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Grants:Programs/Wikimedia Community Fund/Rapid Fund/WikiPagkat-on sa Sugbo (ID: 23095510)

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statusUnder review
WikiPagkat-on sa Sugbo
proposed start date2025-06-28
proposed end date2025-08-31
requested budget (local currency)323950 PHP
requested budget (USD)4726.23 USD
grant typeIndividual
funding regionESEAP
decision fiscal year2025-26
applicant• QueenCityCebu
organization (if applicable)• N/A

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Applicant Details

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Main Wikimedia username. (required)

QueenCityCebu

Organization

N/A

If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)

N/A

Describe all relevant roles with the name of the group or organization and description of the role. (required)


Main Proposal

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1. Please state the title of your proposal. This will also be the Meta-Wiki page title.

WikiPagkat-on sa Sugbo

2. and 3. Proposed start and end dates for the proposal.

2025-06-28 - 2025-08-31

4. Where will this proposal be implemented? (required)

Philippines

5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)

Other (please specify) Potentially Wikimania satellite event

6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)

This pilot program aims to enhance Wikipedia literacy in Cebu by equipping students, professionals, and the general public with essential editing skills. This initiative addresses several key challenges:

1. Limited Awareness & Participation: Many individuals in Cebu are unfamiliar with Wikipedia’s editing process, limiting local contributions.

2. Quality & Representation of Local Knowledge: Cebuano Wikipedia is one of the largest language editions, yet much of its content was generated by Lsjbot, an automated tool that created millions of articles. While this expanded the encyclopedia’s reach, it also raised concerns about content quality and the need for human editors to refine and expand articles. For historical context, global community discussion is seen at https://meta.wikimedia.org/wiki/Proposals_for_closing_projects/Closure_of_Cebuano_Wikipedia

Related news articles: https://www.abc.net.au/news/science/2025-04-15/wikipedia-cebuano-lsjbot-ai-article-generation-non-english/105123090

https://www.vice.com/en/article/the-worlds-second-largest-wikipedia-is-written-almost-entirely-by-one-bot/


3. Sustained Engagement & Mentorship: New editors often struggle with retention due to long established policies from the pioneer members of the Wikimedia community and the lack of structured support.

To address these challenges, the project follows a three-phase model:

1. Needs Assessment: Identifying articles to create / improve and understanding the needs of different target groups such as students, subject matter professionals willing to share their valuable content and reliable sources, and others in the general public.

2. Training Proper: Conducting structured training sessions covering Wikipedia fundamentals, policies, and best practices for content creation.

3. Mentoring & Collaborative Editing: Pairing participants with experienced ESEAP regional Wikipedia editors via virtual meeting ensures a long-term engagement. Follow-up event, such as a post-training editing meetup, will encourage continued collaboration on articles of their interest.

This pilot program builds on existing efforts of WikiClub Cebu, which launched last December 2024 to foster a local Wikipedia editing community. It shows potential for collaborative editing and knowledge-sharing. By integrating mentorship and structured training, this program will empower Cebuano contributors to improve Wikipedia’s content quality and ensure that knowledge from locals is well-represented.

7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.

Planned Activities & Timeline

July 2025 – Phase 1: Needs Assessment & Community Engagement

  • Early July:
 - Conduct surveys and informal discussions to assess Wikipedia awareness among target groups (students, professionals, general public).  
 - Connect with local institutions and mentors to establish collaboration opportunities.  
 - Promote the program through social media, academic circles, and community networks.

Mid-July to Early August – Phase 2: Training Sessions 

 - Host introductory Wikipedia workshops, covering basic editing, reliable sourcing, and Wikipedia policies.  
 - Conduct specialized training sessions for different participant groups (e.g., students focus on encyclopedic writing, professionals on public information).  
 - Include interactive exercises, such as hands-on editing of Cebu or Visayan related Wikipedia articles of their choice.  
 - Further training on content improvement, neutrality, and article structuring.  
 - Guided Wikipedia editing sessions focusing on Cebu or Visayan related topics, using references from credible sources.

Mid to Late August – Phase 3: Mentoring, Collaborative Editing Meetups & Event Evaluation

  • Mid-August:
 - Facilitate group sessions between participants and subject matter experts.
 - Potentially a Wikimania satellite event (if approved) 
 - Assist participants in refining articles they have started, improving formatting and sourcing.  
 - Begin preliminary feedback collection from participants on training effectiveness.
  • Late August:
 - Organize post-event collaborative editing meetup, where groups work together on agreed-upon Wikipedia articles.  
 - Do an event organizer's assessment meeting, summarizing learning outcomes and providing guidance for sustained engagement.  
 - Analyze feedback via participant surveys and interviews to assess program impact and refine future initiatives.  
 - Final Evaluation: Document training effectiveness, participant retention, and Wikipedia contributions made during the program. Share insights with stakeholders for potential scalability and improvements.


8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.

Aileen Navarro – QueenCityCebu – Wikiclub Cebu co-lead, volunteer editor, non-salaried Jimrey Biosa- WikiLakbay- Wikiclub Cebu Volunteer editor, non salaried Bimbim Ocampo- Bim24- Wikiclub Cebu co-lead, volunteer editor, non salaried Vanj Padilla – Lady01v- Founder, Shared Knowledge Asia Pacific (SKAP) trainer and partnership coordinator, volunteer non- salaried Butch Bustria - Exec8 Wikipedia process, policy and technical volunteer advisor, non-salaried

9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)

This pilot program is designed to engage a diverse range of participants from the Cebu community, ensuring inclusivity and long-term engagement.

Target Participants & Communities

The program will primarily focus on:

  • Students (university and high school level) interested in digital literacy, research, and contributing to freely accessible knowledge.
  • Public information professionals such as information kiosk personnel, experts documenting local socio-economic profiles, and educators, who can benefit from structured Wikipedia training for public knowledge dissemination.
  • Random public and local enthusiasts, who are passionate about documenting and improving Cebu or Visayan related topics on Wikipedia.
  • Wikimedia Community contributors, editors looking for mentorship and opportunities for collaborative editing.

Pre-Event Engagement Strategies

To ensure successful participation, the program will do: 1. Community Outreach & Promotion: 

  - Announce the initiative through local academic institutions, public sector offices, and other subject matter expert groups based in Cebu.  
  - Utilize social media, local forums, and Wikimedia community platforms to generate interest.

2. Participant Recruitment: 

  - Conduct a call for interested participants, ensuring a balanced mix of beginners and experienced contributors.  
  - Engage institutions and groups to nominate members for participation.

3. Needs Assessment Surveys: 

  - Gather insights on participants' familiarity with Wikipedia and their specific learning needs to tailor training content effectively.

During the Activities

Participants will be actively engaged through:

  • Interactive Wikipedia workshops tailored to their respective interests and expertise levels.
  • Hands-on editing exercises, where they contribute to Cebu or Visayan related Wikipedia articles.
  • Mentorship sessions with experienced Wikipedia editor, ensuring real-time guidance and skill development.


Post-Event Follow-Up & Sustained Engagement

To maintain momentum beyond the initial training: 1. Follow-up volunteer led edit sessions: 

  - Organize post-event collaborative editing meetup/s, where participants work on specific articles agreed upon during training.

2. Ongoing mentorship & community support: 

  - Connect participants with WikiClub Cebu and experienced Wikipedia editor, for continued engagement and advanced learning opportunities.  
  - Engage with broader ESEAP regional Wikipedia mentors for long-term guidance.

3. Feedback collection & impact assessment: 

  - Conduct post-event surveys and interviews to evaluate training effectiveness.  
  - Analyze participant retention and contribution activity on Wikipedia after the program.
10. Does your project involve work with children or youth? (required)

No

10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.

N/A

11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.

Since the establishment of Wikiclub Cebu, we were able to form a new and revitalized Cebuano wiki community. As a neophyte group, we discuss our future plans and activities in small meetups, in social media platforms and with partners that we are working with such as the academe, the public sector and a few national government agencies who are supportive of our cause.

We are also in touch monthly with SKAP online, as they continue to guide and support us and walking us through in facing challenges, giving us skills audit. We do consultations with our partners but we realize that what is needed at this moment is for us to be proficient in editing and mastering the basics of Wikipedia editing.


Here are relevant links that support awareness of the need of a structured pilot program:

https://www.sunstar.com.ph/superbalita-cebu/wikiclub-cebu-sa-wikipedia-gilusad

12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)

Geography

13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)

Culture, heritage or GLAM

14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)

Linguistic / Language

15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)

Increase the Sustainability of Our Movement

Learning and metrics

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17. What do you hope to learn from your work in this project or proposal? (required)

Through this pilot, we aim to gain valuable insights into effective community-driven approaches for increasing Wikipedia literacy and engagement. Specifically, we hope to learn:

1. Best Practices for Wikipedia Training in Local Contexts 

  - Understanding the most effective methods for teaching Wikipedia fundamentals to different groups (students, professionals, general public).  
  - Identifying challenges faced by first-time editors and refining training materials accordingly.

2. Community Engagement & Sustained Participation 

  - Measuring participant retention rates and post-training editing activity.  
  - Assessing the role of mentorship and collaborative editing meetup in fostering long-term contributors.

3. Improving Local Content & Knowledge Representation 

  - Evaluating the impact of human-led editing in enhancing Cebu or Visayan related Wikipedia articles, addressing prior concerns about automated content generation in Cebuano Wikipedia (as reported at https://www.abc.net.au/news/science/2025-04-15/wikipedia-cebuano-lsjbot-ai-article-generation-non-english/105123090).  
  - Identifying knowledge gaps and opportunities for future content initiatives tailored to Cebu or Visayas’ history, socio-economic profiles, culture, and public information needs.

4. Scalability & Transferable Methodologies 

  - Exploring whether the three-phase model (assessment, training, mentoring) can be replicated in other Wikipedia outreach efforts in Central Philippines.  
  - Learning how to integrate community-driven editing programs with existing structures like WikiClub Cebu for long-term impact.
18. What are your Wikimedia project targets in numbers (metrics)? (required)
Number of participants, editors, and organizers
Other Metrics Target Optional description
Number of participants 80 New Participants 70

Returning Participants 10

Number of editors 50 Newly registered editors 30-40

Returning editors 10

Number of organizers 4
Number of content contributions to Wikimedia projects
Wikimedia project Number of content created or improved
Wikipedia 100
Wikimedia Commons 40
Wikidata 100
Wiktionary
Wikisource
Wikimedia Incubator
Translatewiki
MediaWiki
Wikiquote
Wikivoyage
Wikibooks
Wikiversity
Wikinews
Wikispecies
Wikifunctions or Abstract Wikipedia
Optional description for content contributions.

N/A

19. Do you have any other project targets in numbers (metrics)? (optional)

No

Main Open Metrics Data
Main Open Metrics Description Target
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
N/A N/A N/A
20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)

Proposed Metrics & Targets

1. Participant Engagement

  • Number of participants trained: 30-50 individuals (students, professionals, general public)
  • Number of mentoring sessions conducted: 2-4
  • Retention rate of new editors: At least 30-40% of participants remain engaged post-training

2. Wikipedia Contributions

  • Number of new Wikipedia accounts created: 15-30 new editors
  • Number of articles edited during the program: cumulatively 50-100 articles (improving Cebu or Visayan-related topics)
  • Number of new articles created: At least 5-15 well-researched random articles contributed to Cebuano Wikipedia (other topics that are not geography and nature. These topics already exist through machine generation in the past)

3. Community & Sustainability Goals

  • Number of collaborative editing meetups post-training: 1-2 follow-up sessions
  • Engagement with WikiClub Cebu: Integration of at least 3-9 participants into WikiClub Cebu
  • Community feedback responses collected: Survey and interview feedback from at least 70% of participants to evaluate program effectiveness.

Financial proposal

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21. Please upload your budget for this proposal or indicate the link to it. (required)

https://docs.google.com/spreadsheets/d/1D86rJAL24f241hwHFxJxwJEtANMhRro0TlugYXsoGS4/edit?gid=0#gid=0


22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)

323950 PHP

22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.

4726.23 USD

We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.

Yes

Endorsements and Feedback

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Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.

Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:

  • Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
  • Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
  • Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
  • Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
  • Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).

Endorse

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