Grants:Programs/Wikimedia Community Fund/Rapid Fund/Sarkarapraja:Menelusuri Jejak Industri Gula di Yogyakarta (ID: 23478660)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
During the implementation of the Sarkarapraja project, our team conducted a series of activities to document and share the industrial heritage of the former sugar industry across the Special Region of Yogyakarta through Wikimedia platforms.
The project began with preliminary research and mapping to identify the locations of former sugar factories and related structures such as warehouses, workers’ housing, and transportation facilities. We then conducted field documentation across multiple sites, capturing the architectural remains and environmental context of these industrial heritage locations.
As a result, we successfully produced and uploaded 1,929 media files (including newly taken photographs and improved re-uploads) to Wikimedia Commons, organized into 174 subcategories under the project category Category:Sarkarapraja Project (https://commons.wikimedia.org/wiki/Category:Sarkarapraja_Project). In addition, we created or improved 175 Wikidata entries (https://meta.wikimedia.org/wiki/Sarkarapraja/Wikidata) containing coordinates, descriptions, and heritage classifications, and developed 39 new articles in Indonesian Wikipedia (https://meta.wikimedia.org/wiki/Sarkarapraja/Artikel) that present historical and cultural information about the sugar industry’s legacy in Yogyakarta.
To strengthen community engagement, we also organized a workshop involving 36 participants from diverse backgrounds, such as students, cultural heritage enthusiasts, and Wikimedia volunteers which focused on Wikimedia Commons, Wikidata, and Wikipedia editing skills related to industrial heritage documentation.
The most effective approaches that supported these achievements were:
- Collaborative and interdisciplinary teamwork, combining historical research, photography, and Wikimedia editing to produce well-integrated outputs.
- Active engagement with local communities and heritage observers, which helped facilitate site access and enriched our understanding of each location.
- Structured documentation workflow, moving systematically from mapping → field documentation → metadata processing → uploading to Wikimedia platforms.
Overall, the Sarkarapraja project not only succeeded in visually and digitally documenting Yogyakarta’s sugar industry heritage but also helped raise public awareness about the importance of preserving industrial history as part of Indonesia’s broader cultural identity.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
Links
- Project page: https://meta.wikimedia.org/wiki/Sarkarapraja
- Wikimedia Commons: https://commons.wikimedia.org/wiki/Category:Sarkarapraja_Project
- Wikipedia: https://meta.wikimedia.org/wiki/Sarkarapraja/Articles
- Wikidata: https://meta.wikimedia.org/wiki/Sarkarapraja/Wikidata
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
Links
- Presentation Materials: https://meta.wikimedia.org/wiki/Sarkarapraja/Articles#Presentation_Materials
- Activities Documentation: https://meta.wikimedia.org/wiki/Sarkarapraja/Schedule
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: Melalui proyek ini, kami bertujuan untuk memahami secara mendalam tingkat kesadaran masyarakat, khususnya yang berada di wilayah eks-karesidenan Yogyakarta, terkait lisensi dan hak cipta, sehingga diharapkan mereka tidak lagi mengunduh gambar dari internet secara sembarangan pada masa mendatang. Selain itu, kegiatan ini juga bertujuan untuk mengidentifikasi tingkat keterampilan masyarakat dalam menyunting di Wikipedia bahasa Indonesia dan Wikidata.
In our proposal, we aimed to learn about the public’s awareness of copyright and free licenses, as well as their skills in editing Wikimedia projects. Through the workshops implemented in this project, we discovered that most participants had limited understanding of copyright and open licenses before joining. After receiving explanations and practical sessions, many became more aware of the importance of using properly licensed images and avoiding random downloads from the internet.
During the workshops, we also found that bringing together people from diverse institutional and disciplinary backgrounds created an enriching learning environment. Some participants who were already familiar with licensing issues contributed valuable insights during discussions, turning the sessions into collaborative exchanges rather than one-way lectures.
The partnership with Padepokan ASA and Kalingga (Graduate Linguistics Student Association of Universitas Gadjah Mada) helped us organize and host the event effectively. Meanwhile, media partners such as Babad.ID and Warawara.ID supported us in promoting the program to wider audiences.
From these experiences, we learned that collaboration and cross-community engagement are key to raising awareness and promoting open knowledge. In the future, we hope to continue expanding these partnerships and applying similar approaches in other regions of Java to strengthen public understanding of open access and Wikimedia participation.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
One unexpected challenge we faced was our limited familiarity with the Outreach Dashboard tool, which made it difficult for us to track project metrics effectively at first. To address this, we decided to use XTools, a platform our team was more comfortable with. We manually collected and documented the metrics using XTools and recorded the results on our project page on Meta: https://meta.wikimedia.org/wiki/Sarkarapraja .
Another unexpected aspect came from the documentation process itself. The cultural heritage sites we documented were scattered across various parts of the Special Region of Yogyakarta and located in very diverse environments — from dense urban neighborhoods and local government centers to busy commercial areas, rice fields, remote rural villages with difficult access, and even overgrown areas resembling forests. Reaching some of these sites required extra effort, time, and caution. Despite these challenges, the experience provided valuable lessons for our team, deepening our appreciation of Yogyakarta’s rich cultural landscape and improving our fieldwork and documentation skills.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
We plan to share our project learnings and results with local community members through our regular monthly community meetings. These sessions will allow us to reflect on our experiences, discuss challenges, and explore ways to improve future projects together.
In addition, we are eager to share our insights with Wikimedia volunteers from around the world if we have the opportunity to participate in regional or global Wikimedia conferences. We hope that our project can serve as both a reference and an inspiration for other Wikimedia contributors, and more broadly, help promote the campaign of free knowledge and cultural documentation within and beyond our local communities.
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 36 | 36 | https://meta.wikimedia.org/wiki/Sarkarapraja/Articles |
| Number of editors | 36 | 42 | https://meta.wikimedia.org/wiki/Sarkarapraja/Articles ; |
| Number of organizers | 6 | 6 | https://meta.wikimedia.org/wiki/Sarkarapraja/Organizers |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | 30 | 39 | 0 |
| Wikimedia Commons | 600 | 1929 | 0 |
| Wikidata | 60 | 171 | 4 |
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
Yes
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
We faced challenges in the field, as many heritage sites were located in hard-to-reach areas, such as dense neighborhoods, rural villages, rice fields, and even overgrown areas far from settlements.
In the future, we hope to overcome these issues by preparing fieldwork more thoroughly, especially in planning access routes.
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
81527494
11. Please state the total amount spent in US dollars. (required)
4878
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/1OzvgOX5V2fJWGDTuRXGncDfVkQAEAHdzPw3_EwGSiIk/edit?usp=sharing
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)