Grants:Programs/Wikimedia Community Fund/Rapid Fund/SheSaid 2025 in Indonesia (ID: 23479270)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
SheSaid 2025 in Indonesia was implemented through a series of interconnected online and offline activities aimed at increasing women’s participation and strengthening the representation of Indonesian women on Wikiquote and Wikimedia Commons.
The campaign began with an online opening meeting to introduce the SheSaid campaign and promote the SheSaid Classes. Through an open registration process, 40 participants were selected to take part in the classes. The SheSaid Classes were conducted in four sessions, covering an introduction to the campaign context and Wikiquote, as well as an introduction to Wikimedia projects with a focus on Wikimedia Commons. During the Wikimedia Commons session, participants also received practical training on creating social media content based on Wikiquote quotations, with an emphasis on applying TASL attribution and Creative Commons licensing.
After the SheSaid Classes concluded, seven top participants were selected as local trainers and facilitated in-person Wikiquote workshops in seven regions. These local trainers focused on mentoring participants in their respective regions and, due to their facilitation roles, did not participate in the #SheSaid2025 Wikiquote contribution challenge. The local workshops were implemented in collaboration with 15 local Wikimedia communities and partner organizations across Indonesia, expanding the reach of the activities and strengthening community-based support.
The class series concluded with an online closing session, which also marked the official launch of the #SheSaid2025 Wikiquote contribution challenge for women contributors. Through this challenge, participants created 2,412 new Wikiquote articles featuring quotations by and about Indonesian women. When combined with contributions from the SheSaid Classes and local workshops, the entire campaign resulted in a total of 2,810 new articles featuring quotations from notable women.
Overall, the campaign engaged 315 participants. In addition, 94 media files including participant works, event documentation, souvenirs, and training materials were successfully uploaded to Wikimedia Commons. Public outreach efforts through social media campaigns and cross-community collaboration also contributed to audience growth, with more than 200 new followers added to the Wikimedia Perempuan Instagram account.
Several approaches proved highly effective in supporting these outcomes. A layered implementation model, combining online learning, local workshops, and a national challenge, helped sustain participant engagement and progression. The selection of top participants as local trainers strengthened capacity building and women’s leadership development. Integrating Wikimedia editing with social media literacy and licensing awareness increased the visibility and real-world impact of participant contributions.
In addition, the use of Wikimedia tools including Campaign Events for registration and activity management, Outreach Dashboard for mentoring and tracking participant contributions in classes and workshops, and Fountain for collecting and evaluating contributions during the #SheSaid2025 challenge enabled systematic tracking, mentoring, and evaluation of contributions. Finally, strong collaboration with local communities expanded outreach and ensured that the program remained culturally relevant and sustainable.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
Below are links that document the activities, outcomes, and impact of SheSaid 2025 in Indonesia, including project pages, tracking tools, and public documentation:
Project Pages Meta-Wiki project page and event registration (Campaign Events): https://meta.wikimedia.org/wiki/Event:SheSaid_2025_in_Indonesia Wikiquote Indonesia project page: https://id.wikiquote.org/wiki/Wikikutip:SheSaid_2025
Dashboards and Tracking Tools Outreach Dashboard (campaign and programs): https://outreachdashboard.wmflabs.org/campaigns/shesaid_2025_indonesia/programs Fountain (SheSaid2025 Wikiquote challenge): https://fountain.toolforge.org/editathons/shesaid-idwikiquote
Media Documentation Wikimedia Commons category with photos, participant works, souvenirs, and training materials: https://commons.wikimedia.org/wiki/Category:SheSaid_2025_di_Indonesia
Social Media and Public Outreach Documentation of the seven local trainers facilitating SheSaid workshops: https://www.instagram.com/wikiperempuan/p/DSpZAJNEUyW/ Final recap and closing post of the SheSaid 2025 campaign: https://www.instagram.com/p/DS6oiZAEULc/?img_index=1
These links collectively demonstrate the implementation process, content contributions, community engagement, and public outreach achieved through the SheSaid 2025 campaign in Indonesia.
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
During the implementation of SheSaid 2025 in Indonesia, the project team developed and used various materials and resources that supported training, content creation, and public outreach. These materials are openly licensed and can be reused or adapted by other communities.
Training Materials and Guides Wikiquote training material used in the SheSaid Classes and local workshops: https://commons.wikimedia.org/wiki/File:Materi_SheSaid_2025_Wikiquote.pdf Wikimedia Commons training material covering uploads, licensing, and attribution: https://commons.wikimedia.org/wiki/File:Materi_SheSaid_2025_Wikimedia_Commons.pdf
Examples of Participant Contributions Example of a Wikiquote article created or improved by participants during the campaign: https://id.wikiquote.org/wiki/Grace_Chatto Example of a participant upload to Wikimedia Commons: https://commons.wikimedia.org/wiki/File:Ilustrasi_tentang_gadis_nusantara.jpg
Outreach and Campaign Materials Example of campaign souvenir design (bookmark) created and shared during the activities: https://commons.wikimedia.org/wiki/File:Desain_bookmark_3_bagian_depan_SheSaid_2025_Indonesia.png
Social Media Content Based on Wikimedia Projects Example of Wikiquote-based content published on the Wikimedia Perempuan community’s social media account: https://www.instagram.com/p/DSyqNWKESK4/ Collection of participant-created social media content derived from Wikiquote and Wikimedia Commons, with participants tagging the Wikimedia Perempuan community account: https://www.instagram.com/wikiperempuan/tagged/
These materials and resources supported knowledge transfer, practical skill development, and increased public visibility of women’s contributions. They are shared openly to encourage reuse and adaptation in future SheSaid campaigns and other gender-focused Wikimedia initiatives.
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) | Strengthening women’s leadership and community-based facilitation through local trainers. |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: Kami berharap dapat memahami lebih dalam hambatan sistemik yang membuat perempuan Indonesia masih kurang berkontribusi dalam proyek-proyek Wikimedia. Beberapa di antaranya mencakup keterbatasan akses terhadap perangkat digital dan internet, beban kerja domestik yang tidak seimbang, kurangnya rasa percaya diri, serta minimnya dukungan dari lingkungan sekitar. Melalui proyek ini, kami ingin mengidentifikasi tantangan-tantangan tersebut secara lebih spesifik dan menemukan pendekatan yang efektif untuk mengatasinya. Selain itu, kami ingin mempelajari sejauh mana pendekatan seperti Akademi WikiPerempuan dan lokakarya lokal dapat meningkatkan partisipasi perempuan di proyek Wikimedia. Kami juga akan mencermati: ৹ Berapa banyak kutipan dari dan tentang perempuan Indonesia yang berhasil ditambahkan ke Wikiquote selama kampanye SheSaid 2025? ৹ Berapa banyak foto atau gambar yang berhasil diunggah ke Wikimedia Commons selama pelatihan berlangsung? ৹ Bagaimana tingkat partisipasi perempuan berkembang, serta strategi berkelanjutan apa yang dapat menciptakan ruang aman dan mendukung bagi perempuan untuk terus terlibat.
Through the implementation of SheSaid 2025 in Indonesia, we gained deeper insights into the systemic barriers that continue to limit women’s participation in Wikimedia projects. The project confirmed that unequal access to digital devices and stable internet, disproportionate domestic responsibilities, limited self-confidence, and the absence of supportive peer environments remain significant challenges for many women contributors. These barriers varied across regions and participants’ prior experiences, emphasizing the importance of flexible and context-sensitive program design.
One key learning was that structured learning spaces combined with strong peer support are highly effective in lowering entry barriers. The SheSaid Classes provided a safe and supportive environment for women to learn, ask questions, and build confidence, while local workshops facilitated by selected participants as local trainers strengthened trust and relatability through peer-to-peer mentoring. This layered approach helped participants move from learning to active contribution.
We also learned that thematic campaigns with clear goals are effective in addressing content gaps. During SheSaid 2025, collaboration with 15 local communities across seven regions, engagement of more than 300 participants, and the creation of over 2,800 new Wikiquote articles about and by Indonesian women demonstrated that focused guidance and collective momentum can significantly improve the representation of underrepresented groups and perspectives on Wikimedia projects.
Another important learning was the value of integrating Wikimedia editing with social media literacy and Creative Commons awareness. Transforming Wikiquote contributions into social media content helped participants see the real-world relevance and visibility of their work, strengthening their sense of ownership and connection to the Wikimedia movement.
In the future, we plan to apply these learnings by further strengthening community-based facilitation, expanding mentorship structures, and maintaining a blended model that combines online learning with localized, in-person support. We also aim to design more flexible participation pathways that better accommodate women’s time constraints and to deepen collaboration with local communities to ensure that future initiatives remain inclusive, culturally relevant, and sustainable.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
Yes, several unexpected situations emerged during the implementation of SheSaid 2025 in Indonesia, encompassing both challenges and positive outcomes that offered valuable learning experiences.
One key challenge was the wide variation in participants’ levels of digital literacy, particularly related to creating and publishing social media content connected to Wikimedia contributions. While some participants adapted quickly, others required more time, clearer step-by-step guidance, and additional emotional reassurance. This demonstrated that combining Wikimedia editing with public-facing platforms can feel overwhelming for new contributors. From this experience, we learned the importance of flexible pacing, differentiated facilitation, and prioritizing psychological safety within women-centered learning spaces.
Another significant and unexpected challenge occurred at the organizational level. During the preparation phase, the project manager became unresponsive for an extended period without prior confirmation or communication. Only after repeated follow-ups did the team receive information that health issues were involved. As the SheSaid campaign requires preparation aligned with a specific global timeline, the remaining team members had to assume coordination and decision-making responsibilities under increasingly limited time. This situation added considerable workload and pressure to the team.
In response to this challenge, the team involved experienced members from the Wikiquote community to support the project, particularly by acting as jurors and assisting SheSaid Class trainers to ensure content quality and prevent editorial errors on Wikiquote. While this support was crucial, it also revealed another learning point: some small delegated tasks could not be completed due to competing commitments and limited availability. This became an important lesson for the Wikimedia Perempuan community regarding trust, role clarity, realistic workload distribution, and the need for clear follow-up mechanisms when relying on external or volunteer support.
On a positive note, participant feedback from the SheSaid Classes exceeded expectations. Reflections consistently described the learning experience as engaging, empowering, and transformative. Participants reported increased confidence, stronger technical skills in Wikiquote and Wikimedia Commons, and a deeper awareness of women’s underrepresentation in knowledge spaces. Many emphasized the importance of learning within a safe, supportive, women-only environment that fostered solidarity, mutual encouragement, and a strong sense of belonging to the Wikimedia movement.
Overall, these experiences reinforced that successful implementation depends not only on strong content and motivated participants, but also on adaptive facilitation, resilient team structures, transparent communication, and realistic role management. These learnings will directly inform future SheSaid initiatives, particularly in strengthening internal coordination, improving risk mitigation strategies, and building more sustainable collaboration models within and beyond the Wikimedia Perempuan community.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
We have shared and will continue to disseminate the learnings and outcomes of SheSaid 2025 in Indonesia through multiple channels. A comprehensive article documenting the campaign’s results, challenges, and key lessons has been published on Wikimedia Diff, https://diff.wikimedia.org/2026/01/08/shesaid-2025-in-indonesia-the-inaugural-edition-advancing-womens-voices-on-wikimedia/, complemented by a reflective blog post on Medium to reach broader audiences and share practical insights, https://medium.com/@t.astari/shesaid-2025-in-indonesia-amplifying-womens-voices-7fb6a8eeb651. In addition, we plan to further share project learnings through presentations and discussions at upcoming Wikimedia events, subject to travel or attendance scholarships including WikiNusantara 2026, the ESEAP Conference, and Wikimania 2026, contributing to collective learning and the sustainability of similar initiatives within the Wikimedia movement.
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 127 | 341 | The achieved figures were calculated manually based on attendance lists and internal documentation. This total includes 315 participants who joined online meetings, SheSaid Classes, and the #SheSaid2025 challenge, as well as 26 organizers consisting of lead facilitators, local trainers, local volunteers, and staff who actively supported coordination, facilitation, mentoring, and program implementation. An additional activity in Jember was attended by 12 participants, bringing the overall total to 353. Manual counting was applied to consolidate data across multiple activities and platforms. |
| Number of editors | 100 | 315 | We used the Outreach Dashboard as the primary tool to monitor and document participant engagement and contributions throughout the SheSaid 2025 campaign in Indonesia. The dashboard enabled systematic tracking of programs, participant activity, and content contributions, and supported evaluation of the campaign’s overall progress and outcomes. The additional activity in Jember involved 12 participants and resulted in the creation of 12 new Wikiquote articles and 41 edited pages.
https://outreachdashboard.wmflabs.org/campaigns/shesaid_2025_indonesia/programs |
| Number of organizers | 29 | 26 | The initial target for the number of organizers was 29, but only 26 were recorded during implementation. This change occurred for two reasons: one team member resigned due to health reasons, and another team member, who was originally responsible for design and finance, was hired as a full-time staff member at Wikimedia Indonesia. With this new status, they were no longer counted as part of the project, bringing the total number of organizers to 26. |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | |||
| Wikimedia Commons | 60 | 94 | 0 |
| Wikidata | |||
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | 350 | 2810 | 34 |
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
77560150
11. Please state the total amount spent in US dollars. (required)
4847.51
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report https://docs.google.com/spreadsheets/d/13cVDJ24QvcNGL7PyODAQorlFJnmF-Zye/edit?usp=sharing&ouid=111231572634506643837&rtpof=true&sd=true
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
The funds transferred to the bank account amounted to IDR 77,560,927.