Grants:Programs/Wikimedia Community Fund/Rapid Fund/Administrative and Technical support for Hausa Wikimedians UserGroup (ID: 21870304)

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Applicant Details[edit]

Please provide your main Wikimedia Username.

Ammarpad

Please provide the Usernames of people related to this proposal.

Specific usernames are provided in the project's team section. In broader terms, most of the proposal activities will be carried out with involvement of all active members of the UserGroup and Hausa community at large.

Organization

N/A

Are you a member of any Wikimedia affiliate or group, including informal groups like Wiki Fan Clubs, emerging language communities, not recognized Wikimedia groups etc.? Please list them all.

Hausa Wikimedians User Group

Grant Proposal[edit]

M. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Administrative and Technical support for Hausa Wikimedians UserGroup

Q. Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)

Local

Q2. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

R. If you would like, please share any websites or social media accounts that your group or organization has.

https://wikimediahausa.org.ng

1. What is the change that you are trying to bring about and why is this important.

Hausa Wikimedians User Group is a recognized affiliate dedicated to promoting Wikimedia projects, especially in Hausa language and Hausa community. The community has seen enormous growth in terms of editors and Wikimedia movement activities in the past few years but there are also a number of problems as a result such as of lack of coordination, duplication of efforts, disproportionate number of community events taking place in a particular state/location/region as well as proliferation of projects and project proposals with low or no clear impact to advancing Wikimedia mission in the community.

We have also identified leadership gap and lack of organizational skills by some organizers of programs in the community contributing these larger problems. Experienced users from the community often shy away from a badly organized project because they are not consulted or their advise sought beforehand or in some cases because the less experienced shows no willingness to be helped.

Additionally as an informal, non-government registered group we have faced series of challenges with our partnership building initiatives with universities and other educational and cultural institutions that we have worked with or attempted to. We also lack robust mechanism for increasing visibility to potential partners. Our website, which is important part of our identity, lacks content from most of our projects because of the time and cost required to make it better.

We also face some challenges with regard to inflow of funds that are meant for group project to personal accounts and agreed to open a business account that is more suited for organizations and also enhances transparency and programs planning and execution at the same time

The user group as the umbrella and recognized representative of the community has sat down and discussed these issues holistically and is poised to address them, to move the community forward, mitigate risks and engender movement growth and sustainability.

2. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

Bring together the community together to a roundtable. Up till now the communications of the user group leadership and community project organizers is generally virtual. While virtual meetings work most of the time, physical meeting allow more interactive and deep discussions, gives opportunity to broach areas of problems or failure more easily and also allow to communicate goals and objectives more clearly.

Registration with government - Registration of organization with government is a requirement for opening organizational bank account. Not registering will hinder that process and force to continue holding Group funds in personal accounts which is not good option for us and the User Group sustainability.

Government registration will also raise the credibility of the group and also open ways for us to enjoy certain privileges, discounts and considerations and support extended to government registered organizations in Nigeria.

Devise strategies to equip our community projects organizers with skills they need to make or participate in a quality projects with considerable impact to the community and movement-wide mission advancing activities. We will work by liaising with the most experienced people from us to lend support to organizers from their localities based on certain parameters to be decided by the key stakeholders and community in our discussions that are planned as part of this project.

Improve our communication and campaign infrastructure and tools. Improve our website and document all our activities in addition to meta-wiki documentation to spread our reach to even more people and potential partners on mission-aligned projects.

3. What are the activities you will be developing and delivering as part of these approaches or strategies?

1. Organize a general round-table meeting for key stakeholders of the UserGroup and other experienced community members from a broad spectrum of our community to discuss strategic issues affecting the group, deliberate on problems outlined and discuss and implement execution of registrations and group account opening processes and longer-term plans ahead. Also with help of experienced members develop strategies for our training the trainer plans to help equip organiser and facilitators with skills needed to develop sound proposals and impactful programs.

2. Organize a virtual event to accommodate as much as possible from the community members or through representation to discuss and refine if necessary the outcome of the roundtable organized earlier and increase shared understanding among community members.

3. Contract a legal services company to formally register our user group with the government.

4. Formulate policy toolkit and guide for equitable distribution of community projects across our target areas and strategies for developing sound and impactful project proposals. Develop and document strategies for coordination in community projects and devise means for incorporating "training the trainers " program for our community member interested in organizing events themselves.

5. Renew our website domain and hosting registrations which are expiring in June 2022. Upgrade the website and upload/documents all our past projects and media related to them to increase our visibility and credibility as first point of contact that our partners will look to know more about us, our mission and activities.

6. Open an organizational bank account suitable for charity organizations and cease holding all group funds in personal accounts with single signatory going forwards for higher level of transparency and to mitigate the risks associated with the former method.

7. Produce 2 uniform and standard banners for UserGroup mission promotion and branding.

4. Are your activities part of a Wikimedia movement campaign or event? If so, please select the relevant campaign below. If so, please select all the relevant campaigns from the list below. If "other", please state which.

Not applicable

5. Do you have the team that is needed to implement this proposal?

Ammarpad - Project Manager.
Em-mustapaha - Coordinator.
Gwanki - Liaison and communication.
Wizkid46 = Logistics.

All people in the project are members of the Hausa Wikimedians UserGroup and are volunteers.

6. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Not applicable

6.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

7. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Advocacy, Diversity

8. Will your work focus on involving participants from any underrepresented communities?

Geographic , Linguistic / Language

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities?

Active members of Hausa Wikimedians UserGroup, Community project organisers in the community as well as the Hausa editing community in general. The UserGroup will keep the participants and community at large fully informed about the activities and registrations processes at any important stage via our various communication channels that we are already using currently.

10. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants?

In all physical and virtual meetings of the UserGroup we do uphold Wikimedia open and safe space policies and general wiki civility ethics. The Friendly_space_policy will be enforced in all relevant stages of the projects.

11. Please tell us about how you have let your Wikimedia communities know about the planned activities and this proposal. Use this space to describe the processes you carried out to make the community more involved in planning this proposal. Please link the on-wiki community discussion(s) around the proposals.

The community has been in the know already about our intention for government registration.

We also informed the community through our various channels. Public notice on our website, our mailing list, our UserGroup meta-wiki discussion page and WhatsApp groups.

12. Are you aware of other Rapid Fund proposals in your local group, community, or region that are being submitted and that align with your proposed project?

No

If yes:

12.1 Did you explore the possibility of doing a joint proposal with other leaders in your group?

N/A

12.2 How will this joint proposal allow you to have better results?

N/A

13. Will you be working with other external, non-Wikimedia partners to implement this proposal? Required.

Yes

13.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

We will be working with a professional legal services company that will be contracted to facilitate all the incorporation processes because this is a complex process our team is not professionally equipped to handle. There will not be any partnership between the company and Hausa Wikimedians UserGroup after completion of the necessary legal processes.

14. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.

Increase the Sustainability of Our Movement, Ensure Equity in Decision-making, Invest in Skills and Leadership Development

Learning, Sharing, and Evaluation[edit]

15. What do you hope to learn from your work in this fund proposal?

The incorporation process will make the group structure more robust and transparent as well as allow us to have easier and more transparent management of UserGroup funds. Additionally, it will also ensures continued operation in perpetuity even if a key member leaves the usergroup.

Increased shared understanding of key stakeholders of the UserGroup. We believe the meetings planned would help greatly in providing the usergroup with the much needed opportunity to discuss key issues of strategic importance to the development and sustainability of the group.

Improve community organizers skillsets through knowledge-sharing and pairing, devise models for more coordination by community project organizers and promotion of key areas where projects for the community would be most beneficial and impactful.

Improved user experience and more general transparency in our group through improvement to our communication tools and services.

16. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following spaces provided.

Main Open Metrics Data
Main Open Metrics	Description	Target
UserGroup Incorporation	At the end of the project Hausa Wikimedians UserGroup will be duly registered with the Nigerian government as a registered charity organization dedicated to advancing Wikimedia mission of empowering and engaging people around the world to collect and develop educational content under a free license and make it freely available to everyone in the world.	1
Number of participants in evaluation survey	We will administer survey after the conclusion of the general group meetings to gauge participant community organizers grasp and understanding of the changes we are planning to work on together and their impact to our community and overall growth and sustainability of the community.	20
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

17. Core quantitative metrics.

Core Metrics Summary
Core metrics	Description	Target
Number of participants	At least 20 participants overall. All participants would be already existing editors from Hausa community. No new editors are expected.	20
Number of editors	N/A
Number of organizers	At least four organizers will help to plan and implement the main activities outlined.	4

Number of new content contributions per Wikimedia project
Wikimedia Project	Description	Target
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A
N/A	N/A	N/A

17.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

We will not be measuring most core metrics for this project because they're not applicable as the project is not geared towards wiki content generation which the metrics focus on. Reasons for the specific ones we are not measuring are given below:

No new content is expected to be created/generated on content wiki directly as a result of this project. We will not be measuring 'number of new content contributions to Wikimedia projects' metric.
There's no expectation for direct content wiki creation or editing in the scope or goals of the project. So we will not be measuring 'number of editors' metric.

18. What tools would you use to measure each metric selected? Please refer to the guide for a list of tools. You can also write that you are not sure and need support.

Number of participants who attend the general meetings cumulatively would be collected manually during the meetings. Organizers count will also be recorded manually. Public information about the registration process will be documented on Meta-wiki for additional transparency.

Financial Proposal[edit]

19. & 19.1 What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.

2039200 NGN

19.2 What is this amount in US Currency (to the best of your knowledge)?

4900 USD

20. Please upload your budget for this proposal or indicate the link to it.

https://docs.google.com/spreadsheets/d/1jKAJWX6e-zcrvhqfrcT8rKyrksHdCQDNu7dzraVsB4g/edit#gid=0

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse