Grants:Programs/Wikimedia Community Fund/Rapid Fund/WikiPublicSpaces (ID: 23095500)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
The WikiPublicSpaces project consists of 5 different offline in-person activities, to be precisely: 1. Photowalk Medan, August 18th 2025 2. Photowalk Binjai, August 30th 2025 3. Photowalk Binjai, September 6th 2025 4. Photowalk Stabat, September 28th 2025 5. Closing workshop in Medan, October 26th 2025
For each photowalk session, a night before the photowalk, we held a technical meeting and invite the participants that already registered to our event to join via Google Meet, to make sure all preparation is ready (such as Wikimedia account, route, etc) and inform them about the rules, gathering point, Wikimedia Movement, and our goals in the activity.
Before the photowalk is started, our team already shared the pre-test (Gforms) to all participants through Whatsapp Group, this pre-test contain quiz and question about their knowledge about Wikimedia projects and its movement. The data and information we collected from participant through pre-test was also can be use for further study about Wikimedia contributor in our area.
During the photowalk, the participants accompanied by WikiPublicSpaces internal team. After the participants finished to take all pictures in the targeted area, we move to the nearest cafe for lunch. Where we also doing editing (Wikidata & Wikipedia) and uploading the photos we took from Photowalk activity to Wikimedia Commons in the cafe.
Before we end the photowalk session, also we are not forget to do documentation with all participant in each city and publish it through Komunitas Wikimedia Medan official Instagram account. After the session, team share the post-test quiz to track their knowledge about Wikimedia, whether there is improvement or not at all.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
The impact of our project can be access through all these links below:
All activities photo documentation already published on Instagram (feeds and highlight) https://www.instagram.com/wikimedan/
At the beginning we also try to use Outreach Dashboard, but it's not optimal due to the lack of customization, thus we rely on manual checking. https://outreachdashboard.wmflabs.org/courses/Komunitas_Wikimedia_Medan/WikiPublicSpaces (Manual Checking) https://docs.google.com/spreadsheets/d/1ani-yS_xsGd2Hlve0YfsZqGp2VNobq5jCWStNLhbyhU/edit?usp=sharing
Categories on Wikimedia projects: https://id.wikipedia.org/wiki/Kategori:Taman_di_Sumatera_Utara https://id.wikipedia.org/wiki/Kategori:Taman_di_Kota_Medan https://commons.wikimedia.org/wiki/Category:WikiPublicSpaces
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
Technical meeting presentation slides file: https://drive.google.com/file/d/185mtnzV83myonWesZXVNULE7vq_yAIfq/view?usp=sharing
Workshop presentation slides file: https://drive.google.com/file/d/1y8p_wXxaQkei6LZQ3SB6Z25cMJIZslkh/view?usp=sharing
WikiPublicSpaces logo PNG file: https://drive.google.com/file/d/1HU0zKx-gG6ck_VNn_buiMIh1K6LtyrM2/view?usp=sharing
Spreadsheets to track participant's contribution and our contribution target: https://docs.google.com/spreadsheets/d/1ani-yS_xsGd2Hlve0YfsZqGp2VNobq5jCWStNLhbyhU/edit?usp=sharing
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Neither agree nor disagree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Neither agree nor disagree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Strongly agree |
| F. Encourage the retention of organizers | Neither agree nor disagree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: Saya berharap untuk bisa mengetahui, seberapa efektif dan efisien sih pendanaan serta sumber daya dari WMF melalui Rapid Fund ini dapat kami manfaatkan dan kelola untuk mencapai tujuan awal kami? Dalam urgensi untuk meningkatkan kesadaran dan memperluas kesempatan akses informasi tentang ruang-ruang publik di Medan melalui Wikipedia dan proyek-proyek Wikimedia lainnya Kami sebagai tim juga berharap untuk bisa mempelajari tentang, bagaimana ketersediaan tentang ruang publik di media digital (dalam hal ini Wikipedia), dapat membantu dan mempermudah kehidupan masyarakat secara luas?
Yes, we found feedback and good response regarding this project implementation from participants, whether it is written on their post-test comments or direct to our team verbally in-person. To be precisely, about the importance of opening the access of public spaces (like park, open public space, and city square) in digital media that usually access with Google Search Engine.
Doing the photowalk and mini-wokrshop (editing and lunch in the cafe) within the same day, is indeed more efficient but cannot maximize the participant's experience in Wikimedia activities, it is proven by just small number of WikiPublicSPaces' participants that continue in the activity of our regional Wikimedia community. Maybe, our team can change this mechanism for a better experience of our event's participants
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
Doing the photowalk and mini-wokrshop (editing and lunch in the cafe) within the same day, is indeed more efficient but cannot maximize the participant's experience in Wikimedia activities, it is proven by just small number of WikiPublicSPaces' participants that continue in the activity of our regional Wikimedia community. Maybe, our team can change this mechanism for a better experience of our event's participants.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
Yes, we plan to make digital content (feeds) to summarize our project's achievement and impact in Wikimedia Movement through our regional Wikimedia community official Instagram account.
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 18 | 30 | Google Forms (30 is included with internal WikiPublicSpaces members) |
| Number of editors | 18 | 30 | Google Forms, and event organizer tools in meta.wikimedia (30 is included with internal WikiPublicSpaces members) |
| Number of organizers | 5 | 5 | three are paid staffs, and two volunteers |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | 50 | 50 | 3 |
| Wikimedia Commons | 500 | 600 | 0 |
| Wikidata | 60 | 84 | 0 |
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
15045888
11. Please state the total amount spent in US dollars. (required)
962.93
12. Report the funds spent in the currency of your fund. (required)
Upload the financial report
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
13. Do you have any unspent funds from the Fund?
No
13.1. Please list the amount and currency you did not use and explain why.
N/A
13.2. What are you planning to do with the underspent funds?
N/A
13.3. Please provide details of hope to spend these funds.
N/A
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)