Grants:Programs/Wikimedia Community Fund/Rapid Fund/Bhumika Wiki:Wikibuku (ID: 23058897)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
Bhumika Wiki Project: Wikibooks focused on organizing in-person workshops across six Indonesian cities (Surabaya, Malang, Jember, Banyuwangi, Makassar, and Lombok). These workshops were designed to support local community contributions to the development of Wikibooks and Wikimedia Commons. Each program began with a pre-Wikilatih Wikibook session, held three days prior to the main event, to prepare participants. The main workshop (approximately six hours with a one-hour break) guided participants through transferring their individually prepared writings, editing complementary content on Wikimedia Commons, and continuing with collaborative writing activities on both fiction and non-fiction themes. The program also included an introduction to the local community in each city, enabling participants to build networks and support one another. Before and after the training, participants completed a pretest via Google Forms and a posttest integrated with an engaging online quiz using Quizizz. To encourage participation, souvenirs were awarded to the three participants with the highest scores. The outcomes demonstrated significant achievements, involving 99 contributors, producing 102 individual works, 17 collaborative works, 121 illustrations/photos, 27 event documentation, 8 project icons, and 2 sets of training slides. The project also engaged 2 trainers and 5 local volunteers and fostered collaboration with 23 local communities (13 in East Java, 3 in Makassar, and 7 in Lombok). Beyond enriching Wikibooks content, this project created new networks, strengthened collaboration, and fostered an inclusive and enjoyable learning environment for participants. Most Effective Approaches: 1. Collaborative learning model: Group writing and editing encouraged mutual support and reduced the sense of working alone. 2. Interactive workshops: Quizzes, discussions, and hands-on activities kept participants engaged and active in practice. 3. Supportive trainers and volunteers: Clear communication and a friendly approach boosted the confidence of new contributors. 4. Community networking: Collaborations with local communities expanded the project’s reach and impact. 5. Safe and enjoyable learning environment: A welcoming atmosphere allowed participants to ask questions, experiment, and learn without fear of making mistakes.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
The Bhumika Wiki: The Wikibooks project generated significant outcomes, supported by comprehensive documentation and tracking tools. Below are the key links that capture the project’s story, impact, and evaluation: Project pages and dashboards. 1. The project page on Wikibooks is titled "Wikibuku: Berbagi Pengetahuan dan Tulisan." https://id.wikibooks.org/wiki/Wikibuku:Berbagi_Pengetahuan_dan_Tulisan
2. Outreach Dashboard (main): Outreach Dashboard City-based dashboards: Surabaya: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Jawa_Timur/Bhumika_Wiki_WikiBuku_Surabaya_(20_Juli_2025) Jember: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Jawa_Timur/Bhumika_Wiki_WikiBuku_Jember_(27_Juli_2025) Makassar: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Jawa_Timur/Bhumika_Wiki_WikiBuku_Makassar_(02_Agustus_2025) Banyuwangi: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Jawa_Timur/Bhumika_Wiki_WikiBuku_Banyuwangi_(10_Agustus_2025) Malang: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Jawa_Timur/Bhumika_Wiki_WikiBuku_Malang_(16_Agustus_2025) Lombok: https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Jawa_Timur/Bhumika_Wiki_WikiBuku_Lombok_(06_September_2025)
3. Project Outputs Examples of Wikibooks content: https://id.wikibooks.org/wiki/Kategori:Projek_Bhumika Illustrations and photos: https://commons.wikimedia.org/wiki/Category:Projek_Bhumika Event documentation: https://commons.wikimedia.org/wiki/Category:Dokumentasi_Wikilatih_Wikibuku Project icons: https://commons.wikimedia.org/wiki/Category:Icon_Projek_Bhumika
4. Participant registration and collaboration posters (Instagram Wikimedia Jawa Timur): Surabaya: https://www.instagram.com/p/DMHE0nCSoJS/ Jember: https://www.instagram.com/p/DMGp39YTXuq/ Makassar: https://www.instagram.com/p/DMeEexbyFsd/ Banyuwangi: https://www.instagram.com/p/DMnCYhryt9B/ Malang: https://www.instagram.com/p/DMzcbF6SH12/ Lombok: https://www.instagram.com/p/DNU2Ad8Syqa/
5. Event highlights (Instagram Wikijatim): Surabaya: https://www.instagram.com/p/DMUvvaRyxoR/ Jember: https://www.instagram.com/p/DMoV8LRzG9R/ Makasaar: https://www.instagram.com/p/DM6h7jRSWuV/ Banyuwangi: https://www.instagram.com/p/DNMwqCsSlPW/ Malang: https://www.instagram.com/p/DNhfIzlSRIJ/ Lombok: https://www.instagram.com/p/DOVDZY1EnwW/
6. Overall project recap: https://www.instagram.com/p/DOXgWpxkkzb/ 7. Evaluation and reflection: https://www.instagram.com/p/DOYC7bvEqr7/?img_index=1
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
The project also produced and utilized various resources to support implementation and training: Training Materials 1. Pre-Wikilatih materials: https://commons.wikimedia.org/wiki/File:Pra_WikiLatih_WikiBuku.pdf 2. Main workshop materials: https://commons.wikimedia.org/wiki/File:Materi_WikiLatih_WIkiBuku.pdf
Supporting Resources 1. Training slides, guides, and project icons used during workshops: https://commons.wikimedia.org/wiki/Category:Projek_Bhumika 2. Work processes documented through photos and social media.
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) | Agree - The program demonstrated that Wikibooks has strategic potential as an open educational resource in Indonesia, making it highly relevant to continue and expand in the future. |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: 1. How many new book titles and pages have been added to Indonesian Wikibooks after the implementation of Bhumika Wiki? 2. How many illustrations and media files related to Wikibooks have been uploaded to Wikimedia Commons? 3. What are the main challenges faced by contributors in writing on Wikibooks, collaborating on book creation, and integrating content from Wikimedia Commons?
During the implementation of the Bhumika Wiki: Wikibooks project, we reflected on three key learning questions: 1. How many new book titles and pages were added to Indonesian Wikibooks after the implementation of Bhumika Wiki? The project yielded 102 individual works and 17 collaborative pieces, which Indonesian Wikibooks published as new titles and chapters. These contributions enriched the diversity of topics, ranging from fiction and nonfiction to educational content. 2. How many illustrations and media files related to Wikibooks were uploaded to Wikimedia Commons? Contributors created and uploaded 121 illustrations and photos, along with 8 project icons, to Wikimedia Commons. These visual resources enhanced the content on Wikibooks and provided reusable media that could support other Wikimedia projects. 3. What were the primary obstacles contributors encountered when writing on Wikibooks, collaborating, and incorporating content from Wikimedia Commons?
We identified three major challenges: 1. Technical barriers: New contributors often found the Wikibooks editing interface and the Commons uploading process unfamiliar and difficult. In addition, there was a mismatch in the training rhythm. Trainers tended to deliver material too quickly, while beginners required slower, step-by-step explanations. This gap created difficulties, as trainers assumed participants were keeping up, while many participants felt left behind due to limited understanding of basic editing. 2. Collaborative writing: Some participants struggled to align writing styles and divide tasks within group projects, resulting in delays and incomplete collaborative works. 3. Sustaining engagement: While participants showed strong enthusiasm during the workshops, it did not always continue after the events ended. Follow-up and mentoring proved essential. With support from Wikimedia Indonesia and the Wikimedia Women community, online editing sessions for Wikibooks and WikiLatih Wikipedia were organized to support contributors. In addition, the Wikimedia East Java community planned to hold another photowalk in Banyuwangi to encourage continued contributions while also engaging contributors in East Java, Makassar, and Lombok.
Learning for the Future From these reflections, we learned that step-by-step guides that are simple and clear greatly help new contributors overcome technical barriers. Collaborative writing requires more structured role division and intensive facilitation to ensure better group outcomes. Continuous mentoring and follow-up activities are essential to maintain contributor motivation. Another key lesson is the importance of adapting training rhythms to participant needs, especially beginners, by delivering material at a more suitable pace. Moving forward, these insights will guide us to design more structured and beginner-friendly training modules, strengthen community-based mentoring systems, and ensure better integration between text and media contributions on Wikibooks and Wikimedia Commons. Furthermore, developing local trainers in each region is crucial. By having one or two local facilitators capable of training others on Wikibooks independently, the sustainability of the project can be better secured while minimizing potential gaps between individuals.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
Several unexpected situations occurred during the implementation of the project: 1. Participants showed greater enthusiasm than expected, with many producing more writings than the initial target. In Lombok, the number of participants even exceeded the planned capacity. In contrast, collaboration with local communities in Surabaya was more challenging, as the local reading-writing community did not respond to outreach. As a result, Surabaya and Makassar had the fewest local community groups actively involved in the project. 2. In Malang, one participant turned out to be a person with a disability who attended with her mother. She was able to actively participate, operate her laptop independently, follow instructions, and complete both individual and collaborative works successfully. This was an inspiring and humbling experience for us. Local Wikimedia volunteers managed her registration and invitations, so we were initially unaware of her background. We were concerned about providing proper support, but fortunately, everything went smoothly. This experience reminded us of the importance of ensuring that Wikimedia projects remain inclusive and accessible to all. 3. We also learned the importance of building a project team with shared values, mutual trust, and a collective orientation toward serving the wider community, regardless of their background or location. 4. Technical difficulties with internet connectivity arose in some cities, especially when using local community spaces as venues, even though these were provided as generous in-kind contributions. 5. On a positive note, several local communities offered spontaneous collaborations, which enriched the project. 6. However, some collaborative writing pieces remained unfinished due to coordination challenges and lack of sustained commitment among certain participants.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
We are sharing the outcomes and lessons learned from the project through multiple channels: 1. We utilized social media, specifically Wikimedia Jawa Timur's Instagram account, to connect with both Wikimedia communities and the wider public. 2. An article published on Diff: https://diff.wikimedia.org/2025/09/16/building-the-early-foundation-of-wikibooks-in-indonesia 3. An article published on Medium: https://medium.com/@t.astari/wikibooks-indonesia-cultivating-community-nurturing-inclusivity-fb7c70e49c12 4. Project documentation and training materials uploaded to Wikimedia Commons and linked via Meta-Wiki. 5. Whenever possible, we plan to present the results and lessons learned at community conferences such as WikiNusantara hosted by Wikimedia Indonesia and international gatherings like Wikimania 2026. Through these efforts, we aim to ensure that the experiences and insights gained from this project can inspire, guide, and support other communities interested in developing Wikibooks and collaborative learning initiatives.
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 72 | 106 | |
| Number of editors | 68 | 99 | |
| Number of organizers | 8 | 7 | The initial target for the number of organizers was 8, but only 7 were recorded during the implementation. This change occurred because one team member, originally responsible for design and finance, was hired as a full-time staff member at Wikimedia Indonesia. With this new status, they were no longer counted as projects, leaving the total number of organizers at 7. |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | |||
| Wikimedia Commons | 30 | 121 | 0 |
| Wikidata | |||
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | 60 | 102 | 0 |
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
36913827
11. Please state the total amount spent in US dollars. (required)
2300
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/1nFt8UtTQDz_7IpbrDGGhETXVSBJf9oXb/edit?usp=sharing&ouid=104956156331855042095&rtpof=true&sd=true
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
-
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
-
Review notes
[edit]Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A