Grants:Programs/Wikimedia Community Fund/Rapid Fund/Etno Digital Jember-Bondowoso:Open Cultural Heritage for Education (ID: 23722461)
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Applicant Details
[edit]- Main Wikimedia username. (required)
Astari28
- Organization
N/A
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
N/A
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Etno Digital Jember-Bondowoso: Open Cultural Heritage for Education
- 2. and 3. Proposed start and end dates for the proposal.
2026-04-04 - 2026-07-31
- 4. Where will this proposal be implemented? (required)
Indonesia
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Not applicable
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
High-quality, openly licensed media on the cultural heritage of Jember and Bondowoso—including culinary traditions, dances, batik, museums, and local tourist sites—are difficult to access. Many images, videos, and audio files available online are incompatible with academic use, lack proper attribution, or contain inaccurate information. Local students and volunteers often want to contribute to documenting cultural heritage but do not know where to start or how to share their work in a structured, publicly accessible way. This project aims to create a verified, openly licensed repository of local cultural content on Wikimedia Commons, making it available for teaching, research, public education, and use by the Wikimedia community in articles, Wikibooks, or community social media. Students and volunteers will be trained to create content on Wikibooks, adapt existing papers or educational materials, or produce original stories as open educational resources. Documentation efforts will focus on Jember and Bondowoso, Jawa Timur with support from history lecturers, local literature experts, and history students. Training workshops will be open to students and educators, and online mentorship will ensure contributions are accurate, properly licensed, and suitable for research, education, and community use. In this way, the project strengthens the use of local cultural heritage as a living educational tool, enhances digital literacy, ensures sustainable documentation, and expands Wikimedia community engagement.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
Planned Activities: 1. Cultural Documentation in Jember and Bondowoso The project will document local cultural heritage in Jember and Bondowoso, including cuisine, traditional dances, batik, museums, and local tourist sites, through photographs, videos, and audio recordings. These documentation activities will produce media files that will be uploaded to Wikimedia Commons under open and verified licenses. History lecturers and local literature experts will act as mentors and advisors, supporting students and volunteers to ensure cultural accuracy, proper context, and correct licensing. Contributions to Wikimedia Commons will mainly come from these documentation activities.
2. Wikibooks Workshops for Students and Educators Workshops will focus on introducing participants to writing and improving content on Wikibooks as open educational resources. Participants will learn how to structure book chapters, adapt existing academic papers or teaching materials, and create original educational texts. In relation to Wikimedia Commons, the workshops will introduce how to search for, select, and correctly embed existing Wikimedia Commons media into Wikibooks, including proper attribution and licensing awareness. The workshops will not require participants to upload new media files to Wikimedia Commons, allowing the sessions to remain focused, practical, and achievable within the available time.
3. Online Mentoring and Follow-up Support After the workshops and documentation activities, participants will receive online mentoring to support the completion and improvement of their Wikibooks contributions and to ensure that embedded Wikimedia Commons media are used correctly and ethically. Follow-up support will encourage continued engagement, help integrate Commons media into educational content, and support the reuse of produced materials for teaching, research, and Wikimedia community activities.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
The project team consists of one Project Manager, two project staff members, and supporting volunteers. Astari28 (Project Manager) Responsible for overseeing the entire project and serves as the primary point of contact. Her responsibilities include project planning, schedule coordination, financial management, and the development of training materials. She also leads and facilitates training sessions during workshops. She is an educator and book editor and holds a Creative Commons Certified Educator credential. She has previously managed Wikimedia-related grants, including WikiMelayu, Wikibooks initiatives, and the Creative Commons Alumni Grant, and has experience coordinating education- and research-based Wikimedia activities.
Cahaya24 (Project Assistant and Finance Staff) Responsible for managing registration data, supporting participant training during workshops, and handling financial administration. She also assists in monitoring and evaluating participant engagement across activities. She is a lecturer and volunteer with experience in Creative Commons dissemination activities and has participated in Wikimedia training programs, including Wikipedia workshops and Wikimedia Commons meetups organized by Wikimedia Indonesia.
Herreads (Outreach Support and Design) Supports outreach activities, assists as a trainer during workshops, contributes well-designed documentation to Wikimedia Commons, and ensures the accuracy and proper licensing of uploaded materials.
Supporting Volunteers History Lecturer and History Student – Documentation Verification (Non-staff Volunteers) A history lecturer and one history student support the project by verifying and validating cultural materials (photos, videos, and audio) collected from Jember and Bondowoso to ensure cultural accuracy and historical reliability. Three Undergraduate Students – Documentation Assistants (Non-staff Volunteers) Three undergraduate students support documentation activities by assisting with the collection, organization, and preparation of media content during field documentation.
Regional Volunteers (Non-staff Volunteers) Volunteers are based in Jember, Banyuwangi, Bondowoso, and Pamekasan, with two volunteers in each location. They have prior experience contributing to Wikimedia projects and support workshop implementation by assisting participants, coordinating local logistics, and providing mentoring during training activities.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
The documented cultural materials from Jember and Bondowoso will be reused across Wikimedia projects, community outreach channels, academic research, and the development of open educational resources, ensuring broad public and educational impact.
The target participants of the training activities are undergraduate students, pre-service teachers, and educators from universities in the project areas, including Universitas Jember, Universitas Bondowoso, Universitas Bakti Indonesia, Muhammadiyah University of Jember, and other higher education institutions in the target cities. Participants from various academic backgrounds who are interested in open knowledge, education, and cultural documentation are welcome to join. Before the activities, participants will be engaged through coordination with lecturers, open calls shared via university networks and social media, and direct invitations to students and educators interested in Wikimedia projects.
During the activities, engagement will focus on hands-on workshops centered on writing, improving, and adapting content for Wikibooks, as well as learning how to select, attribute, and integrate media from Wikimedia Commons into Wikibooks pages. All workshops will be scheduled on weekends to avoid disrupting academic activities. Although hosted on university campuses, the workshops will remain open to the public.
After the activities, follow-up will be conducted through online mentoring and communication channels to support sustained participation. Participants will be encouraged to continue improving Wikibooks content, collaborate on book development, and reuse Wikimedia Commons materials for teaching, learning, research, and community outreach, fostering long-term engagement with the Wikimedia movement.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
The idea for this project has been discussed with several academic colleagues from various universities to gather input and ensure alignment with educational and research needs, particularly in social sciences and teacher education. These discussions identified a critical problem: educators and researchers often lack access to culturally accurate, well-contextualized, and openly licensed visual documentation that can be reliably used for teaching, learning, and academic research. Existing cultural media found online are frequently unverified, incorrectly attributed, or unsuitable for academic use, limiting their value in educational and research contexts. A similar proposal was previously submitted to Wikimedia Indonesia under a cultural grant but was not approved due to limited quotas and thematic constraints. This revised proposal addresses the identified gap by expanding the documentation scope to Jember and Bondowoso and strengthening its educational impact through structured cultural documentation and four Wikibooks training sessions. The project positions verified cultural documentation as essential educational infrastructure that supports evidence-based teaching, social research, and the development of open educational resources. The updated proposal will be communicated to Wikimedia Indonesia via email to seek support and ensure continued collaboration with relevant stakeholders.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Geography
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Education
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Geographic
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Innovate in Free Knowledge
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
1. How much verified and openly licensed cultural media from Jember and Bondowoso can be produced through this project? 2. How effective is Wikibooks-focused training in enabling students and educators to create sustainable open educational resources? 3. What challenges and support needs affect participants’ continued engagement with Wikimedia Commons and Wikibooks after the workshops?
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 76 | The project involves 76 individuals in total, comprising 60 participants/editors and 16 organizers and supporting staff, based on a realistic attendance rate from 80 registrants across four locations. |
| Number of editors | 60 | The figure represents approximately 75% of the expected 80 participants, accounting for non-attendance and varying levels of engagement. It reflects participants who are expected to make at least one meaningful Wikimedia contribution. |
| Number of organizers | 16 | The organizers include core project staff, academic advisors for documentation verification, student documentation assistants, and local volunteers supporting workshops and coordination in four locations. |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | |
| Wikimedia Commons | 300 |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | 50 |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
The project targets the upload of 300 verified and openly licensed media files from Jember and Bondowoso, ensuring each file is accurate, culturally appropriate, and properly licensed. While this number may seem modest, the focus is on the quality and long-term usability of the media for Wikimedia projects, education, research, and community use rather than on quantity alone. For Wikibooks, the target refers to pages or chapters that are newly created or substantially improved through both individual and collaborative contributions, supporting sustainable open educational resources.
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
To measure the outcomes of the project, we will use Wikimedia Commons category tracking to assess the quantity and impact of verified, openly licensed cultural media from Jember and Bondowoso, including the use of GLAMorgan and MVC to monitor media utilization; the Outreach Dashboard to evaluate the effectiveness of Wikibooks-focused training in enabling students and educators to create sustainable open educational resources; and participant reflections via Google Forms to identify key challenges and support needs for continued engagement with Wikibooks.
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
80000000 IDR
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
5000 USD
- By submitting your proposal/funding request you confirm that you have read and agree to the Application Privacy Statement, WMF Friendly Space Policy, and the Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).