Grants:Programs/Wikimedia Community Fund/Rapid Fund/Wikiwomen Advisory Council Coordination (ID: 22895423)/Final Report
Application type: Standard application
Part 1: Project and impact
1. Describe the implemented activities and results achieved. Additionally, share which approaches were most effective in supporting you to achieve the results. (required)
The Advisory Council was able to nominate, evaluate and introduce the first-ever WikiWomen* Task Force (WWTF) – a dedicated group of 11 volunteers selected across South Asia, LAC, ESEAP, NWA, SSA, MENA and CEECA regions, who are committed to advancing gender equity across the Wikimedia movement. This was achieved after a rigorous and collaborative selection process.
On the Day before International Womens’ Day, 7 March 2025, the WWTF was presented in a Youtube live stream. In this 90 minute session we had presentations that shared the need for a task force and a dedicated group of women to work on improving representation of women in our movement. The recording is available here on Commons: https://commons.wikimedia.org/wiki/File:WWTF_Launch_7_March_2025.webm.
2. Documentation of your impact. Please use space below to share links that help tell your story, impact, and evaluation. (required)
Share links to:
- Project page on Meta-Wiki or any other Wikimedia project
- Dashboards and tools that you used to track contributions
- Some photos or videos from your event. Remember to share access.
You can also share links to:
- Important social media posts
- Surveys and their results
- Infographics and sound files
- Examples of content edited on Wikimedia projects
During our selection process, we kept the community updated by communicating about our progress on Meta, and sharing small summaries in Telegram groups related to the formation of the WikiWomen Task Force, and to the Gender Gap in general. https://meta.wikimedia.org/wiki/Wiki_Women*_Task_Force/Updates
Additionally, share the materials and resources that you used in the implementation of your project. (required)
For example:
- Training materials and guides
- Presentations and slides
- Work processes and plans
- Any other materials your team has created or adapted and can be shared with others
The recording of the March 7th live stream is available on Commons: https://commons.wikimedia.org/wiki/File:WWTF_Launch_7_March_2025.webm A blog post was published on Diff: Celebrate Women* Campaign 2025: Wikimedia Foundation Reflections – Diff
3. To what extent do you agree with the following statements regarding the work carried out with this Rapid Fund? You can choose “not applicable” if your work does not relate to these goals. Required. Select one option per question. (required)
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Not applicable |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Not applicable |
| F. Encourage the retention of organizers | Neither agree nor disagree |
| G. Increased participants' feelings of belonging and connection to the movement | Strongly agree |
| F. Other (optional) |
Part 2: Learning
4. In your application, you outlined some learning questions. What did you learn from these learning questions when you implemented your project? How do you hope to use this learnings in the future? You can recall these learning questions below. (required)
You can recall these learning questions below: 1. Mapping diversity in Advisory Council, Task Force nominations & supporters
2. Balancing (and when necessary improving) diversity in the nominations for the Advisory Council and Task Force
3.Inventory of needs for setting up the Task Force to create an environment of equity and inclusion
1. We reviewed our diversity and agreed that the Advisory Council was sufficiently balanced for geographic diversity.
2. The position of the advisory council was self-nominating with different regions represented. This help improve the diversity and play a key role in the selection of the task force. However the nominations we received for the task force in the open call for candidates were unbalanced: while from some regions we had 10+ applicants, from several others we had 0 (zero). As Advisory Council members, we then worked through our own networks to motivate more women to apply. We succeeded partially: while in the end there are still some open seats, there were several editors that responded positively to our personal pleas to apply for a seat on the Task Force.
3. we identified the gender gap in Wikimedia space and open up call for nomination for the task force which involved different selection process put in place by the advisory council. After the task force were selected, we had 25 combined meetings with both the Advisory Council and the WWTF members attending. We focused on handing over our collective knowledge from the process we underwent, and getting the TF started with their work, while also leaving enough room for them to design their own path forward before we stepped down.
5. Did anything unexpected or surprising happen when implementing your activities? This can include both positive and negative situations. What did you learn from those experiences? (required)
There was nothing unexpected.
6. What is your plan to share your project learnings and results with other community members? If you have already done it, describe how. (required)
The outcome of the Advisory Council Coordination has been disseminated on 7th of March, during the WikiWomen Task Force Lunch Party. The eleven candidates who have emerged after the rigorous selection processes were presented to the Wikimedia community. The WikiWomen Task Force Lunch was a 90 minutes call which featured an introduction, an outline of the event, a keynote, and a presentation of the history of women in the Wikimedia movement, including the WikiGap initiative, the trends and the present situation. Other features of the lunch included a fireside chat and a panel discussion. Also, a diff blog was published to share how the task force was established and proposed activities to sustain the force.
Part 3: Metrics
7. Wikimedia Metrics results. (required)
In your application, you set some Wikimedia targets in numbers (Wikimedia metrics). In this section, you will describe the achieved results and provide links to the tools used.
| Target | Results | Comments and tools used | |
|---|---|---|---|
| Number of participants | 8 | 8 | The eight participants are WikiWomen Advisory Council members who received stipends for data support and other necessities to make their participation in the weekly meetings over the period of the assignment possible. |
| Number of editors | 0 | 0 | N/A |
| Number of organizers | 0 | 0 | N/A |
| Wikimedia project | Target | Result - Number of created pages | Result - Number of improved pages |
|---|---|---|---|
| Wikipedia | |||
| Wikimedia Commons | |||
| Wikidata | |||
| Wiktionary | |||
| Wikisource | |||
| Wikimedia Incubator | |||
| Translatewiki | |||
| MediaWiki | |||
| Wikiquote | |||
| Wikivoyage | |||
| Wikibooks | |||
| Wikiversity | |||
| Wikinews | |||
| Wikispecies | |||
| Wikifunctions or Abstract Wikipedia |
8. Other Metrics results.
In your proposal, you could also set Other Metrics targets. Please describe the achieved results and provide links to the tools used if you set Other Metrics in your application.
| Other Metrics name | Metrics Description | Target | Result | Tools and comments |
|---|---|---|---|---|
| 0 | N/A | |||
| 0 | N/A | |||
| 0 | N/A | |||
| 0 | We will manually count the number of attendees in our weekly meetings and the people that interact with the preparation materials. | |||
9. Did you have any difficulties collecting data to measure your results? (required)
No
9.1. Please state what difficulties you had. How do you hope to overcome these challenges in the future? Do you have any recommendations for the Foundation to support you in addressing these challenges? (required)
Part 4: Financial reporting
[edit]10. Please state the total amount spent in your local currency. (required)
17262.09
11. Please state the total amount spent in US dollars. (required)
996.72
12. Report the funds spent in the currency of your fund. (required)
Provide the link to the financial report file:///C:/Users/USER/Desktop/financial%20report.pdf
12.2. If you have not already done so in your financial spending report, please provide information on changes in the budget in relation to your original proposal. (optional)
The remaining balance, $2,733.28, excluding $150 USD owed to Nanour for her stipend, will be held by Wiki In Africa on behalf of the WikiWomen Task Force, as agreed by the Advisory Council and the Task Force and will be allocated to support the activities of the Task Force
13. Do you have any unspent funds from the Fund?
Yes
13.1. Please list the amount and currency you did not use and explain why.
The balance is $2,733.28. Presently, the WikiWomen Advisory Council have not been having meetings since March, 2025, hence, there is no need for meeting coordination.
13.2. What are you planning to do with the underspent funds?
B. Propose to use them to partially or fully fund a new/future request with PO approval
13.3. Please provide details of hope to spend these funds.
The remaining fund is $2,733.28, it is handed over to the WikiWomen Task Force for their future events but its in the custody of the Wiki in Africa, the Fiscal Sponsor who holds the fund till it is requested by the Task Force.
14.1. Are you in compliance with the terms outlined in the fund agreement?
Yes
14.2. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
14.3. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
15. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here. (optional)
Review notes
[edit]Review notes from Program Officer:
N/A
Applicant's response to the review feedback.
N/A