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Grants:Programs/Wikimedia Community Fund/Wiki Editoras Lx 2023 Annual Plan

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Wiki Editoras Lx 2023 Annual Plan
start date2023-01-092023-01-09T00:00:00Z
end date2024-01-082024-01-08T00:00:00Z
budget (local currency)39927.76 EUR
amount requested (USD)38423.28 USD
amount recommended (USD)38423.28
grant typeGroup of individuals not registered with an organization
funding regionNWE
decision fiscal year2022-23
funding program roundRound 1
applicant and people related to proposalAnita Braga (contractor), XenoF (contractor), bantuwords (contractor), Categcc (contractor), Contaminadas (volunteer), Girassolei (volunteer), Maria Curista (volunteer), RitaFMatos (volunteer), Ritargd (volunteer)
organization (if applicable)Wiki Editoras Lx
Midpoint Learning Report 
Final Learning Report

This is an automatically generated Meta-Wiki page. The page was copied from Fluxx, the grantmaking web service of Wikimedia Foundation where the user has submitted their application. Please do not make any changes to this page because all changes will be removed after the next update. Use the discussion page for your feedback. The page was created by CR-FluxxBot.

Applicant details


Wikimedia username(s):

Anita Braga (contractor), XenoF (contractor), bantuwords (contractor), Categcc (contractor), Contaminadas (volunteer), Girassolei (volunteer), Maria Curista (volunteer), RitaFMatos (volunteer), Ritargd (volunteer)


Wiki Editoras Lx

G. Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

H. Have you received grants from any non-wiki organization before?


H.1 Which organization(s) did you receive grants from?


M. Do you have a fiscal sponsor?


M1. Fiscal organization name.

Paisagem Elementar, Cooperativa Cultural, Crl

Additional information


R. Where will this proposal be implemented?


S. Please indicate whether your work will be focused on one country (local), more than one or several countries in your region (regional) or has a cross-regional (global) scope:


S1. If you have answered regional or international, please write the country names and any other information that is useful for understanding your proposal.

T. If you would like, please share any websites or social media accounts that your group or organization has. (optional)

Meta - https://meta.wikimedia.org/wiki/Wiki_Editoras_Lx

Facebook - https://www.facebook.com/WikiEditorasLx/ Instagram - https://www.instagram.com/wikieditoraslx/ Twitter - https://twitter.com/wikieditoraslx

M. Do you have a fiscal sponsor?


M1. Fiscal organization name.

Paisagem Elementar, Cooperativa Cultural, Crl



1. What is the overall vision of your organization and how does this proposal contribute to this? How does this proposal connect to past work and learning?


A lusophone Wikimedia universe without disparities. Where all people - regardless of their gender, race, sexual orientation, disabilities or where they live - are represented, and where all people have the acess and means to contribute to their representation. Where communities on the margins have access to be positioned at the center of knowledge sharing. A Wikimedia Movement where all of this is reflected not only in the platforms' contents, but also in the structures and hierarchies.

Our work so far:

The two main pillars of our work were the result of a feedback process, between creating content with and about underrepresented communities (in which we include ourselves) and providing the tools to these same people to contribute to content creation, thus imprinting tacit knowledge on wiki projects. Representation and autonomy are crucial principles for us. Along these past 3,5 years, we've been organizing biweekly editing meetings for trans and cis women and non-binary people, editathons, activities that drive the debate on gender and its intersectionalities within the Movement, and off wiki dissemination about these issues on the media.

Without funding, and only with our volunteer efforts, we have reached a community of more than 100 people who have edited with us, a group of 45 who participate in our online forum, 10 partnership events, and more than 50 biweekly editing meetings.

This proposal is fundamental for us to support the continuity to the work we have been developing since 2019 and to get closer to our vision by structuring and optimizing our efforts towards it:

We accumulated knowledge on how to create a thematic wiki community from scratch, with a lot of voluntary work, never letting go, through pandemic and post-pandemic times. We have established a lot of partnerships, we have reached out to several wiki allies and we have realized we can contribute in a powerful way to peer-capacitation, sharing experiences and supporting a sustainable growth of the Movement. We believe this proposal reflects what our group needs to consolidate what we have achieved so far and to develop the paths we believe will take us further on the mission of contributing to a decolonized Wikimedia Movement.

Even though we actively searched for diversity on our group, it kept fairly homogeneous (mainly white cis women). Having realized that, we have promoted curated events, inviting people from underrepresented communities to get to know us, to know about the potential of Wikimedia and to help us overcome our blindspots. These actions have increased our diversity, so it's a path we want to consolidate. We have learned, however, that in order to retain editors, we need to keep strong communication efforts, and keep doing events other than the periodical editing meetings, since they are not always compatible with the extra workload women and nb people need to do in order to compensate for society's expectations and oppressions.

Also, to achieve our main principles stated above - representation and autonomy - we must continue contributing for the on-wiki community, that is to promote reflection on which existing obstacles hinder these people from accessing and contributing to the Movement, and also from including decolonized knowledge within different projects. This structural work has been done through reinforcing alliances - through collaborations with Wikiesfera, Wiki Movimento Brasil (WMB) and Wikimedia Portugal (WMP) -, participation in community decision-making, as well as through the dissemination and intermediation between our editors and the opportunities and announcements of the wiki community. However, more work has to be done to identify and reduce our editors skills and capacities, enabling them to become more active members of the Movement.

You can read more about our vision and how this proposal is connected to it and to our past learnings in our Strategic Plan, attached to this proposal.

2. What is the change that you are trying to bring about and why is this important?


  • According to the Wikidata Human Gender Indicator (WHGI), as of May 2020, only 18.36% of Wikipedia biographies in Portuguese are dedicated to women. Lusophone wikipedia is on the 72nd position, with about 43 thousand women's biographies, against almost 193 thousand men's biographies
  • More critical is the lack of large-scale data on the number of women editors in the Portuguese-speaking community. Including data that would inform us about intersectional issues within the gender gap - either in content as in participation
  • Wiki Editoras Lx is to date the only existing user group on the Portuguese Wikimedia community that, through biweekly editing meetings and through edithathons, develops work exclusively focused on filling these two gender gaps simultaneously and with an intersectional focus
  • Our group has a good capacity of mobilizing new editors, but a low rate of retention, either in person or online
  • Since 2019, the highest number of people participating and coming back to our biweekly editing meetings happened when we were able to have an intense external and internal communication activity
  • We have learned valuable lessons on how to promote decolonial editors’ communities, but we lack the time and resources to pass on this knowledge
  • Besides that, we have several on-wiki and off-wiki groups/projects/organizations wanting to develop partnerships/alliances with us, but our organizing voluntary capacity has reached its limit

The change: These are the outcomes we expect to achieve: 1. Strengthen, expand and diversify WELx's editors' community to support the sustainable growth of the user group 2. Position WELx as a pioneer and a referencial contributor to the decolonization of Wikimedia projects to exchange and support similar projects/groups 3. Demonstrate the value of the Wikimedia Mouvement for non-Wiki organizations (gender, racial related) to expand the decentralization of knowledge

We believe that if we:

  • Understand needs and availability from our community and adapt our activities to them
  • Increase the communication on and off-wiki of our activities
  • Communicate specifically for certain diverse groups
  • Continue inviting curators from underrepresented communities and build capacity of existing members
  • Systematize and disseminate learnings from our experience since 2019
  • Reinforce thematic alliances
  • Partner with underrepresented communities, understanding their specific needs and resources, capacitate and use wikitools to visibilize content related to their mission

…then, in the short/medium term:

  • The activities will have more and diverse participants who will have the chance to develop more skills
  • There will be a more capacitated peer-to-peer support group
  • Underrepresented groups will see the value of WM as a platform to reposition power in terms of open knowledge sharing
  • Partnerships will be based on partners' specific needs and contexts
  • More hidden knowledge will be included in WM projects
  • Other user groups and projects may learn from WELx experience, and vice versa

...and then, in the long term, the impact will be that:

  • More wiki gaps will be addressed and biased content will be reduced
  • Underrepresented communities will have access and skills to autonomously contribute and participate in the WM Movement
  • Representation will be assured at more levels of the Wikimedia Movement hierarchy and structures
  • Underrepresented communities users will have developed more critical capacity to propose changes that better accommodate their contexts and needs
  • Lusophone policies will better reflect the community diversity

Assuming that…

  • User group members will have the interest and time to participate in activities
  • The WM lusophone community will be open to integrate our editors
  • Other thematic user groups and projects have interest in partnering with WELx and share knowledge
  • Non-wiki organizations are open and motivated to develop joint activities

3. Describe your main approaches or strategies to achieve these changes and why you think they will be effective.

Outcome 1 - Strengthen, expand and diversify WELx's editors' community to support the sustainable growth of the user group


  • Understand needs and availability from our community and adapt our editing meetings
  • Increase the communication on and off-wiki
  • Communicate specifically for certain diverse groups
  • Continue inviting curators from underrepresented communities
  • Build capacity of existing members

Description/rationale: Our group expanded after the first editathon we hosted in 2020. After mid-2021 the number of active users slowly decreased, along with lesser communication efforts. We continued the biweekly meetings, trying to respond to different availability, but there was still low retention. We noticed an increase shortly after last April’s editathon, showing us that more communication and intensive events might result in more participation. Also, having a black journalist as curator, who after that joined our group, increased the diversity of participants and their retention. On another level, through our whatsapp group, editors have shown the need to develop their abilities to better contribute for WM, both through content as through participation in decision making.

Outcome 2 - Position WELx as a pioneer and a referential contributor to the decolonization of Wikimedia projects to exchange and support similar projects/groups


  • Systematize learnings since 2019
  • Disseminate learnings and knowledge
  • Reinforce thematic alliances

Description/rationale: The past 3,5 years we experimented a lot on creating a community from zero, diversifying our members and promoting the decolonization of WM. We were invited by off-wiki organizations and people to talk, write articles, facilitate activism forums and host editing meetings, expanding the understanding of our local community about WM. Women from WMB reached out, we started sharing knowledge and experiences. Soon after we got more involved in the wiki movement. We then started co-organizing events with WMP and WMB. Other groups and projects have shown interest in collaborating with us, which makes us believe we can establish more alliances. But our contribution to WM will be more effective and relevant if we systematize our reflections and learnings.

Outcome 3 - Demonstrate the value of the Wikimedia Mouvement for non-Wiki organizations (gender, racial related) to expand the decentralization of knowledge


  • Outreach to underrepresented communities
  • Understand specific needs and resources
  • Follow-up

Description/ratio: we have partnered with off-wiki organizations from underrepresented communities. Some of these, and others, would like to develop activities with us. Creating solid partnerships involves a deep mutual understanding of each partner's context and resources, so we want to assess needs before we develop joint activities. This outcome’s goal is to keep the connections alive, and follow up to prepare future solid collaborations.

4. What are the activities you will be developing and delivering as part of these approaches or strategies?

Outcome 1 - Strengthen, expand and diversify WELx's editors' community to support the sustainable growth of the user group Objective 1 - Increase participation and diversity on WELx's activities Activities:

  • Community survey - to assess availability, request feedback of the biweekly meetings, and adapt our meetings planning, if needed
  • Editing meetings (in person/online) - to continue a regular opportunity of informal capacitation and motivation for editors to contribute to the Wikimedia Movement
  • Communication strategy and communication plan implementation - having realized that a less investment in communication has resulted in less participants on our regular meetings, we believe this activity will increase the visibility of our activities, reach out to more potential editors, namely from underrepresented communities, and will motivate our editors to become more active and involved on our activities.
  • Editathons curated by people from underrepresented communities - since 2020 that we started a series of events curated by off-wiki partners that have resulted in capturing the interest of more editors and in the diversification of our participants

Objective 2 - Build our user group members' editing skills Activities:

  • Needs assessment survey - to assess our editors knowledge and editing skills development needs
  • Capacity building events/talks/webinars - based on our previous assessment, provide two capacitation building events/talk/webinars on the most critical skills needed.

Note: we will continue to use our whatsapp peer support group to provide assistance in between meetings.

Objective 3 - Promote autonomy of WELx's user group members within the Wikimedia Movement Activities:

  • Needs assessment survey - to assess access levels and level of understanding of the Movement structures and decision making processes
  • Capacity building events/talks/webinars - based on our previous assessment, provide two capacitation building events/talk/webinars on the most critical knowledge needed
  • One-on-one assistance and support - schedule one-to-one assistance and support to editors that need guidance on how to increase their levels of access, voting for community decisions, preparing their own projects or funds’ requests, etc

Note: the three community survey activities planned for this outcome, for all of its objectives, will be done simultaneously, in order to optimize resources and the editors time and availability.

Outcome 2 - Position WELx as a pioneer and a referencial contributor to the decolonization of Wikimedia projects to exchange and support similar projects/groups

Objective 1 - Systematize the user group's learnings and converting them into usable resources Activities:

  • Mapping and systematization of past dissemination/activities' learnings - identify and extract data from all the groups’ documents and resources (meetings’ notes, published articles and interviews, event reports and participants’ feedback) to serve as a basis of our learnings’ process and history since 2019
  • Focus groups - based on this previous mapping, invite active and past members to reflect on learnings and on the history of the group
  • Report - analyze the mostly qualitative data and produce a report summarizing learnings and the group’s history
  • Article writing and publishing, manual and booklet production - based on the report, produce a dissemination article, a best principles manual and a booklet presenting the group’s history

Objective 2 - Promote peer-to-peer capacitation based on WELx's learnings Activities:

  • Capacitation events: webinars, workshops, talks - based on the reports findings and the manual, promote events to disseminate our learnings, share knowledge with other user groups/affiliates, promoting co-learning and reach out to similar user groups

Objective 3 - Reinforce peer-to-peer collaboration with other groups and affiliates that share the same decolonial perspectives on the Wikimedia Movement Activities:

  • Participation in affiliates/user groups events, webinars, meetings - reinforce our presence in capacitation events/talks/webinars or meetings promoted by other user groups/affiliates, and/or promote the co-organization of events

Outcome 3 - Demonstrate the value of the Wikimedia Mouvement for non-Wiki organizations (gender, racial related) to expand the decentralization of knowledge Objective 1 - Promote wikipedia as a tool to visibilize and reposition marginal knowledge in the center Activities:

  • Needs assessment surveys - to assess interest, perception of WM Mouvement, knowledge sharing resources and needs and the organization resources
  • Production of communication materials - to reach out more effectively
  • Meetings - to follow up on contacts and previous networking and define joint interests and potential collaborations

Note: initially we will reach out to organizations with which we had already partnered in some way on previous activities, to ensure the continuity of our work.

5. Do you want to apply for multi-year funding?      


5.1 If yes, provide a brief overview of Year 2 and Year 3 of the proposed plan and how this relates to the current proposal and your strategic plan?


6. Please include a timeline (operational calendar) for your proposal.

Please find our timetable in the uploaded file . If you prefer to see it with context, please check pages 9, 10 and 11 of the uploaded Strategic Plan.

7. Do you have the team that is needed to implement this proposal?

Community development and outreach coordinator (contractor): Ana Bragança (Anita Braga) Skills development and dissemination coordinator (contractor): Flavia Doria (XenoF) Underrepresented communities outreach (contractor): Vanessa Sanches (bantuwords) Communication and Social Media Manager (contractor): Catarina Cabral (Categcc) Designer (contractor): Alícia Medeiros (Olhali)

Advisory Board (voluntary): Rita Matos (RitaFMatos), Rute Correia (Maria Curista), Tila Cappelletto (Contaminadas) In-person editing meetings organization support (voluntary): Rita Duarte (Ritargd) Online editing meetings organization support (voluntary): Sofia Matias (Girassolei)

This working organizational structure was created to meet the needs of this particular proposal. Over the years, Wiki Editoras Lx has worked in a horizontal way so that, except for the designer role, all the organizers involved are able to perform all the functions of this proposal, if needed.

8. Please state if your proposal aims to work to bridge any of the identified CONTENT knowledge gaps (Knowledge Inequity)? Select up to THREE that most apply to your work.

Content Gender gap, Language, Cultural background, ethnicity, religion, racial

8.1 In a few sentences, explain how your work is specifically addressing this content gap (or Knowledge inequity) to ensure a greater representation of knowledge.

Our work focus is the gender gap within the Lusophony, with an intersectional approach on racial, ethnicity, sexual identity, geography and more. However, we believe that closing the content gap is directly linked to closing the participation gap, since content is also about bias. So our group works on these two interlinked fronts. We seek to do our work through a dynamic of partnerships, networks and connections outside the wiki world, to reach the people and collectives from communities that are more underrepresented in the Wikimedia Movement, opening possibilities for inclusion. A good example of how these interlinked fronts succeeded in bridging the content gap are the guest curated events we have promoted. By inviting people and collectives from underrepresented communities or representing knowledge gaps, we overcame the blindspots and lack of diversity of our group, joining forces and summing up our wiki skills to their content knowledge.

9. Please state if your proposal includes any of these areas or THEMATIC focus. Select up to THREE that most apply to your work and explain the rationale for identifying these themes.

Human Rights, Diversity

10. Will your work focus on involving participants from any underrepresented communities? Please note, we had previously asked about inclusion and diversity in terms of CONTENTS, in this question we are asking about the diversity of PARTICIPANTS. Select up to THREE that most apply to your work.

Gender Identity, Ethnic/racial/religious or cultural background, Linguistic / Language

11. What are your strategies for engaging participants, particularly those that currently are non-Wikimedia?

Our focus has always been bringing awareness to knowledge gap issues and promoting editing Wikipedia and sister projects as a solution for greater representativeness in knowledge. Approaching and engaging people from outside the wiki universe is the basis of our work. Since we work for the inclusion of women and non-binary people, these are people who are mostly underrepresented and need to be included. In detail: Cross-cutting - having a social media and communication expert to implement a communication strategy specifically designed to address underrepresented communities. So we can reach those who would like to take an active role in these transformations. Outcome 1 - guest curator program - the strategy is to invite collectives and associations from underrepresented groups to curate events, assuring articles listings that go beyond WELx existing blindspots, mobilizing their communities, making underrepresented groups feel more motivated to contribute to their representation on WM, and mobilizing their community members. It’s a strategy already tested and proven to provide results engaging and retaining new editors from underrepresented groups in our group. Outcome 3 - off-wiki underrepresented groups outreach - the strategy is to approach off-wiki organizations involved in education and activism to improve their perception of WM and the opportunities to develop joint activities/programs. To achieve this outcome, the team will be reinforced by Vanessa Sanches, who is now an organizer from our user group, and works as a journalist communicating to the black lusophone community (namely Portugal and African countries).

12. In what ways are you actively seeking to contribute towards creating a safer, supportive, more equitable environment for participants and promoting the UCOC and Friendly Space Policy, and/or equivalent local policies and processes?

Having applied the Friendly Space Policy, as well as Art+Feminism policies, on all of our events since the beginning, we are very familiar with these issues. Since we work with women and non-binary people, with a strong focus on intersectionality, creating a safe space both online and in-person is a priority for our meetings, as well as for our extra-events communication forum.

About the UCOC, we have also promoted awareness among our editors and, recently, encouraged them to participate in the voting process. However, being this a recent resource, we have been exploring how we can make a better use of this policy on our activities.

Given our experience, the privacy and security of our editors is a priority for us, be it concerning their image or their user login. It is of utmost importance that they are informed about potential vulnerability and risks when working with gender, race, LGBTQ related content on wikimedia, before consenting to edit or share data on the platform.

In detail, these are some of the actions we take during our activities: assign people to report abuse or any kind of harassment, address the existence of a safe and friendly space policy to be followed flag people who do not want to be photographed, create dynamics with the goal of connecting more the participants and stimulate the creation of empathic and friendly relationships

If anything else, we seek to influence by example when we say our pronouns, when we do not create hierarchies in the learning process, or when we treat each other with respect and empathy even when we disagree, to show that no one will be punished in any way for speaking or for experimenting for themselves.

And finally, we are always looking for ways to make our spaces safer, friendlier, and more inclusive through surveys and an open dialogue with everyone who comes to our events.

13. Do you have plans to work with Wikimedia communities, groups, or affiliates in your country, or in other countries, to implement this proposal?


13.1 If yes, please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We already collaborate with affiliates and chapters, for example Wikiesfera, Wikimedia Portugal, Wiki Movimento Brasil and other communities and groups, such as Na Pupila and +Theory of History in Wiki. This is a work that we intend to continue because we greatly value our networks and working in partnership and collaboration. This proposal will be directly shared not only with the network of wikimedians who have already edited with Wiki Editoras Lx, but with this network of groups, affiliates and partner chapters, through their respective channels on Telegram and WhatsApp. As we believe that the thematic work related to gender within the Movement is of common interest regardless of location, we intend to share this with our contacts with thematic affiliates outside the Lusophone world, because some people have already shown interest in supporting us in this process. Finally, we will also send it by email to people of interest within our mailing list.

14. Will you be working with other external, non-Wikimedian partners to implement this proposal?


14.1 Please describe these partnerships and what motivates the potential partner to be part of the proposal and how they add value to your work.

Penha Sco is a cultural and artistic co-op that has hosted our edit-a-thons and editing events since day one. For them, also feminist and decolonial, having Wiki Editoras Lx using their space brings more vibrancy and exposure to their venue and activities. They will keep sharing their space with us, to host our activities (editing meetings, edit-a-thons and capacitation events). Moreover, due to this long term collaboration, and having a great sum of experience managing funds, they also agreed to be our fiscal sponsors. Even though this administrative and fiscal support will be paid, it’s a great relief being able to work with a trustful partner.

CooLabora is a cooperative of social intervention, based in Covilhã, in the center of Portugal, whose three main areas of action are gender equality and combating domestic and gender violence, initiatives with people and groups in vulnerable situations and societal alternatives. Lia Antunes (user:Lia Antunes), one of our editors, has promoted a connection between our group, CooLabora and one researcher from Universidade da Beira Interior, in Covilhã, to organize an editathon around rural women of that region of Portugal, considering that there’s a huge history of female contribution to the history of industrial development, music and traditions that has recently started to be unveiled. Wiki Editoras Lx has a long time wish to be able to focus on rural women, so we promptly agreed to include this collaboration on our annual plan. CooLabora will contribute with the curating of the event, logistics and participants’ mobilization.

Bantumen is a media platform dedicated to the black Portuguese-speaking community, with emphasis on African lusophone countries. Vanessa Sanches, its co-founder, curated the last editathon we hosted and joined our user group, becoming herself an editor and one of our team members for this proposal. Bantumen has been a media partner ever since, having published a piece on the editathon, contributing with communicating of our events to the black lusophone community and will continue to do so.

15. How do you hope to sustain or expand the work carried out in this proposal after the grant?

16. What kind of risks do you anticipate and how would you mitigate these. This can include factors such as external/contextual issues that may affect implementation, as well as internal issues, such as governance/leadership changes.

Since most of the proposed activities are based on what we have already been doing/experimented on in the last 3,5 years, we don’t anticipate a lot of risks. However, we list above the ones that might affect our planning.

For governance/leadership changes, as explained on the team section, since we have always functioned in a horizontal way, and having opted for two co-coordination roles (added to the fact that each is only working 12 hours per week), in case one for some expected reason needs to leave, the other can assume. The same for communication and underrepresented groups outreach. For design, we would have to create a vacant position to complete the remaining tasks.

For logistics, we might anticipate the risk of our venue partner losing its rental, having to look for another space, due to increasing housing market pressures. In that case, we would have to find other free options, like partnerships with public spaces, such as libraries or museums.

Since it’s an annual implementation, and considering the existing economic environment, there might be risks connected to inflation-related increased costs or currency devaluation. In that case, we would have to adapt the scope of the events, give up on some activities and/or reduce the working hours.

17. In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Invest in Skills and Leadership Development, Identify Topics for Impact

18. Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here.  


Learning, Sharing, and Evaluation


19. What do you hope to learn from your work in this fund proposal?

Outcome 1 expected results - WELx users group members are more diverse, participate actively in the proposed activities, are more autonomous, understand better how the overall lusophone community structure works, are part of community decision making processes and contribute to bridge content gaps and eliminate biases 1. What factors motivated them to continue to participate in our activities? What factors act as barriers for the ones that didn't? How do both of these relate with interseccional crossings? 2. How many people are continuing to edit after the events/activities? 3. Do editors have the skills needed? What form of training and support was most/less useful in gaining these skills? 4. What are the main interests of WELx user group members concerning occupying spaces and roles within the WM Movement?

Outcome 2 expected results - WELx is regarded as a pioneer lusophone decolonial user group, benefitting and inspiring other individuals or groups, and is invited to share its learnings and to collaborate with similar user groups/affiliates/projects, reinforcing its role on bridging wiki gaps and opening access for underrepresented communities 1. In which way the joint exercise of summarizing learnings and the group's history contributed to strengthen the editors cohesion and sense of common mission? 2. Which learnings and knowledge are more relevant for other user groups/editors? 3. Which is the most effective way to communicate or share our learnings? 4. Is our group relevant enough to the WM Movement so that new groups/affiliates/individuals want to partner/make alliances with us?

Outcome 3 expected results - Wikimedia projects are recognized as a useful tool for non-wiki organizations from underrepresented communities to bridge knowledge gaps on an open environment, and WELx are regarded as a relevant and credible partner 1. What made these organizations trust WELx and see us and WM as useful to complement their mission? 2. Which WM projects/tools are more relevant to these organizations? 3. Which kind of contribution can these organizations have to advance the sharing of free knowledge and to decolonize WM?

20. Based on these learning questions, what is the information or data you need to collect to answer these questions? Please register this information (as metric description) in the following space provided.

Main Metrics Description Target
# event/project organized by initiative of editors other than the group organizers This metric measures the autonomy and motivation of editors to propose initiatives to the organizers 1
# editors increase their user access level This metric measures the autonomy and skills developed by the group members to contribute actively to the WM Movement, by increasing their user access level (autoconfirmed, confirmed and extended confirmed users, autopatrolled, bureaucrat, administrator...) 3
# invitations to participate or co-organize on-wiki activities by other affiliates, user groups or individuals This metric measures the interest of other WM Movement affiliates, user groups or individuals interest about WELx and to share learnings and knowledge 3
# of editors that refer having increased their level of editing skills This metric measures the effectiveness of our capacitation activities 50
% of editors from underrepresented communities (BIPOC, roma, rural, with disabilities, LGBTQIAP+, etc) This metric measures the diversity and balance of our editors. This metric will be measured by each type of the stated underrepresented communities. 50

Here are some additional metrics that you can use if they are relevant to your work. Please note that this is just an optional list, mostly of quantitative metrics. They may complement the qualitative metrics you have defined in the previous boxes.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities This metric measures the interest and motivation of editors to continue participating in our activities 50
Number of organizers that continue to participate/retained after activities N/A N/A
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability This metric measures the interest of both on-wiki and off-wiki organizations/projects/individuals to partner with WELx on a longer term 5
Feedback from participants on effective strategies for attracting and retaining contributors N/A N/A
Diversity of participants brought in by grantees N/A N/A
Number of people reached through social media publications This metric measures the effectiveness of our social media strategy 1000
Number of activities developed N/A N/A
Number of volunteer hours N/A N/A

21. Additional core quantitative metrics. These core metrics will not tell the whole story about your work, but they are important for measuring some Movement-wide changes. Please try to include these core metrics if they are relevant to your work. If they are not, please use the space provided to explain why they are not relevant or why you can not capture this data. Your explanation will help us review our core metrics and make sure we are using the best ones for the movement as a whole.

Core Metrics Summary
Core metrics Description Target
Number of participants This metric involves the total number of participants in all of the activities proposed in the annual plan 215
Number of editors This metric measures the total number of editors who edit Wikimedia projects as a result of our annual plan activities 50
Number of organizers N/A N/A
Number of new content contributions per Wikimedia project
Wikimedia Project Description Target
Wikipedia This metric measures the total number of Wikipedia articles created or improved as a result of the annual plan activities 1000
Wikidata This metric measures the total number of Wikidata items created or improved as a result of the annual plan activities 200
Wikimedia Commons This metric measures the total number of uploaded files as a result of the annual plan activities 250

21.1 If for some reason your proposal will not measure these core metrics please provide an explanation.


22. What tools would you use to measure each metric selected?

Dashboard, google forms, focus groups, e-mails. We will use the tools we have always used, but support to better define our measuring tools would be greatly welcome.

Financial Proposal


23. & 23.1 What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

39927.76 EUR

23.2 What is this amount in US Currency (to the best of your knowledge)?

38423.28 USD

23.3 Please upload your budget for this proposal or indicate the link to it.

We had some trouble to insert our costs breakdown into the recommended template, so we preferred using another format. In case our proposal is accepted, we would like to request support to adapt our format to the recommended one, so we can use it for the reporting.

Link: https://docs.google.com/spreadsheets/d/1gv2c0_zBuEMw9brb1RYpTSVrkVR1YzWu0sMoRSMNKQA/edit#gid=1622640617

23.4 Please include any additional observations or comments you would like to include about your budget.

This budget considers an average of 12 hours of work per week, for each coordinator, to implement all of the activities, by developing work themselves and coordinating other contractors and volunteer efforts.

We also considered the voluntary time our remaining organizers already put in the project, and that they will continue to do so.

The events' discriminate budgets were based on our experience from previous grants, having subtracted the costs that are already covered (design, social media paid ads, merchandising) and the venue contribution from our partner. This time, however, we included a fee to support the work of curators from underrepresented groups, namely BIPOC, since we are sensitive to the inequities that affect this community, and also the heavy symbolic heritage of requesting work for free.

The decentralized editathon included in the budget is referring to the event we are planning to organize with CooLabora, out of Lisbon.

Note: our group has retained 176,85€ of remaining funds from the last Rapid Fund we received. Back then, our priority was to invest in a projector, since the one from the venue was not the most adequate. However, considering that implementing this Annual Plan is more prioritary for us, we request for these remaining funds to be reallocated to this proposal, thus reducing the total amount requested for this current budget to 39 750,91€.

Please use this optional space to upload any documents that you feel are important for further understanding your proposal.

Other public document(s):

Final Message


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We/I have read the Application Privacy Statement, WMF Friendly Space Policy and Universal Code of Conduct.