Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikipedia Pages Wanting Photos International Team 2025 coordination (ID: 23474075)
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Applicant Details
[edit]- Main Wikimedia username. (required)
Reading Beans
- Organization
Wikipedia Pages Wanting Photos International Team
- If you are a group or organization leader, board member, president, executive director, or staff member at any Wikimedia group, affiliate, or Wikimedia Foundation, you are required to self-identify and present all roles. (required)
N/A
- Describe all relevant roles with the name of the group or organization and description of the role. (required)
Main Proposal
[edit]- 1. Please state the title of your proposal. This will also be the Meta-Wiki page title.
Wikipedia Pages Wanting Photos International Team 2025 coordination
- 2. and 3. Proposed start and end dates for the proposal.
2025-07-01 - 2025-12-01
- 4. Where will this proposal be implemented? (required)
International (more than one country across continents or regions) International.
- 5. Are your activities part of a Wikimedia movement campaign, project, or event? If so, please select the relevant project or campaign. (required)
Wikipedia Pages Wanting Photos
- 6. What is the change you are trying to bring? What are the main challenges or problems you are trying to solve? Describe this change or challenges, as well as main approaches to achieve it. (required)
- A. Programs and approaches
The main programs include coordinating the Wikipedia Pages Wanting Photos 2025 edition, providing strategic support to groups and Wikimedia affiliates participating in the campaign. Additionally, the team works to set up an independent international jury team comprising experienced Wikimedians for judging the contest as well as dispatching of awards after the contest ends to the winners as determined by the volunteer jury team. Preliminary work involves informing local organizers and affiliates about the plans to start working on the campaign. Collect feedback and suggestions from local organizers;
- Hold regular internal team meetings to review work done and plan for the work that is ahead;
- Communicate with the WPWP community periodically.
- General Coordination
- Update and communicate the international rules;
- Update and share documentation;
- Prepare (or coordinate for others to prepare) communication material that can be used and/or built upon by national *organizations;
- Facilitate communication channels;
- Project Management
- Set up and coordinate the international team;
- Write grant request;
- Maintain communication with relevant staff at Wikimedia Foundation;
- Measure and collect data to be reported at the end of the program;.
- Report monthly and midterm on activities to WMF;
- Report on the use of budget at the end of the program;
- Write grant evaluation report.
- Technical contributions
- Help with the setup and maintenance of the technical infrastructure including tracking tools, templates, etc.;
- Help with the setup and maintenance of the CentralNotice;
- Maintain an international website for participants.
- Communication and partnerships
- Update the project page with the necessary/useful information;
- Update social media channels;
- Disseminate the results of the international jury;
- Maintain communication with international partners;
- The partnership activities are focused on long-term relationships with partners.
- Follow and help national organizations
- Give specific suggestions and support to national organizers (mostly online, though we additionally offer onboarding sessions over Hangout to the *countries participating for the first time);
- Collect and answer questions of the national teams;
- This year in particular: improve the infrastructure that is used by the national campaign. This includes documentation, templates, and perhaps some tooling.
- Set up and run the international contest
- Set up jury processes;
- Find suitable jury members for the international jury;
- Collect results of national competitions;
- Support the jury in their process;
- Provide & distribute international prizes, awards, and certificates.
- B. Strategies
For promotion, we use various means to engage our audience and participants. For Wikimedians, we will use the Central Notice, Watchlist Notice, village pump announcement, mailing list and individual talk pages of previous participants.
To engage the general public, we will leverage our social media channels, Facebook,Twitter and Instagram as well as WhatsApp groups of interested participants. We will also collaborate with usergroups and affiliates to promote the campaign during local Wikimedia events.
For affiliate, national and group organizers, we additionally use the mailing lists of the project and wikimedia-wide mailing lists as well as affiliates’ publicly-provided contact emails.
To ensure quality, participation is limited to experienced editors, who have clear grasps of image use policy as recommended by our evaluation report in 2021.
We are improving on our existing resources and documentation on how to implement the campaign in local communities to further support participating affiliates and groups.
We are designing post-campaign surveys for both participating affiliates and individual participants for areas needing improvements in the campaign implementation.
- C. Challenges being addressed
The lack of adequate use of Wikimedia Commons media files on Wikipedia is one of the major challenges this campaign seeks to address. Through a structured campaign process, our campaign encourages and facilitates the use of Wikimedia Commons media files across Wikipedia projects.
A large number of photos and other media files contributed to Wikimedia Commons through various Wikimedia photo-uploading campaigns, most of which are specifically designed to address content gaps and knowledge inequality (such as Wiki Loves Africa, Wiki Loves Monuments, Wiki Loves Earth), often end up unused on Wikipedia, despite their relevance to numerous articles.
These photo-uploading campaigns were not originally designed with a clear mechanism to ensure that the uploaded media would be systematically added to relevant Wikipedia articles. As a result, much of the valuable content remains on Wikimedia Commons, without being fully integrated into Wikipedia where it is needed most.
Wikipedia Pages Wanting Photos helps bridge this content gap by ensuring that these media files are effectively used across Wikipedia and other Wikimedia projects, extending their impact beyond Wikimedia Commons.
- 7. What are the planned activities? (required) Please provide a list of main activities. You can also add a link to the public page for your project where details about your project can be found. Alternatively, you can upload a timeline document. When the activities include partnerships, include details about your partners and planned partnerships.
- The international team is responsible for a wide range of activities around organizing the WPWP Campaign. In this section, we will describe the activities that are (directly) funded by this grant.
Preliminary work:
- Inform local organizers and affiliates about the new campaign, initiatives, and projects the international team is working on;
- Collect feedback and suggestions from local organizers;
- Hold regular internal team meetings to review work done and plan for the work that is ahead;
- Communicate with the WPWP community periodically.
General Coordination:
- Update and communicate the international rules;
- Update and share documentation;
- Prepare (or coordinate for others to prepare) communication material that can be used and/or built upon by national organizations;
- Facilitate communication channels;
- Monitor statistics;
- Set up a clear timeline.
Project Management:
- Set up and coordinate the international team;
- Write grant request;
- Maintain communication with relevant staff at Wikimedia Foundation;
- Measure and collect data to be reported at the end of the program;.
- Report monthly and midterm on activities to WMF;
- Report on the use of budget at the end of the program;
- Write grant evaluation report.
Technical contributions:
- Help with the setup and maintenance of the technical infrastructure including tracking tools, templates, etc.;
- Help with the setup and maintenance of the CentralNotice;
- Maintain an international website for participants.
Communication and partnerships
- Update the project page with the necessary/useful information;
- Update social media channels;
- Disseminate the results of the international jury;
- Maintain communication with international partners;
- The partnership activities are focused on long-term relationships with partners.
Follow and help national organizations
- Give specific suggestions and support to national organizers (mostly online, though we additionally offer onboarding sessions over Hangout to the countries participating for the first time);
- Collect and answer questions of the national teams;
- This year in particular: improve the infrastructure that is used by the national campaign. This includes documentation, templates, and perhaps some tooling.
Set up and run the international contest:
- Set up jury processes;
- Find suitable jury members for the international jury;
- Collect results of national competitions;
- Support the jury in their process;
- Provide & distribute international prizes, awards, and certificates.
- 8. Describe your team. Please provide their roles, Wikimedia Usernames and other details. (required) Include more details of the team, including their roles, usernames, Wikimedia group, and whether they are salaried, volunteers, consultants/contractors, etc. Team members involved in the grant application need to be aware of their involvement in the project.
- 9. Who are the target participants and from which community? How will you engage participants before and during the activities? How will you follow up with participants after the activities? (required)
Wikimedia affilates and groups - Participating Communities.
- 10. Does your project involve work with children or youth? (required)
No
- 10.1. Please provide a link to your Youth Safety Policy. (required) If the proposal indicates direct contact with children or youth, you are required to outline compliance with international and local laws for working with children and youth, and provide a youth safety policy aligned with these laws. Read more here.
N/A
- 11. How did you discuss the idea of your project with your community members and/or any relevant groups? Please describe steps taken and provide links to any on-wiki community discussion(s) about the proposal. (required) You need to inform the community and/or group, discuss the project with them, and involve them in planning this proposal. You also need to align the activities with other projects happening in the planned area of implementation to ensure collaboration within the community.
Wikimedia affilates and groups - Participating Communities.
- 12. Does your proposal aim to work to bridge any of the content knowledge gaps (Knowledge Inequity)? Select one option that most apply to your work. (required)
Language
- 13. Does your proposal include any of these areas or thematic focus? Select one option that most applies to your work. (required)
Other
- 14. Will your work focus on involving participants from any underrepresented communities? Select one option that most apply to your work. (required)
Linguistic / Language
- 15. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select one that most applies. (required)
Increase the Sustainability of Our Movement
Learning and metrics
[edit]- 17. What do you hope to learn from your work in this project or proposal? (required)
- Track local community impact through post-campaign surveys
- Number of images added to Wikipedia articles
- Number of editors who participated
- Number of Wikimedia affiliates who participated
- Effectiveness of promotional channels
- Usage of tracking tools. The outreach Dashboard will be used this year for the first time. We want to learn how effective it is in tracking participants' contributions?
- 18. What are your Wikimedia project targets in numbers (metrics)? (required)
| Other Metrics | Target | Optional description |
|---|---|---|
| Number of participants | 700 | |
| Number of editors | 500 | |
| Number of organizers | 30 |
| Wikimedia project | Number of content created or improved |
|---|---|
| Wikipedia | 35000 |
| Wikimedia Commons | |
| Wikidata | 10000 |
| Wiktionary | |
| Wikisource | |
| Wikimedia Incubator | |
| Translatewiki | |
| MediaWiki | |
| Wikiquote | |
| Wikivoyage | |
| Wikibooks | |
| Wikiversity | |
| Wikinews | |
| Wikispecies | |
| Wikifunctions or Abstract Wikipedia |
- Optional description for content contributions.
N/A
- 19. Do you have any other project targets in numbers (metrics)? (optional)
No
| Main Open Metrics | Description | Target |
|---|---|---|
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
| N/A | N/A | N/A |
- 20. What tools would you use to measure each metrics? Please refer to the guide for a list of tools. You can also write that you are not sure and need support. (required)
Event registration tool, Dashboard and Hashtag
Financial proposal
[edit]- 21. Please upload your budget for this proposal or indicate the link to it. (required)
https://docs.google.com/spreadsheets/d/186eh8JNsh-hDOly-WgEhWoSeH7HLxn88Ysx_QGzrACs/edit?usp=sharing
- 22. and 22.1. What is the amount you are requesting for this proposal? Please provide the amount in your local currency. (required)
5000 USD
- 22.2. Convert the amount requested into USD using the Oanda converter. This is done only to help you assess the USD equivalent of the requested amount. Your request should be between 500 - 5,000 USD.
5000 USD
- We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.
Yes
Endorsements and Feedback
[edit]Please add endorsements and feedback to the grant discussion page only. Endorsements added here will be removed automatically.
Community members are invited to share meaningful feedback on the proposal and include reasons why they endorse the proposal. Consider the following:
- Stating why the proposal is important for the communities involved and why they think the strategies chosen will achieve the results that are expected.
- Highlighting any aspects they think are particularly well developed: for instance, the strategies and activities proposed, the levels of community engagement, outreach to underrepresented groups, addressing knowledge gaps, partnerships, the overall budget and learning and evaluation section of the proposal, etc.
- Highlighting if the proposal focuses on any interesting research, learning or innovation, etc. Also if it builds on learning from past proposals developed by the individual or organization, or other Wikimedia communities.
- Analyzing if the proposal is going to contribute in any way to important developments around specific Wikimedia projects or Movement Strategy.
- Analysing if the proposal is coherent in terms of the objectives, strategies, budget, and expected results (metrics).