Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikipedia Outreach and Editathon at Isah Kaita College of Education, Dutsinma (ID: 21904714)/Final Report

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Rapid Fund Final Report

Report Status: Under review

Due date: 2022-11-30T00:00:00Z

Funding program: Rapid Fund, Wikimedia Community Fund

Report type: Final

Application

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General information[edit]

  • Title of Proposal: Wikipedia Outreach and Editathon at Isah Kaita College of Education, Dutsinma
  • Username of Applicant: ibkt
  • Name of Organization: N/A
  • Amount awarded: 2929
  • Amount spent: 2929 USD, 1211400 NGN

Part 1 Understanding your work[edit]

1. Briefly describe how your proposed activities and strategies were implemented

I organized a physical Wikipedia workshop as proposed in the school. Students and staff from various departments participated, even the Provost of the school was in attendance and thanked us for bringing this event to the school.

Before the event date, I traveled to the school on invitation of the Provost after sending a formal letter. In the meeting we discussed strategies for conducting the project and took time to explain a lot about Wikipedia and Wikimedia projects to the provost and select staff. Afterwards a date for the project was decided and we embarked on acquiring materials and paying for services required to organize the event.

On the day of the event I and other organizers/facilitators traveled to the school and the program was implemented. There were a lot of sessions, introducing Wikipedia, editing process and etiquette, creating accounts, developing articles and much more.

During the sessions notebooks and pens produced were distributed. There was tea break and lunch also during break. Pictures were taken after the event and these are uploaded on Commons: https://commons.wikimedia.org/wiki/Category:Dutsinma_Wikipedia_Workshop

2. Were there any strategies or approaches that you felt were effective in achieving your goals? Please describe these strategies and approaches.

Due to our limited resources, we worked with the school (through a designated staff) to select participants. The participants were selected from various departments by their departmental heads. This strategy helped us greatly to not have problems with crowds and substandard event since the resources are quite limited.

3. Please use this space to upload media and other files that help tell your story and impact.


Field to type in URLs.

Photos taken during project on Commons: https://commons.wikimedia.org/wiki/Category:Dutsinma_Wikipedia_Workshop LinkedIn post by attendee: https://www.linkedin.com/posts/saifullahi-abusufyan-a59b05208_wikipedia-wikimedia-free-activity-6993471319283515393-oZVq?utm_source=share&utm_medium=member_desktop

4. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.

Our efforts during the Fund period have helped to...
A. Bring in participants from underrepresented groups Strongly agree
B. Create a more inclusive and connected culture in our community Strongly agree
C. Develop content about underrepresented topics/groups Agree
D. Develop content from underrepresented perspectives Agree
E. Encourage the retention of editors Agree
F. Encourage the retention of organizers Strongly agree

5. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?

Yes, I am proud that after this project many more people are aware of Wikipedia. Also faculty members of the school and students who have a wrong impression about wikipedia before or didn’t know about it now have better understanding have seen the need to help improve Wikipedia articles and also encourage using it and making it better for all.

Part 2: Your main learning[edit]

6. In your application, you outlined your learning priorities. What did you learn about these areas during this period?

I learned a lot of things and gained experience gathering people for Wikimedia events, challenges associated with that and best easy for mobilization and project implementation. I also understand the best strategies for having effective editathon and how to bring people together to sustain the Wikimedia community. Finally I learned how to use such events to improve Wikipedia and other projects and support teaching, learning and research activities with Wikipedia in the institution.

7. Did anything unexpected or surprising happen when implementing your activities?This can include both positive and negative situations. What did you learn from those experiences?

Yes, during our preparations and meeting with the school Provost, we were initially given approval for the date of September 27 to carry out the event. However, two days to this date we were informed the date is no longer available for us due to some reasons and we had to discuss postponing the event to a later date. We finally chose October 5, from two suggested dates given to us.

The postponement was really unexpected but we quickly managed the situation. We have already completed most purchases of materials and paid for services in anticipation of the date.

I learned many things from here, for instance making room for possible postponement right from initial plannings and making sure perishable stuff or things that cannot be kept for long are not bought until a day to event to ensure no wastage and account for issues like this.

8. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?


9. Documentation of resources: Use this space to upload any documents that would be useful to share with others (e.g. communications material, training material, presentations).


Here is an additional field to type in URLs.

N/A

Part 3: Metrics[edit]

10a. Open Metrics reporting

In your application, you defined some open metrics and targets (goals). You will see a table like the one below with your metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had.

Open Metrics Summary
Open Metrics Description Target Results Comments Methodology
People reached Staff and Students and other communities which the project will reach 500 200 This difficult to measure, but we belive we reached more people than those who participated due to social media promotion and posters/bill posted in school compund and strategic areas. N/A
Number of events Total number of all events Trip and Workshops 1 1 One event was organized as proposed Manual
Acoount creation Total number of new accounts to be created during the event (This is for people who don't have Wikipedia account; other participants might have it already, so they wll not create new one) 20 40 Account creation. More than 40 people created accounts. https://ha.wikipedia.org/wiki/Special:Log?type=newusers&user=&page=&wpdate=2022-10-05&tagfilter=&subtype=create&wpFormIdentifier=logeventslist
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A

10b. Core Metrics reporting

In your application, you defined targets for some core metrics and targets (goals). You will see a table like the one below with each core metric in the title and the target you set in your proposal automatically filled in. Use the tables to report the result. Use the comments column to describe any aspects of this result that you find relevant. If the results were different from the initial target (goals) then you can explain why and what you learned from this. You can also provide any qualitative analysis regarding these results. In the last column please describe the tools and methodology used to collect this data and any difficulties you might have had. Note: a table will appear for each Wikimedia project content contribution you defined in your proposal.

Core Metrics Summary
Core metrics Description Target Results Comments Methodology
Number of participants Number of people who participates directly or indirectly to make the event happen and be successful 50 57 There was more participant than expected, but the event went well. Manual attendance sheet
Number of editors Number of people who will become editors and add or improve Wikipedia content during the event 30 40 Many people created accounts during the event from and some edited while some didn't https://ha.wikipedia.org/wiki/Special:Log?type=newusers&user=&page=&wpdate=2022-10-05&tagfilter=&subtype=create&wpFormIdentifier=logeventslist
Number of organizers This will include at least 3 staff members of the college who already expressed willingness to help execute the project. It also includes the facilitators and project leader (myself) 6 8 We have two addtional Organizers that helped in making the project successful Manual
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target Results Comments Methodology
Wikipedia Number of articles to be created or improved during the all events 50 10 For some reasons and becasue most people are using mobile phones creating actual articles proved difficult. People were hesitant and some don't know the topics to write about. In future, I will ensure to have a handy list of article that people can easily pick from to create. N/A
Wikimedia Commons Number of Photos to be uploaded to Wikimedia Commons 100 95 Total of 95 images were uploaded on Commons repository Manual
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A
N/A N/A N/A N/A N/A N/A

12. Did you have any difficulties collecting data to measure your results? This could include things like a lack of time or resources, or the expertise in your team to collect this data. It could also include difficulties with particular data collection tools.

Yes

12a. State what difficulties you had.

Yes, unfortunately we were not able to use outreach dashboard as proposed.

12b. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges?

N/A

13. Use this space to upload any documents and provide links to any tools you have used that would be useful to understand your data collection (e.g., surveys you have carried out, communications material, training material, program and event dashboard link, project page on Meta).


Here is an additional field to type in URLs.

N/A

14. Have you shared these results with other Wikimedian communities (either affiliates, user groups, volunteers, etc., different to yours)? This can include things such as data and direct outcomes, lessons you have learned, or information on how to run or recreate your programs.

Yes

14a. If yes or partially, please describe how you have already shared them and if you would like to do more sharing, and if so how.


Part 4: Financial reporting and compliance[edit]

15. & 14a. Please state the total amount spent in your local currency.

1211400 NGN

16. Please state the total amount spent in USD.

2929 USD

17. Please report the funds received and spending in the currency of your fund.

17a. Upload a financial report file.


17b. Please provide a link to your financial reporting document.

https://docs.google.com/spreadsheets/d/1kQ0Im6o9aIrmA5Ux8AQI5XLH8dLPxB0acpXfAFYBP_s/edit#gid=928458698

As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.

17c. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.

There are no changes. The funds was used according to the budget proposed.

18. Do you have any unspent funds from the Fund?

No

18a. Please list the amount and currency you did not use and explain why.

N/A

18b. What are you planning to do with the underspent funds?

N/A

18c. Please provide details of hope to spend these funds.

N/A

19. Are you in compliance with the terms outlined in the fund agreement?

Yes

20. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?

Yes

21. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.

Yes

22. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.


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