Grants:Programs/Wikimedia Community Fund/Rapid Fund/WIKI LOVES AFRICA SUDAN 2025 (ID: 22895371)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
Online Activities
- Online Launching orientation session
- Posting in different photography groups and communities channels
- Online hands-on training sessions and creative commons License
- Cooperation with other Wikimedia communities to promote the contest
- Montage sessions for winners selection
- Contracted social media designer and moderator
In-person Activities
- Trainings and Edit-a-thon
- Training workshop in Omdurman - Khartoum State- Sudan
- Training workshop in Kosti -White Nile State - Sudan
- Training workshop in Nyala - South Darfur - Sudan
- Edit-a-thon - Cairo -Egypt
- Photowalk - Cairo - Egypt
Results Achieved
- Total uploaded photos 555
- we approach previous Wiki Loves Africa contributors to work as organizers
- We used the available Wiki Loves Africa main contest resources
- Discussed the theme online with community members
- We train community members on structure data editing
- Consultation with community to nominate jury member
- Approached previous jury members to cooperate and build on previous experience
- Marketing and resources materials developed and improved
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
- Wiki Loves Africa in Sudan 2025
- WLA2025 in Sudan Commons Page
- Category:Wiki Loves Africa 2025 Sudan Events
Posts
- WLA2025 announcement on Facebook
- Launching Event
- Photography Training
- Winners post
- Encouragement Winners
- Jury Post
Wiki Pages
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Not applicable |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Not applicable |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) | NA |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: The project will develop the capacity of newcomers in three groups White Nile (Kosti) and South Darfur (Nyala) ( 20 PP in-person ) and the global and Online activity (10 pp ). On the one day Training on the basics of Wikimedia commons the participants will get to know how to upload photos and write the description and the structure data of the photo. ) (3 sessions 30 participants) The participants will have a series of training as well as orientation on the theme of the contest and will organize a photo walk to enable them to capture the pictures needed for the contest. ( 2 photo walks and 20 participants with 2 organizers ) After the photowalks the community will have two upload sessions/ edit-a-thon to make sure that the photos are incorporated into the wikipedia articles and wiki data. (3 sessions and 30 participants) As for the more specific training there will be cooperation with professional photographers for implementation of a day of training for Basic photography and photos copyrights targeting 30 participants.
- Most of the planned activities were implemented successfully
- The rapid context change in Sudan needed more than one scenarios for implementations
- Flexibility of the grant enabled us to respond to these changes
- Engagement of the newcomers in editing uploaded photos helped in highlighting the role of the photo contest which motivate the community members to promote among their network
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
- Engagement of participants even after the end of the contest
- High commitment of Nyala -South Darfur team although high cost of connectivity
- Involvement of second line organizers
- Designs and materials were late in preparation
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
- Presentation will be performed in the Arabic community meeting
- Community reflection meeting
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 55 | 23 | Dashboard |
| Number of editors | 30 | 23 | Dashboard |
| Number of organizers | 4 | 6 | WLA2025 in Sudan Meta Page |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | 90 | 0 | 50 |
| Wikimedia Commons | 300 | 555 | 6409 |
| Wikidata | 60 | 0 | 0 |
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
Yes
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
- Event user tool was not user friendly
- Participants uploading through contest landing contest page without registering in the event tool
- Reaching supporting partners Institutes and GLAMs
- Participants uploading through contest landing contest page without registering in the event tool
- Synchronized tracing of participants edits event user tool was not user friendly
- Design tools and spaces for reflection and feedback from participants and photographers
Mitigation tools
- Developing Sudanese Wikimedia photographers community
- Pre-contest registration form
- Designing pre- and post participation form
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
4102004.4
11. Please state the total amount spent in US dollars. (required)
1875.72
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report Financial report sheet
Other links
[edit]
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
Special photography workshops were plan to happen in Nyala and Kosti cities Photowalk in Nyala and Kosti cities also were not implemented The activities were not performed due to security reasons And also, Kosti also the team members were not committed in attending all the planned activities
13. Do you have any unspent funds from the Fund?
Yes
13.1. Please list the amount and currency you did not use and explain why.
$537.98 = SDG1,174,832.78
13.2. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
13.3. Please provide details of hope to spend these funds.
We suggest training of new users (10 photographers) on Wikimedia commons,
- upload the photos in theme that support the "from the farm to plate"
- Description and categorization of the images
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
- We recommend that funds be disbursed earlier—preferably 4–6 weeks before implementation. This would allow better planning, timely coordination, and improved delivery of workshops and outreach events
- We recommend conducting both pre- and post-assessments for participants to help ensure engagement, track progress, and strengthen commitment
Review notes from Program Officer:
- Timely Disbursement of Funds
- Support for Pre- and Post-Activity Assessment Tools
- Flexible Planning Timeline
to help communities better adapt to on-ground realities, especially in contexts with limited resources (internet and electricity) or political and security constraints.
Review notes
[edit]Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A