Grants:Programs/Wikimedia Community Fund/Rapid Fund/ToffeeTribe Remote Work Summit (ID: 22577826)

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ToffeeTribe Remote Work Summit
proposed start date2024-06-01
proposed end date2024-07-09
budget (local currency)700000 KES
budget (USD)5000 USD
grant typeIndividual
funding regionunknown region
decision fiscal year2023-24
applicant• karambu_mathai
organization (if applicable)• N/A

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Applicant Details[edit]

Main Wikimedia username. (required)




If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)


Describe all relevant roles with the name of the group or organization and description of the role. (required)

Main Proposal[edit]

1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

ToffeeTribe Remote Work Summit

2. and 3. Proposed start and end dates for the proposal.

2024-06-01 - 2024-07-09

4. Where will this proposal be implemented? (required)


5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Not applicable

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

The change we aim to bring with the remote work summit is to facilitate meaningful connections, foster collaboration, and drive innovation within the remote work community in Kenya. Despite the benefits of remote work, professionals often face challenges related to isolation, lack of networking opportunities, and limited access to learning and development resources. The main challenges we seek to address include:

Isolation and Lack of Community: Remote professionals may feel isolated and disconnected from their peers, leading to reduced engagement, motivation, and productivity.

Limited Networking Opportunities: Without physical office spaces, remote workers may miss out on valuable networking opportunities and face challenges in building professional relationships and expanding their networks.

Access to Learning and Development: Remote workers may encounter difficulties in accessing training, workshops, and career development opportunities, hindering their professional growth and advancement.

To address these challenges and drive positive change, our main approaches for the remote work summit include:

Creating a Vibrant Community: By bringing together remote professionals from diverse backgrounds and industries, we aim to create a vibrant community where individuals can connect, collaborate, and support each other in their remote work journey.

Facilitating Networking Opportunities: Through networking sessions, breakout discussions, and interactive activities, we provide opportunities for participants to meet new people, exchange ideas, and build meaningful relationships within the remote work community.

Offering Educational Workshops and Panels: We curate a lineup of workshops, panel discussions, and keynote presentations covering topics relevant to remote work, such as productivity tips, mental health and well-being, remote team collaboration, and career advancement strategies. These sessions provide valuable insights, skills, and resources to help remote professionals thrive in their careers.

Promoting Innovation and Collaboration: Through collaborative workshops, hackathons, and brainstorming sessions, we encourage participants to explore innovative solutions to common challenges faced in remote work environments. By fostering creativity and collaboration, we aim to drive innovation and inspire new approaches to remote work.

Providing Tangible Takeaways: Attendees leave the summit with actionable takeaways, resources, and connections that they can leverage to enhance their remote work experience, improve their skills, and advance their careers.

Overall, our goal with the remote work summit is to create a transformative experience that empowers remote professionals to overcome challenges, maximize opportunities, and thrive in the remote work landscape.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

Keynote Presentations:We will invite industry experts, thought leaders, and remote work advocates to deliver keynote presentations on topics relevant to remote work trends, best practices, and future outlook. Keynotes will inspire, educate, and set the tone for the summit.

Panel Discussions: We will organize panel discussions featuring a diverse group of remote professionals, entrepreneurs, and leaders discussing key themes and trends in remote work. Topics could include remote team collaboration, work-life balance, diversity and inclusion, and the future of remote work.

Interactive Workshops: We aim to Offer interactive workshops focused on practical skills and strategies for remote professionals. Topics may include time management, communication skills, remote team building, mindfulness practices, and personal branding for remote workers.

Networking Sessions:We will hold structured networking sessions to enable attendees to connect, exchange ideas, and build relationships with fellow remote professionals. We will consider using breakout rooms, icebreaker activities, and networking games to encourage engagement and interaction.

Q&A Sessions: We will provide opportunities for attendees to ask questions and seek advice from speakers, panelists, and subject matter experts.

After Summit Happy hour: A way to wind down after a day of learning, networking, and collaboration at the remote work summit.

8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

The summit will be run by Karambu Mathai and Nginda Ng'ang'a. We will however be hiring volunteers and runners to help us make the event a success.

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

The Toffee Tribe Remote Work Summit targets remote professionals from diverse industries and backgrounds, including freelancers, remote employees, digital nomads, entrepreneurs, and small business owners. These participants share a common interest in remote work and are seeking opportunities for networking, learning, and professional development within the remote work community.

To engage participants before and during the activities, the following strategies will be implemented:

Pre-Event Communication: Send personalized invitations and event announcements to registered attendees via email, social media platforms, and the event website. Highlight the date, time, agenda, and keynote speakers to generate excitement and anticipation.

Interactive Pre-Summit Activities: Host interactive pre-summit activities such as webinars, workshops, or virtual networking sessions to build momentum and engage participants before the event. Encourage attendees to share their expectations, goals, and topics of interest for the summit.

Virtual Networking Opportunities: Facilitate virtual networking opportunities by creating dedicated networking groups or forums where participants can introduce themselves, share their backgrounds, and connect with fellow attendees. Encourage participants to exchange contact information and connect on social media platforms.

Engaging Content Teasers: Share teasers of engaging content, keynote presentations, and panel discussions on social media platforms, event newsletters, and the event website to pique participants' interest and encourage attendance.

Live Chat and Interaction: During the summit, encourage active participation and engagement through live chat discussions, polls, and Q&A sessions. Provide opportunities for attendees to ask questions, share insights, and interact with speakers and panelists in real-time.

Following up with participants after the activities is crucial for maintaining engagement and fostering long-term connections within the community:

Post-Summit Thank-You Email: Send a personalized thank-you email to all participants, expressing gratitude for their attendance and participation in the summit. Include highlights from the event, photos, and links to relevant resources or recorded sessions.

Post-Event Resources: Share post-event resources such as session recordings, presentation slides, and additional reading materials on the event website or through email newsletters. Encourage participants to revisit key insights and continue their learning journey.

Networking Opportunities: Provide opportunities for continued networking and connection-building by facilitating online networking groups or forums where participants can stay in touch, exchange ideas, and collaborate on future projects.

Feedback Collection: Gather feedback from participants through post-event surveys or feedback forms to assess their satisfaction levels, gather suggestions for improvement, and inform future event planning. Use this feedback to enhance participant engagement and experience in future summits.

10. Does your project involve work with children or youth? (required)


10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.


11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

Engaging with members during our bi-weekly Toffee4Breakfast events has been instrumental in shaping the success of our upcoming summit. These regular gatherings have provided us with invaluable insights into the needs, preferences, and challenges of our community members, allowing us to tailor the summit to their interests and priorities.

During Toffee4Breakfast events, we facilitated open discussions, conducted polls, and encouraged participants to share their thoughts, ideas, and feedback regarding remote work trends, best practices, and areas of interest. This ongoing dialogue not only deepened our understanding of the remote work landscape but also fostered a sense of belonging and collaboration within the community.

The feedback and input gathered from Toffee4Breakfast events directly informed the planning and programming of the summit. We identified key topics, themes, and speakers based on the interests and preferences expressed by our members. Additionally, we incorporated interactive elements, networking opportunities, and engaging activities inspired by the positive experiences shared during our bi-weekly gatherings.

By leveraging the insights and engagement cultivated during Toffee4Breakfast events, we have been able to create a summit experience that resonates with our community members, addresses their needs, and fosters meaningful connections and learning opportunities. We are confident that the summit will be a reflection of the collaborative spirit and shared vision of our vibrant remote work community.

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Other Important Topics (topics considered to be of impact or important in the specific context)

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Open Technology

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Digital Access

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Invest in Skills and Leadership Development

Learning and metrics[edit]

17. What do you hope to learn from your work in this project or proposal? (required)

I do hope to answer most of my questions with this summit e.g

1.What are the most pressing challenges faced by remote professionals in today's work landscape? 2.How can community-driven events like the summit effectively address the needs and priorities of remote workers? 3.What topics and themes resonate most with remote professionals and drive engagement and participation in virtual events? 4. What strategies are most effective for fostering meaningful connections and collaboration among remote professionals? 5.How can diversity, equity, and inclusion be prioritized and integrated into remote work initiatives and events like the summit? 6.What role does technology play in supporting and enhancing the remote work experience, and what emerging trends should be considered? 7.What impact does participation in community events like the summit have on the professional development and well-being of remote professionals? 8.How can feedback and insights gathered from community events be used to continuously improve and iterate future initiatives? 9. What opportunities exist for ongoing engagement and collaboration within the remote work community beyond the summit?

These and many more.

18. What are your Wikimedia project targets in numbers (metrics)? (required)
Number of participants, editors, and organizers
Other Metrics Target Optional description
Number of participants 2
Number of editors 2
Number of organizers 1
Number of content contributions to Wikimedia projects
Wikimedia project Number of content created or improved
Wikimedia Commons 2
Wikimedia Incubator
Wikifunctions or Abstract Wikipedia
Optional description for content contributions.


19. Do you have any other project targets in numbers (metrics)? (optional)


Main Open Metrics Data
Main Open Metrics Description Target
Reach 150 attendees Our target number for attendees is 150. N/A
20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

Financial proposal[edit]

21. Please upload your budget for this proposal or indicate the link to it. (required)

22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

700000 KES

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

5000 USD

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Endorsements and Feedback[edit]

Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).