warisan_Budaya_di_Kabupaten_Sleman_(ID:_22947194)
- Project page on Meta-Wiki: https://meta.wikimedia.org/wiki/Adipusaka
- Category on Wikimedia Commons: https://commons.wikimedia.org/wiki/Category:Adipusaka_Project
- List of articles on Wikipedia: https://meta.wikimedia.org/wiki/Adipusaka/Articles
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
- Training materials and guides: https://meta.wikimedia.org/wiki/Adipusaka/Workshop/en
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: Melalui proyek ini, kami bertujuan untuk memahami secara mendalam tingkat kesadaran masyarakat, khususnya yang berada di wilayah Sleman dan sekitarnya, terkait lisensi dan hak cipta, sehingga diharapkan mereka tidak lagi mengunduh gambar dari internet secara sembarangan pada masa mendatang. Selain itu, kegiatan ini juga bertujuan untuk mengidentifikasi tingkat keterampilan masyarakat Sleman dalam menulis artikel menggunakan bahasa Jawa, sebagai upaya untuk mendorong pelestarian budaya dan literasi digital.
In our application, we outlined several learning questions related to copyright awareness, cross-community collaboration, and the capacity of local communities to contribute to Wikimedia projects in the Javanese language. Through the implementation of this project, we gained valuable insights in all of these areas.
First, through the workshop, we learned that introducing concepts of copyright and free licenses to the general public—especially to communities in Sleman and nearby areas—was highly impactful. Many participants had previously used images from the internet without understanding copyright restrictions. After the sessions, they became more aware of the importance of licensing, and some even shared their own knowledge and experiences in this field, enriching the collective discussion. This highlighted for us that workshops can serve not only as a place to teach but also as a space for knowledge exchange.
Second, we discovered that collaboration with diverse institutions and communities was a key success factor. We partnered with Padepokan ASA and Excowork Coworking Space for venue and logistical support, with Babad.ID and Warawara.ID for outreach and publicity, and with the Wikimedia Indonesia Education Team specifically for the workshop on writing Javanese Wikipedia articles at the Department of Javanese Literature, Gadjah Mada University. These collaborations made our program more sustainable, cost-effective, and inclusive. They also helped us connect with new networks across institutions and disciplines, which we hope to nurture for future initiatives.
Third, we learned about the challenges of writing in the Javanese language. Many participants expressed difficulties in using Javanese actively in writing, which confirmed one of the assumptions in our proposal. To address this, we used a bilingual approach in the workshop, combining Javanese with Indonesian and some English terms. This made the sessions more accessible, while still encouraging participants to practice Javanese writing.
In terms of outcomes, the workshops resulted in 69 articles created in Javanese Wikipedia and 33 articles in Indonesian Wikipedia by participants. In addition, our organizing team contributed further by creating 3 articles in English Wikipedia and 4 articles in Vietnamese Wikipedia as a way to connect Sleman’s cultural heritage with a broader international audience.
Moving forward, we hope to build on these learnings not only within Sleman but also across other regions of Java, where Javanese language and culture are deeply rooted. We aim to:
- Continue promoting copyright and free-license awareness in our community outreach.
- Strengthen institutional partnerships to expand the reach and sustainability of our projects.
- Develop more effective bilingual or multilingual training methods to support participants with varying language skills.
- Encourage cross-wiki contributions as a way to connect Javanese cultural heritage with both local communities and global audiences.
Through these lessons, we are confident that future projects will be better positioned to support cultural preservation and digital literacy across the wider Javanese-speaking regions.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
One unexpected challenge we faced during the project was the difficulty in using the Outreach Dashboard tool to track participants’ contributions and project metrics. While the Dashboard is commonly recommended for Wikimedia projects, our team found it less intuitive and somewhat complicated for our needs. To address this, we decided to use XTools, which was more familiar to our team and allowed us to monitor metrics more efficiently. We then documented the results manually on our project page in Meta-Wiki (https://meta.wikimedia.org/wiki/Adipusaka). Although this required extra effort in compiling and organizing the data, it ensured that our reporting remained accurate and transparent. From this experience, we learned that flexibility in choosing tools is important. While certain platforms are suggested as standards, not all teams may have the same level of comfort or capacity to use them.
Another unexpected aspect came from the field documentation itself. The cultural heritage sites we documented were scattered across Sleman Regency and located in very diverse environments. Some were situated in the middle of dense residential areas, others near local government centers, in busy marketplaces, or surrounded by rice fields. Several objects were found in remote villages with limited road access, and the most remarkable experience was documenting a site hidden within thick vegetation, almost like a forest, far away from settlements. Reaching such places was sometimes risky and time-consuming.
Although these situations were challenging, they provided our team with valuable field experience. We learned to adapt to various conditions, from urban to rural and even semi-wild environments, while maintaining our focus on accurate documentation. These unexpected encounters deepened our appreciation of Sleman’s cultural heritage and strengthened our commitment to preserve and share these resources with the wider public through Wikimedia projects.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
We plan to share the learnings and results of this project with both local and global communities. At the local level, we will present our experiences and key takeaways during our community’s regular monthly meetings. This will allow us to reflect together, exchange feedback, and inspire other members to take part in similar initiatives.
At the global level, we are also eager to share our experiences with Wikimedia volunteers from around the world. If given the opportunity to participate in regional or international conferences, we are committed to presenting the lessons learned from this project. We believe that our experiences can serve not only as a case study but also as inspiration for other Wikimedia communities working on heritage documentation or language preservation.
Through these efforts, we hope that this project will contribute to the collective knowledge-sharing culture within the Wikimedia movement and encourage both volunteers and the broader public to join in the campaign for free knowledge.
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 34 | 85 | Workshop I : 18 (https://meta.wikimedia.org/wiki/Adipusaka/Articles#Javanese_Wikipedia);
Workshop x WMID : 48 (https://meta.wikimedia.org/wiki/Adipusaka/Articles#Javanese_Wikipedia); Workshop II : 19 (https://meta.wikimedia.org/wiki/Adipusaka/Articles#Indonesian_Wikipedia) |
| Number of editors | 34 | 85 | Workshop I : 18 (https://meta.wikimedia.org/wiki/Adipusaka/Articles#Javanese_Wikipedia);
Workshop x WMID : 48 (https://meta.wikimedia.org/wiki/Adipusaka/Articles#Javanese_Wikipedia); Workshop II : 19 (https://meta.wikimedia.org/wiki/Adipusaka/Articles#Indonesian_Wikipedia) |
| Number of organizers | 4 | 4 | https://meta.wikimedia.org/wiki/Adipusaka/Organizers |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | 60 | 109 | 0 |
| Wikimedia Commons | 240 | 1117 | 0 |
| Wikidata | 60 | 114 | 0 |
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
Yes
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
We faced two main difficulties during the project:
1. Using Outreach Dashboard – it was hard for our team to use, so we relied on XTools instead and recorded the data manually.
- Future: we want to learn more about the Dashboard.
- Recommendation: WMF could provide easier tutorials or short trainings for small teams.
2. Field documentation – some heritage sites were in remote or hard-to-reach areas, such as rice fields, villages with poor road access, or even dense vegetation. This made the work risky and time-consuming.
- Future: we will prepare better logistics and work with local communities for safer access.
- Recommendation: more flexible funding to cover unexpected field costs would be very helpful.
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
53016786
11. Please state the total amount spent in US dollars. (required)
3234
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/13laNdRoqNAZuOeaQKIwHyVB-VnZ6LcL1Ad3JccEumHg/edit?usp=sharing
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
Publication through "Media Center Sembada", a media owned by the Sleman Regency government: https://mediacenter.slemankab.go.id/2025/05/19/adipusaka-menjaga-warisan-pengetahuan-lewat-wikipedia-jawa/
Review notes
[edit]Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A