Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki Loves AfroLiterature International Team coordination 2025 (ID: 23538469)
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Applicant Details
[edit]- Main Wikimedia username. (required)
User:SafariScribe
- Organization
N/A
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
N/A
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Wiki Loves AfroLiterature International Team coordination 2025
- 2. and 3. Proposed start and end dates for the proposal.
2025-11-01 - 2026-01-31
- 4. Where will this proposal be implemented? (required)
International (more than one country across continents or regions) See the list of communities involved for the 2025 edition.
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Other (please specify) Wiki Loves AfroLiterature
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
- A. Programs and approaches
The main programs include coordinating the Wiki Loves AfroLiterature 2025 edition, providing strategic support to groups and Wikimedia affiliates participating in the campaign. Additionally, the team works to set up an independent international jury team comprising experienced Wikimedians for judging the contest as well as dispatching of awards after the contest ends to the winners as determined by the volunteer jury team. Preliminary work involves informing local organizers and affiliates about the plans to start working on the campaign. Collect feedback and suggestions from local organizers;
- Hold regular internal team meetings to review work done and plan for the work that is ahead;
- Communicate with the WPWP community periodically.
- General Coordination
- Update and communicate the international rules;
- Update and share documentation;
- Prepare (or coordinate for others to prepare) communication material that can be used and/or built upon by national organizations;
- Facilitate communication channels;
Project Management:
- Set up and coordinate the international team;
- Write grant request;
- Maintain communication with relevant staff at Wikimedia Foundation;
- Measure and collect data to be reported at the end of the program;.
- Report monthly and midterm on activities to WMF;
Report on the use of budget at the end of the program;
- Write grant evaluation report.
- Technical contributions
- Help with the setup and maintenance of the technical infrastructure including tracking tools, templates, etc.;
- Help with the setup and maintenance of the CentralNotice;
- Maintain an international website for participants.
Communication and partnerships:
- Update the project page with the necessary/useful information;
- Update social media channels;
- Disseminate the results of the international jury;
- Maintain communication with international partners;
- The partnership activities are focused on long-term relationships with partners.
- Follow and help national organizations
- Give specific suggestions and support to national organizers (mostly online, though we additionally offer onboarding sessions over Hangout to the countries participating for the first time);
- Collect and answer questions of the national teams;
- Set up and run the international contest
- Set up jury processes;
- Find suitable jury members for the international jury;
- Collect results of national competitions;
- Support the jury in their process;
- Provide and distribute international prizes, awards, and certificates.
- B. Strategies
For promotion, we use various means to engage our audience and participants. For Wikimedians, we will use the Central Notice, Watchlist Notice, village pump announcement, mailing list and individual talk pages of eligible participants. To engage the general public, we will leverage our social media channels, Facebook,Twitter and Instagram as well as WhatsApp groups of interested participants. We will also collaborate with usergroups and affiliates to promote the campaign during local Wikimedia events. For affiliate, national and group organizers, we will use the mailing lists of the project and wikimedia-wide mailing lists as well as affiliates’ publicly-provided contact emails. To ensure quality (particularly in large and medium Wikimedia sites), participation is limited to experienced editors, who have clear grasps of the notability guides for authors, works, etc relating to literature. We are designing post-campaign surveys for both participating affiliates and individual participants for areas needing improvements in the campaign implementation.
- C. Challenges being addressed
Wiki Loves AfroLiterature responds to several persistent challenges in documenting African literature on Wikimedia projects. The first is the wide content gap: African writers, works, publishers, and literary movements are often missing or poorly represented, leaving the global record of African literature incomplete. A second challenge is the low awareness of Wikimedia platforms among literary communities and affiliates; many potential partners and volunteers are not familiar with how Wikimedia can be used to increase visibility and share knowledge. Capacity is another barrier, as new editors and local organizers may lack the skills to navigate policies such as notability and reliable sourcing, which are essential for producing high-quality contributions. The campaign also seeks to address gender and regional imbalances by ensuring that women writers, underrepresented languages, and local traditions are documented and visible. Finally, coordinating an international campaign presents technical and organizational challenges, requiring reliable tools such as CentralNotice, dashboards, templates, and jury systems to ensure fairness and efficiency.
By addressing these challenges, the campaign will deliver several important outcomes. We expect to see a more inclusive and balanced representation of African literature across Wikimedia projects, with hundreds of new or improved articles available in multiple languages by the end of the 2025 campaign. Local organizers and volunteers will gain new skills in editing, sourcing, and community engagement, strengthening their capacity to contribute beyond the campaign itself. Participation will expand, particularly among women and youth, ensuring that previously underrepresented voices are more visible online. Partnerships with literary festivals, publishers, and universities will build long-term connections between Wikimedia and Africa’s cultural sector, laying a foundation for sustainable collaboration. At the same time, the campaign will showcase the impact of collective action at a global level while leaving behind empowered communities and practical tools at the local level that can continue to grow after the contest ends.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
The planned activities are designed to directly address the gaps identified in African literary representation on Wikimedia projects, while ensuring both immediate impact and long-term sustainability of the campaign.
- Campaign coordination and global support
The international team will set campaign rules, provide documentation, and maintain communication channels for affiliates and organizers. This ensures consistency across regions while reducing duplication of effort. Clear coordination is essential for a multi-country campaign to function effectively.
- Training workshops and edit-a-thons
National and regional groups will organize hybrid training sessions and edit-a-thons to build editing capacity and directly improve content on African literature. This approach is effective because it combines skill-building with immediate content creation, addressing gaps while empowering new contributors.
- Partnership development
Collaboration with literary festivals, publishers, universities, and cultural organizations will provide access to reliable sources and new audiences. These partnerships expand reach beyond Wikimedia circles and secure sustainability by anchoring the campaign in existing cultural ecosystems.
- International contest and jury process
An independent jury of experienced Wikimedians will evaluate contributions and award certificates and prizes. This structured process motivates quality work, ensures fairness, and provides public recognition, which are proven methods for sustaining volunteer engagement.
- Technical infrastructure and communication tools
The campaign will maintain dashboards, CentralNotice banners, templates, and an international project page. These tools are necessary to track contributions, guide participants, and ensure visibility, which in turn enhances participation and transparency.
- Outreach and promotion
CentralNotice, Wikimedia mailing lists, Village Pumps, and social media (Facebook, Twitter/X, Instagram, WhatsApp) will be used for targeted outreach. This ensures both Wikimedians and the wider public are reached, maximizing recruitment and awareness.
- Monitoring, evaluation, and learning
Post-campaign surveys, dashboards, and regular reports will be used to measure impact and identify improvements. This structured feedback process is chosen because it creates a learning cycle, allowing the campaign to evolve and remain effective in future editions.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
Wikimedia affliates and groups —— Participating Communities.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
Wikimedia affliates and groups —— Participating Communities.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Cultural background, ethnicity, religion, racial
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Culture, heritage or GLAM
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Ethnic/racial/religious or cultural background
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Identify Topics for Impact
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
- Track local community impact through post-campaign surveys.
- Number of articles created to different language Wikipedias, Wikiquote, etc.
- Number of editors who participated.
- Number of Wikimedia affiliates who participated.
- Effectiveness of promotional channels used.
- Usage of tracking tools used in tracking participants' contributions.
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 400 | |
| Number of editors | 350 | |
| Number of organizers | 50 |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | 2000 |
| Wikimedia Commons | 50 |
| Wikidata | 500 |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | 100 |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
N/A
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
Hashtag Tool and the Event dashboard
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
Wiki Loves AfroLiterature 2025 International Team
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
2915 USD
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
2915 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).