Grants:Programs/Wikimedia Community Fund/Wiki Advocates Philippines User Group Community Fund 2023/Final Report
Report Status: Under review
Due date: 2024-08-31T00:00:00Z
Funding program: Wikimedia Community Fund
Report type: Final
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General information
[edit]This form is for organizations, groups, or individuals receiving Wikimedia Community Funds or Wikimedia Alliances Funds to report on their final results.
- Name of Organization: Wiki Advocates Philippines User Group
- Title of Proposal: Wiki Advocates Philippines User Group Community Fund 2023
- Amount awarded: 67838 USD, 3786000 PHP
- Amount spent: 70266.91 USD
Part 1 Understanding your work
[edit]1. Briefly describe how your proposed activities and strategies were implemented.
Our plan of activities presented during the grant request process helped us achieve our goals and objectives for 2023-2024. We followed our annual plan and collaborated with other organizers of global campaigns that directly aligned with our targets for the year, like Wikipedia Pages Wanting Photos and SheSaid campaigns. We were able to roll-out the WikiDunong program among senior high school students in our locality. We were also able to conduct several training and edit-a-thons on how to improve our target Wikimedia projects -- WikiSambit, WikiKawikaan, and Wiksyunaryo. We have made good connections with our local community through the Women@Work Campaign and Community Merienda during the Human Rights Day Celebration.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
During this period, we experimented on tracking organizers learning experience o every campaign or events they organized. We administer a uniform questionaire to identify there experiences based on their participation, level and effort given to the events they are organizing, organizing skills that needed imporvement, level of knowledge and skills acquisition, and the support they received during their organizing experience. We were able to document 47 responses from 18 organizers. Some of the organizers worked on two or more events.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
Yes. As mentioned in Question no. 2, through data collection on organizers experience, we were able to develop the Volunteer Report Card. Wherein volunteers were informed on the results of their organizing experience as well as average volunteer hours rendered. Through this innovation, we were also able to track the qualitative nature of our organization's organizing experience instead of just tracking edits, and pages created on Wikimedia projects. We were able to identify different facets of organizing that needs further support, and which Wikimedia training skills that requires further training.
We can not really say if these innovations were done by other organizations, but we can say that by experimenting on this new way of looking at the qualitative aspect of our Wikimedia organizing, we have seen a new way of providing solutions to our challenges as organizers and trainers.
4. Please describe how different communities participated and/or were informed about your work.
We were able to work with educational institution, cultural groups and the local government in our province. Including the different social sector like women, out of school youth and elderlies. Through our website and social media channels we share our upcoming activities and encourage different prospective partners to support our cause. We also build connection with our local community through our volunteers who do the groundwork of recruiting interested individuals to be new volunteers and editors. On the celebration of Central Bikol Wiktionary and Wikipedia Birthday, we were able to engage new editors through our Race to 7000 campaign on our social media. People went directly to our office as walk-in visitors and joined the campaign of improving words in our local language Wiktionary.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Impact Report 2023-2024 link to Meta-Wiki: https://meta.wikimedia.org/wiki/Wiki_Advocates_Philippines_User_Group/Reports/2023_Report
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Strongly agree |
| B. Create a more inclusive and connected culture in our community | Strongly agree |
| C. Develop content about underrepresented topics/groups | Agree |
| D. Develop content from underrepresented perspectives | Strongly agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Strongly agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Strongly agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
Through our Women@Work campaign, we were able to reach out to women in our local community. Stories of these women were rarely heard of. Working on this campaign, we made the works of these women and their stories available to our volunteers and our community. We documented their work, listen to their stories and were insired on how they take on every challenge they faced as they navigate and balance working as a woman.
Part 2: Your main learning
[edit]8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
Bridging the gender gap on Wikiprojects: Since our activities have focused more on training our editors, we have missed complying with this priority. But one of our members has finished the Organizer Lab training and has suggested using wiki tools to measure the existing gender gap in a certain wiki project. This will be used in our current programs.
Education Sector Partnership: A structured program has helped us connect with educational sectors, offering them possible learning outcomes their teachers and students may benefit from. There is a need to double-up the efforts in reaching out to other schools and universities to further add partnerships.
Wikimedia Incubator projects Development: Most of our members are Central Bikol speakers. It hindered our efforts to try developing other language incubator projects. There are three strategies we come up with: providing our learning hub with Philippine language dictionaries, which we can use in developing these projects; visiting the actual area and immersing ourselves in the local community; and partnering with local writers and cultural groups who have the same objective of language preservation.
Language Preservation Initiatives: The translation tool in Wikipedia has come in handy for most of the editors, even newbies. But we would need to back-up them up by proofreading the articles. We should shift the focus to having usable content instead of just adding the number of articles.
9. Did anything unexpected or surprising happen when implementing your activities?
The general support fund differs a lot from the rapid grants our group has usually received. We would need to think of a long-term movement, align the outcomes with our overall objectives, and continuously sustain the momentum of our programs. Positive things that have come up during this period were having new partnerships, shifting our strategy to a more community-friendly approach (community merienda, Women@work interviews), and showcasing our group’s work through the clinics in Let’s Connect (How to Build a Wikimedia User Group, Cross-Regional - Let's Connect Grantee Partner Learning Conversation 1).
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
Our focus on language preservation and developing incubator projects was still part of our program. For the next grant period, some of the projects were initiated by other members, activities they knew would be suitable for our community and the demography we are working on. Other new priorities we have identified are expertise on campaign tools for our organizers, alignment of our projects to the Movement strategy, and identifying gaps not solely on gender but on other aspects of editing and campaign participation.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
Through this fund, we were able to establsh a strong connection to our community by our Community Learning Hub. Initially, we only plan to have sa safe space for our volunteers to learn about Wikimedia projects and a place where to contribute. Through the process, we were able to open up this space to a more broader community where ordinary people can join our volunteers simply by reading a book, accessing the internet or playing with them (board games). We designed our Community Learning Hub to be inviting to people from all walks of life and that anyone will feel welcome, even just to sit and enjoy the view of our local community. As a team, we feel that building the Learnign Hub is our greatest accomplishment as it enbales us to do our volunteer work and feel safe in doing it.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Photos in Wikimedia Commons: https://commons.wikimedia.org/wiki/Category:WAP_UG_Activities_2023-2024
Part 3: Metrics
[edit]13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Bridging the gender gap on Wikiprojects | These are identified wikiprojects with visible gender-gap issues. | 5 | 0 | For this year, we failed to focus our action on identifying wikiprojects that lack equity in gender representation. Our activities were mainly directed to user and editor training and offering learning opportunities and skills development of our volunteers. | Not Applicable |
| Education Sector Partnership | These are the possible educational institutions that would collaborate with the outreach programs, edit-a-thons, and campaigns the group will be running. | 3 | 3 | Partners:
We were able to connect with three academic institutions for our activities this year and for our future activities. Two senior high schools for WikiDunong and 1 college for Wikimedia initiatives related to libraries. |
Send out letters of communication for partnerships. We also visited these institutions prior to building connections. |
| Wikimedia Incubator projects Development | These are the both the existing incubator projects under the Wikimedia Incubator and the possible languages that can have an official incubator project to work on. | 2 | 2 | Rinconada Wiktionary
Iloko Wiktionary |
Source:
Hatch-A-Wiki:Rinconada Wiktionary Tracker: CatAnalysis - BTO CatAnalysis - ILO |
| Language Preservation Initiatives | These are the translated articles on Wikipedia and the uploaded audio files on Wikimedia Commons through the Wikiboses project. These will both impact the language advocacy of the group. | 100 | 106 | Ukraine Diplomacy Month 2024 in the Philippines
|
Tracker: |
| Leadership Development | This will indicate the number of volunteers who have taken leadership roles either as appointed officers of the group or initiating a wikiproject campaign and edit-a-thon. | 5 | 14 | WPWP Organizers - 6
SheSaid Organizers - 4 Human Rights Day Organizers - 4 |
N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | This are the number of repeat participants that are present in every activity ran. | 20 | 22 | Regular editing activity was tracked monthly using this tool. | WAP Edits Tracking Document |
| Number of organizers that continue to participate/retained after activities | There are 12 active members on our group and we expect full participation of at least 5 organizers in the whole duration of the programs. | 5 | 16 | Currently, we have 16 volunteers who have organized two or more activities from June 2023 to May 2024. | NA |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | This are the partnership we will be having in connection with the Wikiboses project, one from the Writers group and one for the cultural group. | 2 | 4 | Partners:
We were able to provide financial support to two organizations running events related to culture and heritage preservation. |
Sponsorship:
|
| Feedback from participants on effective strategies for attracting and retaining contributors | This will be tracked and generated thru evaluation forms both online and in print. | 50 | 68 | Feedback colelcted during events:
|
Reports: |
| Diversity of participants brought in by grantees | Participants will be provided with forms that would identify their gender, economic status, technical know-how on computers, and educational attainment. Names will not be mentioned during reporting. This is also an optional questionnaire to answer. The target will determine the 4 items (gender, economic status, technical know-how on computers, and educational attainment) identified. | 4 | 3 | * For 2023-2024, we were able to collect data about the participants’ gender group, age group, and occupation.
|
Registration Summary per Advocacy
Sources:
|
| Number of people reached through social media publications | Advertisement will be run on our social media pages, both in Facebook and Twitter. | 1000 | 3000 | We are reaching an average of 3k - 5k users per month without using paid ads. | Facebook Insights |
| Number of activities developed | There are seven activities we intended to develop and accomplish for this program. | 7 | 7 | Activities Developed in 2023:
|
Links to Reports: |
| Number of volunteer hours | We will determine the time availability and come with an agreement to the specific volunteer hour required for each member every month. | 8 | 15 | Volunteer hours rendered by our members range from 5 to 40, with a median of 10-20 hours per month. | https://docs.google.com/spreadsheets/d/1IDmD8OArWGQRXTWdZHJNMtYXKq9FNKHa3u3e9FNukVc/edit?usp=sharing Volunteer Report Card]
|
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | These are the number of participants reached through the training and have not engaged into active editing. This will be tracked using attendance sheets and evaluation forms. | 250 | 257 | SheSaid Campaign - 48 registrations
HRD - 71 registrations WAP Community Learning Hub Users - 139 users |
Summary of Registration 2023-2024
Sources: |
| Number of editors | These are the registered editors on our event pages, Program and Event Dashboard, and hashtag tracker tool. | 500 | 236 | Recorded Campaign Editors:
|
Sources: |
| Number of organizers | These are the number of organizers involved in all our campaigns, edit-a-thons, and outreach activities. They will be tracked through documentation and accomplishment reports. | 10 | 20 | We have a recorded 20 volunteers organizing each event all through out the funding year. | Programs and Events Dashboard, Volunteer Report Card |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikiquote | This will include both the Central Bikol and Tagalog Wikiquote projects during the Art+Fem Campaign, SheSaid drive, WikiGap, and WikiForHumanRights campaign. These are both the newly created and improved pages. | 2000 | 16664 | Total edits:
Both projects have exceeded our target number of edits, however, another set of proofreading is to be done to achieve translation consistency. |
Tracker:
Other Source:
|
| Wikipedia | This will are all the newly edited articles and improved articles during the #1Lib1Ref Campaign, WikiForHumanRightsCampaign, Philippines Climate Change translate-a-thon, and Art+Feminism Campaign. | 600 | 1200 | A total of 1,200 pages improved and 31 pages created during the Wikipedia Pages Wanting Photos Campaign.
|
Tracker: |
| Wikidata | This will be generated through all the active campaigns being run. | 500 | 93 | N/A | Tracker: |
| Wikimedia Commons | This are the audio recordings thru the Lingua Libre and Spell4Wiki Application during the Central Bikol Wiktionary Edit-a-thon and the recording of literary pieces, prayers, and incantations for the Wikiboses project. | 3000 | 4422 | Audio Recordings Uploaded:
|
Tools: |
| Wiktionary | These are all the improved entries and the added words on the Central Bikol Wiktionary. | 7000 | 8000 | In celebration of the Bikol Wiktionary birthday, we were able to add new entries from 6,801 to 7000+.
As of August 2024, Bikol Wiktionary has 7,579 entries. |
Tracker:
Other Source:
|
14. Were there any metrics in your proposal that you could not collect or that you had to change?
Yes
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
Considering the culture of our community, we would need to produce a questionnaire/form that can supply us with the data needed in a way that the respondent would not be hesitant to provide answers. A short orientation as to why they should be providing information and the confidentiality of the data should also be conducted.
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Link to other learning and sharing opportunities of Wiki Advocates Philippines User Group:
https://docs.google.com/document/d/1Aka8jFvu5EpbMG3IgPLN2Flizkij7Rk3SkrOy6uB2TA/edit?usp=sharing
Part 4: Organizational capacities & partnerships
[edit]17. Organizational Capacity
| A. Financial capacity and management | This capacity has grown but it should be further developed |
| B. Conflict management or transformation | This capacity has grown but it should be further developed |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This capacity has grown but it should be further developed |
| F. Program design, implementation, and management | This has grown over the last year, the capacity is high |
| G. Scoping and testing new approaches, innovation | This has grown over the last year, the capacity is high |
| H. Recruiting new contributors (volunteer) | This has grown over the last year, the capacity is high |
| I. Support and growth path for different types of contributors (volunteers) | This has grown over the last year, the capacity is high |
| J. Governance | This has grown over the last year, the capacity is high |
| K. Communications, marketing, and social media | This has grown over the last year, the capacity is high |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This has grown over the last year, the capacity is high |
| N. Accessing and using data | This capacity has grown but it should be further developed |
| O. Evaluating and learning from our work | This capacity has grown but it should be further developed |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity has grown but it should be further developed |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Formal training provided by the Wikimedia Foundation, Formal training provided by a Wikimedia Movement organizing group (i.e., Affiliates, Grantees, Regional or Thematic Hub, etc.), Peer to peer learning with other community members in conferences/events
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
Lack of awareness of capacity building needs, Lack of knowledge of available capacity building opportunities, Lack of staff time to participate in capacity building/training
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
While we are already composed of regular members doing volunteer work for our programs, we would need to strengthen our administrative aspect. Most of the volunteers are still students and would need to divide time between our affiliate work and their studies. Inviting experts in the field is an option we seek to implement so that officers and the board will not be handling multiple tasks.
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Strongly agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Strongly agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Strongly agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Permanent staff outreach, Board members’ outreach, Volunteers from our communities
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
Lack of staff to conduct outreach to new strategic partners, Lack of staff capacity to respond to partners interested in working with us, Limited funding period
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
Our educational sector partners were approached directly by our group for our WikiDunong program, whereas other partners have connected with us through our visibility in social media and in our website. Partnering is more of marketing our group’s capacity to our prospects directed towards a common goal. It may be in a form of an interview, training, funding, and resource distribution, as long as it is inline with our objectives, we pursue the partnership.
Part 5: Sense of belonging and collaboration
[edit]21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
The grant process has evolved through the years, making it simpler and less tasking for Wikimedians. We are aware of these changes since we’ve been accessing the rapid grants several years before, and even how we report each completed grant is easier as compared to before. Through a series of clinics organized by Let’s Connect in relation to the grant process, even newbie Wikimedians can now proceed with requesting grants that are in line with the movement and promise a practical impact on the wikiprojects. In 2021, as the Regional Grants Committee was formed, it has proven to be more equitable in terms of approving or, in other cases, not funding a certain grant. Each grant request was processed from the perspective of a movement volunteer, thus, they knew what was indeed helpful for the community or even for the region as a whole. These improvements have made the grant process more accessible to volunteers, who are receiving support for their initiatives.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
Increased significantly
23. If you would like to, please share why it has changed in this way.
N/A
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
Increased significantly
25. If you would like to, please share why it has changed in this way.
N/A
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
None
Supporting Peer Learning and Collaboration
[edit]We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
Yes
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
During one of the sessions of Let’s Connect, we were able to discuss our strategies on how to build a user group. We have included how we started with rapid grants, how we targeted a specific incubator project to have constant editors, how we partnered with other affiliates in the movement, and how we align the existing skills of our volunteers into our work. We have also released two newsletters that included the summary of our work, one of which is supported by the Art+Feminism.
One of our member was also invited by our program officer to help the Wikimedia Singapore in their campaign activities. It was conducted through a Let’s Connect session type discussion.
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
We do this rarely (less than twice a year)
29. How does your organization currently share mutual learning with other grantees?
Our group hosts a website where we release our announcements, inspiring stories, and campaigns we run, also the similar information is being published on meta. There is also a Cross-Regional Grantee Partner Sharing session where we will be able to share to the wider Wikimedia community our learnings and challenges, and in this session we’ll also be able to hear from other affiliates about their works in the movement.
Part 6: Financial reporting and compliance
[edit]30. Please state the total amount spent in your local currency.
70266.91
31. Local currency type
USD
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
We have an overspent of more or less 2,400 USD. Upon request, we overlooked to include the fiscal sponsorship fee, and failed to consider the possibilty of receiving multiple scholarship (to participate and present) for several Wikimedia in-person events. The overspent were used to cover volunteer support for accommodation and transit expenses not covered by the conference scholarships, and additional campaign and administrative expenses affected by budget re-alignment.
We provided a financial report in USD because there were expenses managed by Kiwix, our fiscal sponsor, in USD and Euro, like transfer fees, booking, etc. It is challenging to report everything in Philippine Peso. Any report provided by our fiscal sponsor will be considered superior and more reliable.
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
N/A
34b. What are you planning to do with the underspent funds?
N/A
34c. Please provide details of hope to spend these funds.
N/A
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.