Grants:Programs/Wikimedia Community Fund/Rapid Fund/Rites and Rituals (ID: 23642303)
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Applicant Details
[edit]- Main Wikimedia username. (required)
ola.mahadi
- Organization
N/A
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
N/A
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Rites and Rituals
- 2. and 3. Proposed start and end dates for the proposal.
2026-03-01 - 2026-05-31
- 4. Where will this proposal be implemented? (required)
Sudan
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Wiki Loves Africa
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
This year contest theme is under the theme “ Rites and Rituals ”, and through it, we as a wikimedia user group are trying to document through photos, videos and Audios the different Rites and Rituals of Sudan.the food from its origin and the people behind our meals in our local community. Due to the wide spectrum of the rites and rituals theme, we chose to include the documentation of: Traditional and folklore speech and songs (Anthems): Traditional everyday objects Traditional adults and kids games and objects Traditional handmade crafts (for e.g, weaving – ghee production – traditional medicine and food preparation …etc) The fundamental challenge we are tackling though this project activities is contributing in filling the critical lack of visual and multimedia content about Sudan's diverse cultural heritage on Wikimedia Commons. This challenge is now compounded by the current conflict, which places our heritage at risk of physical destruction or permanent inaccessibility due to community displacement. The change we are striving to bring is the digital rescue and preservation of Sudanese heritage by mobilizing a resilient, decentralized community of multimedia creators.
The project activities will focus on reaching out Sudanese photographers as this opportunity will encourage them to show their creativity in documenting and reflecting Sudanese culture to the global community. The contest entries reflecting part of the content about Sudan will motivate more Sudanese Photographers to join the community of Sudan Wikimedia.
The fundamental challenge we are tackling is the critical lack of visual and multimedia content about Sudan's diverse cultural heritage on Wikimedia Commons. This challenge is now compounded by the current conflict, which places our heritage at risk of physical destruction or permanent inaccessibility due to community displacement. The change we are striving to bring is the digital rescue and preservation of Sudanese heritage by mobilizing a resilient, decentralized community of multimedia creators The project activities will focus on reaching out Sudanese photographers as this opportunity will encourage them to show their creativity in documenting and reflecting Sudanese culture to the global community. The experience of contributing to enrich the content about Sudan will motivate more Sudanese Photographers to join the community of Sudan Wikimedia. This year contest theme is under the theme “ Rites and Rituals ”, and through it, we as a wikimedia user group are trying to document through photos, videos and Audios the different Rites and Rituals of Sudan.the food from its origin and the people behind our meals in our local community. Due to the wide spectrum of the rites and rituals theme, we chose to include the documentation of: Traditional and folklore speech and songs (Anthems): Traditional everyday objects Traditional adults and kids games and objects Traditional handmade crafts (for e.g, weaving – ghee production – traditional medicine and food preparation …etc)
The above-mentioned examples may be approached through outreach workshops, meetings, and upload sessions to the targeted community (professional and non-professional contributors) regarding the specified theme and also to motivate them to share their content. The required output will be photographs, videos and audios. Training packages for community photographers and discussion sessions with professionals working on cultural and heritage institutes and initiatives.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
The activities of the contest will be a hybrid of online and in-person activities to ensure the maximum participation from the Sudanese inside the country and the diaspora. The activities will take place in-person among the Sudanese wikimedia members in Port-Sudan Red Sea state, Kosti city the white Nile state, and Nyala city the south Darfur state in Sudan.
Part of the activities will be held in online sessions. Due to the current situation we will try to build new partnerships with National Non governmental and voluntary associations to help us facilitate renting a place for the community in person activities.
The in-persons activities in Sudan will be:
3 Training workshop (10 newcomers each)
3 Upload sessions
3 Edit-a-thons (enhancing descriptions and categories of the photos)
3 Photowalks
Details of the activities
Workshop: this a one day event in which the participants with the help of the main facilitator will improve their understanding of Wiki Commons and the basics of taking an accepted picture within the theme of the contest.
Office hours
Upload sessions
Edit-a-thon
Photo walk: A group of the participants and the walk coordinator will meet in the city to take random pictures that will help them reflect the theme of the contest within their community.
Video Editing training and uploading season: The Training of the video will enable the community to have more contribution especially in the classification of video and audio . In the upload session the participant will gain the basic skills to link between the photos and wikipedia articles.
The online activities:
Approximately 20 photographers and community members will participate in 4 virtual events that will be held over several weeks to maximize online engagement and flexibility:
1 Launching event
3 Virtual Orientation Sessions (1 Day session )
2 Virtual Media Documentation Guidance (Discussion sessions experts working in Cultural and heritage Documentation )
3 Multimedia training Package (Basic photography, Montage and Voice over)
4 Office hours
The event organizing team of the community will take manage implementing the contest activities as facilitators and mentors. Documentation and follow-up will be through the event registration tool, and social media applications (Whatsapp group and Telegram Channel) to enable continuous support for participants.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
Project coordination team Ola Mahadi (Ola.mahadi) Project Coordinator Hassan Osman (Hassan Hassoon) Media Coordinator Mojtaba Abdelbagi (Mojaba Abdelbagi) Technical Coordinator Amro Taj Elsir (عمرو 87) Training Coordinator
The organizing team will include new events organizing team (new leaders) following the new adapted structure of the community close coordination will be under the supervision of community general coordinator.
These team members developed the current grant proposal based on the lesson learned from the previous contest editions.
Ola is the WLA 2025 Arabic ambassador, and has helped in online training in Wikimedia Commons.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
Target participants are Sudanese photographers who have professional and non-professional members plus the newcomers.
The Community has more than 80 registered members with around 30 active accounts within the last year 2024-2025. 40% have a good experience with Wikimedia commons.
Commons’ event page will be created for the activity to follow-up on the edits regarding the campaign
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
The idea of community participation in the Wiki Loves Africa 2026 was discussed with members, through the communication channels (Sudan Community Whatsapp Group), monthly community meeting. The team held several sessions to develop the grant proposal.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Cultural background, ethnicity, religion, racial
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Culture, heritage or GLAM
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Ethnic/racial/religious or cultural background
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Increase the Sustainability of Our Movement
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
This project will help the Sudan Wikimedia community to contribute in documenting and conserving Sudan’s cultural heritage and facilitate in sharing it to the younger generation through digitalizing the documentation in the form of photos and videos.
Through this project we will be able to build collaboration with entities that are interested in documenting the cultural heritage.
Through this contest the gap in the content will be enhanced and the need for more cooperation among key actors will be highlighted through discussion sessions as part of the project activities. We are trying through this project to touch on the 2030 recommendation of Topics of Impact and ensure that this project will work in cooperation with efforts with people whom already working on this gap and make sure that the content generated in this contest is well oriented.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 150 | Targeted participants are total of 150 participants
20 person for the launching online The Discussion Sessions will include numbers of experts in the majors of documenting cultural heritage (20). And 30 for training and contest participation. 15 participants will benefit from advance training in content editing ( photos, videos and audio) 120 new commers , 30 retuirning particpants |
| Number of editors | 30 | |
| Number of organizers | 39 | We are mainly working with the existing community members the project will give more members a chance to work closely in coordination the events and promoting the content development process, Each event will have at least 2 organizing team form the second line community mangers as per the community new structure this will be Event Organizing team members. This will be managed by the project team 4 people in coordination with the community team leader.
|
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | |
| Wikimedia Commons | |
| Wikidata | |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
N/A
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
Event Orgnizing tool and the Wikimedia Dashboard Tool.
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
2753790 SDG
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
4605 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).