Grants:Programs/Wikimedia Community Fund/Rapid Fund/Digitalizing Punjabi Manuscripts (Phase II) (ID: 22024557)

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Digitalizing Punjabi Manuscripts (Phase II)
proposed start date2023-02-05
proposed end date2023-07-31
grant start date2023-02-05T00:00:00Z
grant end date2024-05-31T00:00:00Z
budget (local currency)342000 INR
budget (USD)4702.39 USD
amount recommended (USD)3807
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
funding regionSA
decision fiscal year2022-23
applicant• Gaurav Jhammat
organization (if applicable)• Punjabi Wikimedians User Group

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Applicant Details[edit]

Please provide your main Wikimedia Username.

Gaurav Jhammat

Please provide the Usernames of people related to this proposal.

1. Gaurav Jhammat

2. Simar Singh (Non Wikimedian)
3. Nitesh Gill
4. Satdeep Gill
5. Gurbakhshish chand
6. Jagseer Singh Sidhu
7. Jagvir Kaur
8. Mulkh Singh

Punjabi Wikimedians User Group

Are you a member of any Wikimedia affiliate or group, including informal groups like Wiki Fan Clubs, emerging language communities, not recognized Wikimedia groups etc.? Please list them all.

Punjabi Wikimedians

Grant Proposal[edit]

M. Please state the title of your proposal. This will also be the Meta-Wiki page title.

Digitalizing Punjabi Manuscripts (Phase II)

Q. Indicate if it is a local, international, or regional proposal and if it involves several countries? (optional)


Q2. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

R. If you would like, please share any websites or social media accounts that your group or organization has.

1. What is the change that you are trying to bring about and why is this important.

Punjabi Culture and history are very rich in the context of medieval period literature but one of the biggest concerns is that there are very few initiatives to digitize and put it into public domain. Most of these texts are in public domain but these are out of public access because these are kept at some specific places which aren't in access of many people so this project is important not from the conservation view but also their educational and cultural value. This project can help a lot of researchers, readers and students to know Punjabi ancient and Medieval literature.

2. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

We have two approaches here basically. First one is we are doing some research about manuscripts which are available to us but not in the public domain. We are listing them and sorting them according to their importance and need to scan on a priority basis. Second one is we are scanning them and making them public into wikisource so that the wikisource community can make it more useful for the future research and other educational purposes. In these approaches, we think these types of initiatives encourage more to contribute on wikimedia as such kind of contribution is very different from traditional mode of contribution on wikimedia projects.

3. What are the activities you will be developing and delivering as part of these approaches or strategies?

We have done a research in which we have chosen 6 manuscripts to be scanned. One of our team member, Simar Singh is a independent historian and researcher. He is working on some projects which involve the preservation of heritage. He is helping Punjabi community to give us the names of some important manuscripts and their access so we can scan it. These manuscripts are placed at different places so we will do a number of visits. After scanning work, we will upload them to Wikimedia Commons and Wikisource.

  1. Field Visit : 13 Visits on 4 different locations
  2. Scanning of Manuscripts : 6 manuscripts which may include a round figure of 20,000 pages
  3. Uploading these manuscripts on Wikimedia Commons and encouraging the Punjabi Wikisource Community to work on it.
4. Are your activities part of a Wikimedia movement campaign or event? If so, please select the relevant campaign below. If so, please select all the relevant campaigns from the list below. If "other", please state which.

Not applicable

5. Do you have the team that is needed to implement this proposal?

1. Gaurav Jhammat : Project Coordinator (Paid) - - Gaurav Jhammat will coordinate and manage the project which will be held for six months. Coordination will include organizing field visits, managing team and its coordination, field visits documentation and report writing. Informing the community about project progress will be his responsibility. After completion of scanning task, he will engage the wikisource community to contribute. This work will be based on partial working hours which would be approx. 20 hours a month. For this coordination, he will get 20,000 per month for six months. He will be present at every field visits and will also do scanning work and train other wikimedians and community members for manuscript scanning.

2. Simar Singh : Researcher and Historian (Volunteer) - - Simar is a Sikh historian and Researcher. He is researching on Sikh History independently from a long time. He has listed some very old and rare manuscripts which needs to be scanned on the priority basis. He is helping Punjabi community to get access of these manuscripts. For this project, we are following his advisory and he has chosen 6 manuscripts which we will scan.
3. Nitesh Gill : Advisor (Volunteer) - - Nitesh Gill is very experienced and prolific Punjabi Wikimedian. She has been very active in Punjabi Wikimedians's activities and events. She is voluntarily participating in this project and She will help us in documentation and report writing.
4. Satdeep Gill  : Advisor (Volunteer) - - He is the Program Officer, GLAM & Culture at the Wikimedia Foundation and he is an experienced Punjabi Wikipedian and member of Punjabi Wikimedians User group. Right now, he is a member of project ongoing 'Wiki Rescues Manuscripts' in Indonesia.
5. Gurbakhshish chand : Community Volunteer Support - - He is very experienced Wikipedian and a permanent administrator of Punjabi Wikipedia. He is helping the team in proposal writing and He is willing to contribute voluntarily in the post-scanning work like report writing and documentation.
6. Jagseer Singh Sidhu : Community Volunteer Support - - He is willing to support the project team in field visits.
7. Jagvir Kaur : Community Volunteer Support - - She is willing to support the project team in field visits.
8. Mulkh Singh : Community Volunteer Support - - He is willing to support the project team in field visits.
6. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Language, Cultural background, ethnicity, religion, racial

6.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

This project has touched an issue which has led to new possibilities in our community. The manuscripts which we are going to scan under this project are very sacred and important to Punjabi language and culture. When they come into Punjabi domain, they will be helpful not only for Wikisource contributors and Wikipedia editors, but they will also be useful for Punjabi researchers who can use this content for further research. This prestigious heritage which needs to be documented for future.

7. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Education, Culture, heritage or GLAM

8. Will your work focus on involving participants from any underrepresented communities?

Linguistic / Language, Digital Access

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities?

We are focusing Punjabi Wikimedians who will use this scanned data on Wikisource, Wikipedia and Wikidata. This work will be done after the scanning work. Punjabi Community will edit (proofread and validate) this content on wikisource. This work will be done after the event. In the future, the Punjabi community will be enabled to reuse manuscripts for creating cultural content on other Wikimedia projects.

Currently, we are addressing the content gap. Contributions will be made by the existing Punjabi Wikisource community.

10. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants?

We will follow the Covid protocols and travel safely and have safe accommodation as possible as required. For the community engagement, there is as such no specific space but after scanning work completion, the community will support and engage in this project via wikisource. At the initial stage, being a coordinator, i will train other wiling team members for scanning process of manuscripts. This will give more equitable environment for participants.

11. Please tell us about how you have let your Wikimedia communities know about the planned activities and this proposal. Use this space to describe the processes you carried out to make the community more involved in planning this proposal. Please link the on-wiki community discussion(s) around the proposals.

We are informing the community through village pump and our online meetups. Here's are the suitable links :

Local Village pump post about informing community about previous manuscript project report :ਵਿਕੀਪੀਡੀਆ:ਸੱਥ#ਸਿਤੰਬਰ_ਮਹੀਨੇ_ਦੀ_ਮਹੀਨੇਵਾਰ_ਭਾਈਚਾਰਕ_ਮਿਲਣੀ_ਸੰਬੰਧੀ

You can see this project page and report here :

Local Village pump post about this proposal :ਵਿਕੀਪੀਡੀਆ:ਸੱਥ#ਹੱਥ_ਲਿਖਿਤ_ਖਰੜਿਆਂ_ਦੇ_ਸਕੈਨਿੰਗ_ਪ੍ਰਾਜੈਕਟ_ਬਾਰੇ ,ਵਿਕੀਸਰੋਤ:ਸੱਥ#ਹੱਥ_ਲਿਖਿਤ_ਖਰੜਿਆਂ_ਦੇ_ਸਕੈਨਿੰਗ_ਪ੍ਰਾਜੈਕਟ_ਬਾਰੇ

Google Meet Discussion with Community :

12. Are you aware of other Rapid Fund proposals in your local group, community, or region that are being submitted and that align with your proposed project?


If yes:

12.1 Did you explore the possibility of doing a joint proposal with other leaders in your group?
12.2 How will this joint proposal allow you to have better results?
13. Will you be working with other external, non-Wikimedia partners to implement this proposal? Required.


13.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

14. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of THREE options that most apply.

Identify Topics for Impact, Innovate in Free Knowledge

Learning, Sharing, and Evaluation[edit]

15. What do you hope to learn from your work in this fund proposal?

We have already done a pilot project regarding it in which we scanned 4 manuscripts about more than 2000 pages. In this project, we faced some difficulties and learn lessons from them. A manuscript scanning work is very different from scanning a normal book specially in that case when the particular manuscript has any kind of prestigious heritage, cultural and religious value. You have to keep guidelines in your mind while scanning to keep your work proper. Like in case of manuscript, we cant move manuscript as per our ease. We have to adjust our own scanner and light system as per manuscript is fixed at any particular place or angle. Pages are very soft and gentle and they also need to clean first by brush before scanning, So this kind of work need so much passion, time and hard work. These things we learned in our pilot project. We are just scaling it up.

16. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following spaces provided.
Main Open Metrics Data
Main Open Metrics Description Target
content by scanning Our main work and focus is scanning the 6 manuscripts about 20,000 pages. Content Enrichment will be through scanned manuscripts in form of books on Commons. These 6 manuscripts will bring approx. 20 thousands pages. 6
Participants Participants who will go on visits and will contribute in scanning work, post-scanning work, documentation or report writing part. 8
17. Core quantitative metrics.
Core Metrics Summary
Core metrics Description Target
Number of participants
Number of editors
Number of organizers
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikimedia Commons We will upload 6 manuscripts on Wikipedia Commons. These 6 manuscripts will be of total 19,900 pages. 6
17.1 If for some reason your proposal will not measure these core metrics please provide an explanation.

18. What tools would you use to measure each metric selected? Please refer to the guide for a list of tools. You can also write that you are not sure and need support.

These are basic quantitative metrics and can be easily measured upon the completion of the project.

Financial Proposal[edit]

19. & 19.1 What is the amount you are requesting from Wikimedia Foundation? Please provide this amount in your local currency.

342000 INR

19.2 What is this amount in US Currency (to the best of your knowledge)?

4702.39 USD

20. Please upload your budget for this proposal or indicate the link to it.

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.


Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).