Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wiki loves Onam (ID: 22670765)/Final Report
Report Status: Accepted
Due date: 14 November 2024
Funding program: Rapid Fund
Report type: Final
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[edit]- Applicant username: Gnoeee
- Organization name: N/A
- Amount awarded: 3572.91
- Amount spent: 3234.4 USD, 243872.12
Part 1: Project and impact
[edit]1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
- Activity: Organized a photography campaign aimed at documenting and celebrating the vibrant Onam festival across Kerala from Sept 1st to Sept 30th. The campaign invited participants to upload the photos related to the Onam festival to Wikimedia Commons.
- Results: More than 100+ participants contributed 4000+ images during Photography campaign.
- Approaches: Outreach through social media, community channels, mailing lists and collaboration with organizations helped spread awareness and the participation. The central notice announcement also promoted the campaign to reach wider audience and contributions from many users. The campaign promoted the preservation and documentation of traditional Onam celebrations, customs, and practices, ensuring that Kerala's rich cultural legacy is preserved and shared through open knowledge platforms. This approach also increased the number of participations and contributions.
- Activity: A dedicated edit-a-thon was organized in Malayalam Wikipedia from Sept 1st to Sept 30th, focusing on enhancing and updating contents related to Onam and culture of Kerala.
- Results: During this period, 40 articles were created and 17 articles were update. and 12 editors signed up for the event.
- Approaches: The workshop fostered discussions on how Wikimedia projects can be used as a tool for preserving and sharing Kerala's rich cultural heritage, particularly in the context of the Onam festival. During the workshop participants was encourged to use wiki tools like hotcat, cat-a-lot to categorize the media files that got uploaded during the campaign.
- Activity: Organized a two-day workshop for students and Wikimedians. The workshop focused on introducing participants to various Wikimedia projects, including Wikipedia, Wikidata, Wikimedia Commons, and other sister projects.
- Results: 30+ participated the event and contributed to Wikidata and Wikimedia Commons. The categorization of images was done and also improved the structured data in Commons.
- Approaches: The workshop fostered discussions on how Wikimedia projects can be used as a tool for preserving and sharing Kerala's rich cultural heritage, particularly in the context of the Onam festival. During the workshop participants was encourged to use wiki tools like hotcat, cat-a-lot to categorize the media files that got uploaded during the campaign.
- Activity: As part of the campaign, a video documentation project was carried out to capture the rich traditions, rituals, and cultural practices associated with Onam. The goal is to enhance the visual and educational content on Onam, allowing a broader audience to engage with and appreciate the cultural heritage of this festival.
- Results: 10 videos was uploaded to Wikimedia Commons, making them freely accessible for use in relevant Wikipedia articles and other Wikimedia projects.
- Approaches: During the month of September, the videos were recorded, and post-production work was completed in the following months. This process involved editing, refining, and ensuring that the final footage effectively captured the essence of Onam’s rich traditions, rituals, and cultural practices.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
A documetation page on Meta-Wiki was created for listing all the activities associated with the campaign.
- Images from Wiki Loves Onam 2024 - Photography Campaign
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Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
- Wiki Loves Onam 2024 - Photography Campaign
- An event page has been created on Wikimedia Commons to serve as the central hub for the Wiki Loves Onam 2024 photography campaign. The event page provides detailed information about the campaign, including its objectives, guidelines for participation, and the rules for submitting photographs. It also outlines the criteria for selecting winning entries and offers resources for participants to better understand the cultural significance of Onam.
- In addition to the essential details, the page has been customized from WLX templates to reflect the spirit and vibrancy of Onam. Custom modifications have been incorporated into the design of the pages, featuring visuals and elements that represent the festival's rich traditions and festive atmosphere. And also we have contributed to those templates that can be used by others while organizing similar campaigns.
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Strongly agree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement | Agree |
| F. Other (optional) |
Part 2: Learning
[edit]4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: The idea behind this campaign is to bring awarness about the Wikimedia projects to the community and to bring the active contributors to Wikimedia projects through different campaigns. Through this campaign;
- I would like to learn about the how comprehensive and accurate the documentation of Onam can be done
- How many community members can be encouraged to actively participate in the campaign events (photo competitions, workshops, edit-a-thons)
- How many images after the campaign can be reused in Wikimedia projects and how many articles are directly improved through the campaign
When implementing the Wiki Loves Onam campaign, we gained valuable insights based on the learning questions outlined in my project proposal.
We learned that documenting the Onam festival comprehensively is a challenging yet rewarding process. Through the campaign, we were able to capture a wide variety of aspects related to Onam, including traditional customs, festivals, and events. By collaborating with local communities, we ensured that the content was both culturally accurate and reflective of the various regional variations of Onam. We realized that having a systematic approach to verifying cultural and historical details helped in creating a rich, well-documented repository on Wikimedia Commons. We have added uploaded the videos to WIkimedia Commons that can be used on various Wikimedia projects and langauges that depicts Onam events.
The campaign succeeded in attracting existing and new community members, with a notable number of individuals attending workshops, contributing to the photo competition, and participating in the edit-a-thons. We saw that a combination of online and offline engagement methods, such as social media promotion and on-ground events, helped in broadening the reach of the campaign. The free venue space at the college collabrating with the FOSS community over there provided for the workshops also played a key role in facilitating more face-to-face interactions, which significantly boosted community participation. In the future, building stronger local partnerships will be essential in maintaining and expanding engagement, particularly with offline events.
One of the key successes of the campaign was the reusability of the images uploaded to Wikimedia Commons. Many of these images were integrated into Wikipedia articles related to Onam, such as articles on cultural practices, flowers, events and the other festival itself. We are tracking the number of images reused in Wikimedia projects, and we noticed that several articles improved in terms of visual and informational content. However, we also realized that additional follow-up efforts is needed to further increase the number of images used in various Wikimedia projects and articles. For future campaigns, we plan to work closely with active editors to ensure that the media content is effectively integrated into relevant articles across multiple language Wikipedias.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
During the campaign, one of the most unexpected and positive outcomes was the overwhelming participation we have received. More than 4,000 photographs from contributors came, exceeding our initial expectations. The level of community engagement was remarkable, with photographers from various regions showcasing diverse aspects of Onam celebrations, including traditional art forms and varities of flowers.
On the other hand, we did face challenges in managing such a large volume of submissions, especially when it came to categorizing and curating the content. We learned the importance of having a structured system in place for handling large-scale contributions and the need for more volunteers to assist with reviewing and organizing the submissions. So during the workshop we worked on the categorizing and adding structured data to the media files.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
We have already shared some of our initial learnings during a meetup call with the Wikimedians of Kerala User Group members.
We plan to share our final project learnings and results with the broader Wikimedia communities in the following ways:
- Diff Posts: We will publish detailed posts on Diff, highlighting the campaign’s achievements, challenges, and insights.
- Meta-Wiki Report: A comprehensive report summarizing the campaign, including statistics, key learnings, and participant feedback, will be added to Meta-Wiki. This report will be made publicly available to other organizers and community members to replicate or improve upon the model.
These efforts will ensure that our campaign's outcomes and experiences are accessible and beneficial to the wider Wikimedia community.
Part 3: Metrics
[edit]7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 50 | 200 | * Quarry results that shows the individuals who contributed to Wiki Loves Onam photography campaign
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| Number of editors | 20 | 150 | * Quarry results that shows the individuals who contributed to Wiki Loves Onam photography campaign |
| Number of organizers | 3 | 8 | The team includes the supporting members who helped to organize the events. |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | 20 | 24 | 18 |
| Wikimedia Commons | 250 | 4320 | 100 |
| Wikidata | 30 | 5 | 25 |
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | 10 | 0 | 3 |
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| Video Documentation on Commons | Video Documentation Onam Celebrations in different places of Kerala | 6 | 10 | https://petscan.wmcloud.org/?psid=29837788 |
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
243872.12
11. Please state the total amount spent in US dollars. (required)
3234.4
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report Grant Report
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
13. Do you have any unspent funds from the Fund?
Yes
13.1. Please list the amount and currency you did not use and explain why.
We have a balance of INR 20,127.88 (A) remaining from the total allocated fund of INR 264,000 for the Wiki Loves Onam (WLO) campaign, primarily because we were able to secure the venue space for the workshop free of charge.
An additional INR 22,000 (B) was reallocated for the upcoming Wikidata Birthday events, which will conclude on 16th November. Following this, the total unspent amount now stands at INR 20,127.88 (A) plus an additional balance of INR 10,916.60 from the overall unspent funds.
This leaves us with a total available balance of INR 31,044.48 for future activities.
13.2. What are you planning to do with the underspent funds?
A. Propose to use the underspent funds within this Fund period with PO approval
13.3. Please provide details of hope to spend these funds.
For the Wiki Loves Onam project, we've acquired some valuable books that can be digitized and added to Wikisource in the upcoming month. We plan to allocate the remaining funds for the scanning and digitization process, ensuring that these cultural resources are preserved and made accessible to a wider audience.
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
No
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
Review notes
[edit]Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A