Grants:Programs/Wikimedia Community Fund/Rapid Fund/Refugee Visual Voices:Media Creation & Upload Initiative. (ID: 23366824)
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Applicant Details
[edit]- Main Wikimedia username. (required)
Eawisdom
- Organization
N/A
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
I'm a staff member or contractor in a Wikimedia Affiliate, group, or allied organization.
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
i am a member of Wikimedia user group south Sudan and a member of the core team i also work for Reliable Refugee Storytellers Association as the strategic program manager and a recipient of the open culture ,creative commons activity grant 2025.
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Refugee Visual Voices: Media Creation & Upload Initiative.
- 2. and 3. Proposed start and end dates for the proposal.
2025-08-12 - 2025-11-18
- 4. Where will this proposal be implemented? (required)
Uganda
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
VisibleWikiWomen
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
Lack of Representation & Digital Gap The Bidi bidi Refugee Settlement, home to over 200,000 refugees, has very few freely available media pieces showcasing its lively culture, the leadership roles of women and activities for youth. Global platforms like Wikipedia and Wikimedia Commons miss out on stories and visuals from Bidi bidi leading to a skewed view of refugee communities. Women and girls in refugee settings often deal with obstacles when it comes to digital skills. With limited access to tech and training, their stories and daily lives don't get the attention they deserve online. While young people and men have a bit more access to mobile devices, many lack the training to create and share content with free licenses. This leads to a lack of information about their lives and creativity.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
Project Plan (Aug–Nov 2025)
Phase 1: Planning & Mobilization (Aug 1–15)
- Get agreements signed with community leaders, RRSA, and the Wahida ICT Hub.
- Bring on board 100 participants (70 women/girls, 30 youth/men).
- Run a survey to assess digital media skills.
Phase 2: Core Workshops (Aug 16–Sep 30)
- Free sessions on Licensing & Wikimedia Basics (2 total).
- Workshops on Photography & Visual Storytelling (4 total).
- Audio Recording & Editing sessions (3 total).
- Video Production & Editing sessions (4 total).
- Training on Metadata & Upload Procedures (3 total).
Phase 3: Field Assignments & Uploads (Oct 1–31)
- Portrait Series Assignment: 10 photos + descriptions.
- Audio Interviews: 5 short recordings.
- Short Video: 3–5 minute documentary in mixed teams.
- Photo Essay: 5 images + 100–150 word article.
- Host two “Upload Days” at the ICT Hub for tagging and uploading; mentors will check the quality.
Phase 4: Community Showcases & Outreach (Sep 15, Oct 15, Nov 1)
- Display participant work with photos, audio stations and video screenings.
- Feature three radio segments focused on women's stories.
- Publish six short blog posts (Aug–Oct) sharing participant experiences.
Phase 5: Monitoring & Sustainability (Aug 1–Nov 15)
- Conduct a Baseline Survey (Aug 1–15) and Endline (Oct 31).
- Track key metrics: completion of workshops, over 500 uploads, gender balance and attendance at events.
- Run a 1-week Trainer Bootcamp (mid-Oct) to prepare 10 participants to become future facilitators.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
Project Manager Name: peter Stephen Role: Project Manager Wikimedia Username: Ea wisdom Wikimedia Group: Wikimedia South Sudan User Group
Responsibilities: Overall coordination, stakeholder liaison and reporting. Ensuring alignment with Wikimedia policies and Meta-Wiki publication requirements.
Finance & Admin Officer Name: Asiki Ronalio Role: Finance & Admin Officer Wikimedia Username: Asiki Ronalio Wikimedia Group: Wikimedia South Sudan User Group
Responsibilities: Manage project budget, procurement and stipend disbursement. Maintain financial records and produce monthly financial statements. Ensure all purchases comply with grant guidelines.
Gender & Community Liaison Name: Maneno Vivian Juma Role: Gender & Community Liaison Wikimedia Username: Maneno Vivian Wikimedia Group: Wikimedia South Sudan user group Status: Volunteer Responsibilities: Mobilize women groups and ensure 70% female participation. Organize gender sensitive learning spaces e.g., female only workshop breakout sessions. Serve as point person for community feedback, safeguarding and cultural protocols.
Name: Yesua Aliki Uriah Role: Training Coordinator Wikimedia Username: Yesua Aliki Uriah Wikimedia Group: Wikimedia South Sudan user group Status: Core team member Wikimedia south Susan User group
Responsibilities: Develop and deliver the workshop curriculum (photography, audio, video, free-licensing). Recruit and supervise additional trainers when necessary. Coordinate with mentors to track participant progress.
Senior Media Mentor Lomora Ronald Lomora Wikimedia Username: Romeo Ronald Wikimedia Group: Wikimedia commuity user group South Sudan Status: Team lead Primary Role: Mentor photography assignments; review image quality and metadata.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
Target Participants & Community
Location: Bidi bidi Refugee Settlement (Zones 1) We'll have 100 participants, 70 women and girls (ages 15–40) and 30 youth and men (ages 15–35). We want folks who can read a bit in English or Juba Arabic and have an interest in digital storytelling.
Pre-Activity Engagement
We'll talk about the project goals at local gatherings, using simple visuals and flyers in Juba Arabic and English. We'll hand out application forms through women’s groups, youth clubs and the ICT Hub. We'll choose participants based on their interest, commitment and gender balance. A quick in-person questionnaire to check on their digital skills and storytelling experience.
During-Activity Engagement
Workshops (Aug 16–Sep 30):Five training modules on Free licensing, Photography, Audio, Video and Metadata & Upload. Hands-on practice with different groups, including female co-facilitators. Weekly “Media Clinics” for feedback on their drafts. Field Assignments & Uploads (Oct 1–31):Four short assignments like portrait photos, audio interviews, team videos and photo essays with clear guidelines and deadlines. Two “Upload Days” at the ICT Hub for tagging and uploads with mentor support to ensure quality. Communication & Support: A WhatsApp group for keeping everyone in the loop and solving issues.
Post-Activity Follow-Up
Endline Survey & Debrief (Oct 31–Nov 15):We'll assess skill improvements, total uploads and get feedback. We'll host a final event to showcase the best work and gather participant stories. We'll set up monthly meetups at Reliable Refugee Storytellers Association for ongoing uploads and learning from each other.
Trainer Bootcamp Graduates: We’ll recognize 10 participants trained as future facilitators to help lead future Wikimedia projects in the refugee framework.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
we conducted a survey to understand the impact of wiki for refugees conducted in 2024 by Wikimedia community user group in partnership with Reliable Refugee Storytellers Association, Platform Africa and open knowledge south Sudan in bidi bidi refugee settlements with the aim of training refugees to become co-creators of the content they are consuming and also active contributors of open knowledge contents in the online encyclopedia like Wikipedia. the community appreciates the initiative and applaud the team for inclusion of the refugees especially women hence the need to initiate refugee visual voices to empower the women and become active contributors on open knowledge programmes.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Cultural background, ethnicity, religion, racial
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Culture, heritage or GLAM
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Gender Identity
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Ensure Equity in Decision-making
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
Skill Building & Confidence. we hope to the participants to get better at using digital media and feel more confident. We hope to look at their self-assessments before and after the program and ask mentors about their skills in photography, audio, video and licensing. How many media files did the participants create and how good were they according to Wikimedia standards?. We shall count the uploads (aiming for at least 500), checked how many passed quality checks and looked at peer review ratings. Gender & Demographic Inclusion we hope to know, did women and girls (70%) and youth and men (30%) participate fairly? To check this we shall calculate the percentage of active contributors by gender and age, saw how many uploads each group made and looked at their retention rates. Long-Term Impact for Participants. we hope to know, whether participants used their new skills for making money or advocacy? To measure this: We shall need to conduct follow up interviews 3 to 6 months later to see if they had taken on freelance work, initiated community storytelling projects, or made more contributions to Wikimedia.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 100 | |
| Number of editors | 100 | |
| Number of organizers | 5 |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | |
| Wikimedia Commons | 500 |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
N/A
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
create project dashboard to track participants contribution and we shall need support with other viable tools to ensure smooth running of the project.
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
15447803 UGX
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
4220 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).