Grants:Programs/Wikimedia Community Fund/Rapid Fund/Lunch and Learn for Cultural Heritage Organizations in the Bay Area (ID: 23553298)
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Applicant Details
[edit]- Main Wikimedia username. (required)
todd_mayberry
- Organization
San Francisco Historical Society
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
N/A
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Lunch and Learn for Cultural Heritage Organizations in the Bay Area
- 2. and 3. Proposed start and end dates for the proposal.
2025-11-18 - 2025-11-18
- 4. Where will this proposal be implemented? (required)
United States of America
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Other (please specify) GLAM wiki
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
The Bay Area is home to a dense network of historical societies, cultural organizations and museums, including the San Francisco Historical Society (SFHS), the Chinese Historical Society of America, Presidio Historical Association, San Francisco Heritage and many more. These organizations do not have active Wikimedia projects or partnerships, despite producing many resources that could be useful to improve pages and documents covering local and regional history. In fact, many of them do not have a correct Wikidata item or up-to-date Wikipedia page.
The main barrier for us and other cultural organizations to participate is a lack of understanding of ways to engage with Wikimedia projects. For instance, while discussing with local Wikipedians who have offered to volunteer for this event, we learned about the existence and uses of Wikidata and Wikicmedia Commons. There are also differences in cultures: the collaborative authorship model of Wikipedia is very different from our existing practices where all authors are credited through a byline. These are issues the GLAM (galleries, libraries, archives and museums) wiki initiatives aim to address.
We have identified a need to offer training to key workers in local GLAM organizations who want to leverage and participate in Wikimedia projects, but do not know how. From our discussions with local Wikimedians, we know that some well-identified ways for GLAMs to engage is contributing to Wikimedia Commons and identifying sources that can be used by editors to address knowledge gaps on Wikipedia. We have also discussed interested developing community engagement projects (such as in situ interventions drawing on Wiki resources, integrating Wikimedia projects content, or content editing, in existing historical tours, editathons, interactive tools or games based on Wikidata, etc).
We are thus starting a lunch and learn series to help Bay Area GLAM organizations engage with Wikimedia projects and develop an open knowledge plan. We are building on existing resources, such as https://www.glamelab.org/products/image-and-metadata-handbook-for-wikimedia-commons/ and https://commons.wikimedia.org/wiki/File:Wikipedia_Workbook_for_Cultural_Institutions_2024.pdf. We have also secured the help of five local Wikimedians for this initiative, coordinated by @Elena.laps, @e_mln_e and @ElanHR.
This funding request will cover food and drinks for the 50 planned attendees and organizers. This will include 40 attendees from local GLAM organizations, five SFHS employees, and five Wikimedians.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
We are organizing a launch event for our lunch and learn series. We will be hosting the lunch at our offices, the San Francisco Historical Society, at 608 Commercial St, San Francisco, CA 94111.
Prior to the event, the Wikimedians partners will survey how participating GLAM organizations are already present on Wikimedia projects (Wikipedia page, Wikidata items) and start mapping knowledge gaps on relevant topic. During the launch event, the Wikimedians will first present Wikipedia and its sister projects, core rules and case studies of how GLAM organizations have been involved in Wikimedia project. They will then present the results of their survey and work with small groups of attendees in identifying how they can get involved in, and make better use of, Wikimedia projects, using the GLAM workbook listed before. They will also collect suggestions for the topics of future lunch and learn events.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
SFHS staff and Bay Area Wikipedians
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
In addition to the SF Historical Society, local GLAM organizations we have invited include: Tenderloin Museum, GLBT Historical Society, Japanese Cultural and Community Center of Northern California, SOMA Pilipinas, San Francisco Public Library, San Francisco African American Historical & Cultural Society, the Chinese Historical Society of America, Presidio Historical Association, San Francisco Heritage and more. We have connections in all of these organizations, and have a shared interest in enhancing the visibility of our work and collections, preserve historical knowledge, show its richness and diversity, as well as learn from Wikimedians new digital tools and strategies.
We are aiming for 40 attendees from these organizations, in addition to the five staff from the SF Historical society.
We will collect email addresses from all attendees who wish to remain involved and connected. This mailing list will allow to share invites to future lunch and learn events, communicate about other Wikimedia events happening around the Bay, and seek help from Wikimedians and each other. Attendees will also be invite to the general bay area Wikimedia mailing list.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
We have been in discussion with local Wikimedians since January 2025. We have discussed our needs and that of our partners over meetings and emails. We have been working in collaborations with Bay Area GLAM organizations for many years which has informed the design of this event and its contents. We have already secured their participation to the launch event.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Cultural background, ethnicity, religion, racial
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Culture, heritage or GLAM
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Not applicable
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Identify Topics for Impact
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
Learn more about how Bay Area Wikipedians can assist cultural heritage organizations based in the Bay Area.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 40 | |
| Number of editors | 5 | |
| Number of organizers | 10 |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | 20 |
| Wikimedia Commons | |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
This event is not an editathon, but we expect it to mainly result in contributions to Wikipedia, Wikimedia Commons and Wikidata, which aligns with previous GLAM case studies. We expect the indirect impact to be much larger.
- 19. Do you have any other project targets in numbers (metrics)? (optional)
Yes
| Main Open Metrics | Description | Target |
|---|---|---|
| Will participate in later lunch and learn events | n/a | 25 |
| Will join the mailing lists | n/a | 30 |
| Will complete task 2 and 3 of the GLAM workbook | n/a | 40 |
| Will create an account | n/a | 25 |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
All participants will be invited to complete the GLAM workbook tasks on site, and will document the result. We will be collecting email address or counting new mailing lists sign-up. Attendance to future events will be monitored through the sign-up tool. Accounts will be created by Wikimedians volunteers who have event permission and counted.
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
740.13 USD
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
740.13 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).