Grants:Programs/Wikimedia Community Fund/Wikimedia Aotearoa New Zealand 2023 - 2026/Yearly Report (2023)
Report Status: Accepted
Due date: 30 July 2024
Funding program: Wikimedia Community Fund
Report type: Yearly Learning Report (for multi-year fund recipients) , reporting year: 2023
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General information
[edit]This form is for organizations, groups, or individuals receiving multi-year Wikimedia Community Funds to report on their yearly results.
- Name of Organization: Wikimedia Aotearoa New Zealand Incorporated
- Title of Proposal: Wikimedia Aotearoa New Zealand 2023 - 2026
Part 1 Understanding your work
[edit]1. Briefly describe how your proposed activities and strategies were implemented.
- In this first year of our multi year General Support Fund grant and our affiliate’s second year of General Support Funding:
We acknowledge that the organising capability of the membership is reduced given the time that is absorbed by the management of the Incorporated Society (WANZ). Key organisers also serve as committee members. To mitigate this we have encouraged members to become new organisers through promoting funding opportunities offered by the WANZ general funding grant. The new Executive Advisor has taken some organising burden from the committee.
We were overly ambitious with our plans for engaging with members of Māori and Pasifika backgrounds. The planned Pasifika project was not delivered as those targeted for organising the project had reduced their availability. There was no one to replace them.
The cross-affiliate relationship with Wikimedia Australia continues to improve with regular check ins and active discussions on what we can do together to leverage impact in our area of the Pacific.
The yearly in-person strategy weekend for the committee facilitated by a professional facilitator experienced in building teams continues to be impactful. This year we agreed on a task list so each committee member had autonomy on advancing parts of the business plan with regular check-ins with the full committee. The weekend continues to reinforce behaviours encouraging effective teamwork in the committee. The success of the strategy weekend has seen us start a second annual in-person meeting. The second meeting is focussed on business planning and budgeting so the committee can review its progress at a midpoint in the grant year whilst planning for the next year.
We continue to iterate and accept we might not get it quite right but best efforts and being bold mean efficient and effective progress as a group.
2. Were there any strategies or approaches that you felt were effective in achieving your goals?
- Do have an annual in-person, well facilitated, strategy weekend for the governance group of the affiliate. It pulls the group into a future thinking space. Do activities so each member of the governance group gets to know other committee members well and build trust. At our Strategy and Business Planning in person sessions we included warm up activities to learn more about each other and how we work.
Do accept that perfect is the enemy of good and iterate. Apply the editing approach of Wikipedia to your way of working - collaborate, be okay with others building on your work and taking a leadership role in that stream of work, be bold but not reckless.
Do remember that, done well, governance is work that’s not generally acknowledged. We find opportunities to acknowledge that our committee members are volunteering their time and they are providing valuable service. We do this at events and through small koha (gifts).
Do make sure that your governance group can accommodate contributors from all over your geographic region. Use online tools to organise well and communicate in an asynchronistic manner so everyone in the group can keep up to date and contribute no matter the timing of their contribution. The tools we use are Miro for the strategy weekend and the business planning weekend. BoardPro for governance meeting agendas, minutes, and documentation, Google Workspace and Zoom for online meetings, Slack for messaging, Xero for accounting, and Trello for activity progress management.
Don’t forget you are representing a community of editors and do check in with them regularly. Communicate your progress and barriers. We have a monthly national online meetup. The first 15 minutes is the progress of the governance group. This encourages organisers that are not committee members to lead and deliver on affiliate activities.
Ensure diversity on the Committee through targeted recruitment to ensure a good breadth of opinion.
3. Would you say that your project had any innovations? Are there things that you did very differently than you have seen them done by others?
- The annual in-person, professionally facilitated, strategy weekend continues to be a key point of difference.
Membership editing on Meta of an annual report of community activities (separate from any formal WMF reporting) has been maintained. This “all for one and one for all” report that anyone from the Aotearoa New Zealand editor community can edit is also a tool we use to encourage participation in the affiliate by editors who are sometimes hesitant to join in. It reflects the diversity of work that happens outside of the affiliate business plan but which the affiliate often supports.
Conducting retrospectives on affiliate activities. While we’ve only done this occasionally, it has proven to provide significant information. We had a retrospective on the Auckland WikiCon 2024 to better understand attendees, and seek opinions on our approach to events and communication.
4. Please describe how different communities participated and/or were informed about your work.
- Editing community in Aotearoa New Zealand
The activity report shows how WANZ and the editing community are working together. Communication occurs through regular meetups, edit-a-thons, events, and an annual WikiCon in a different region each year. We communicate through meetup notes in Wikipedia, posting notices and information on the WANZ private facebook group, in the New Zealand Project space on Wikipedia, in LinkedIn and on X/Twitter. This year we launched our website.
GLAM partners In addition to supporting GLAM project plans, funding applications, and project goals, committee members have regular scheduled catch ups with staff from three targeted GLAM orgs. The affiliate supported activities to encourage GLAM participation and build knowledge about the existence of WANZ. This includes funding a Wikidata presentation at Libraries and Archives biannual conference (LIANZA), promoting the WikiCon with Auckland GLAMs, and funding a Wikimedia at Large project in Christchurch focussed on engagement with GLAMs.
Pasifika community Building on and supporting this small editing community has remained a focus for the committee. The group is active and supports one another. We have also promoted WANZ and its funding goals to some of the knowledge management community in the Pacific.
Natural Environment / Science community This group is actively being engaged by an editor with support from the committee. Engagement occurs through presentations and direct contact as natural environment community members continue with their own science communication / outreach activities. Demonstrating how using WMF platforms to increase the impact of science communication has proved effective.
The Public WANZ website was completed in late 2023, and our LinkedIn profile set up in early 2024. This enables us to reach groups in the business community and provide an authoritative profile for news media. Still building a comms policy, strategy, and procedures for the affiliate.
5. Documentation of your impact. Please use the two spaces below to share files and links that help tell your story and impact. This can be documentation that shows your results through testimonies, videos, sound files, images (photos and infographics, etc.) social media posts, dashboards, etc.
- Upload Documents and Files
- Here is an additional field to type in URLs.
https://docs.google.com/document/d/19prIJ20r2hCOZ5Nd4urYUcLtTYv60plsGEXCBFDoXt8/edit?usp=sharing
https://docs.google.com/document/d/1Vmo0LHJdiqAMYjf9jLJjq4x2hxJjD-B1gv-9KHDdoOA/edit?usp=sharing.
https://en.wikipedia.org/wiki/Wikipedia:GLAM/Auckland_Museum/2023SummerStudents
6. To what extent do you agree with the following statements regarding the work carried out with the support of this Fund? You can choose “not applicable” if your work does not relate to these goals.
| A. Bring in participants from underrepresented groups | Agree |
| B. Create a more inclusive and connected culture in our community | Agree |
| C. Develop content about underrepresented topics/groups | Neither agree nor disagree |
| D. Develop content from underrepresented perspectives | Agree |
| E. Encourage the retention of editors | Agree |
| F. Encourage the retention of organizers | Agree |
| G. Increased participants' feelings of belonging and connection to the movement. | Agree |
7. Is there anything else you would like to share about how your efforts helped to bring in participants and/or build out content, particularly for underrepresented groups?
- Key insight is that our strategic goals cannot be delivered in one year or even three. Progress can be slower than anticipated which is disheartening and disappointing. Actively considering how to serve underrepresented groups in ways that meet their needs is mandatory for us. We are learning about trust in this relationship as even asking people in a way that they feel comfortable speaking hard truths doesn’t always result in engagement.
Younger members of underrepresented communities like Māori and Pasifika are part of the gig economy whilst also studying or having other commitments. Older members are often committed to supporting their community in multiple ways. We are changing tactics and focussing on building knowledge about the Wikiverse and how to edit, without setting expectations that people will become long term editors. We’re focussing on younger editors. The goal is “learn how to”. We’re focussing on replicating what worked at Auckland Museum with the tertiary age Summer Scholars / Interns and making it clear that these skill sets can contribute to earning power in certain roles. The Auckland Museum summer scholar programme targeted 4 students from diverse communities and they underwent a 10 week training programme. This programme exceeded expectations and is a model that WANZ wishes to support further - not just with Auckland War Memorial Museum but with other projects as well https://en.wikipedia.org/wiki/Wikipedia:GLAM/Auckland_Museum/2023SummerStudents
Part 2: Your main learning
[edit]8. In your application, you outlined your learning priorities. What did you learn about these areas during this period?
- Effective governance
We learnt we’re good at this. We work on improving performance as a governance group. Our hard working committee is generous with their time and skills. We have excellent support in our Executive Advisor.
Identify activities that connect editors with each other We need information from editors that currently do not connect to or organise for WANZ. Some may not want to engage with our organisation or get involved with the community, or they don’t yet know we exist. We need to know them better and what might make them engage with other editors more often.
To identify activities that increase the number of volunteers Recruiting committed editors is hard work. We focus on knowledge workers and promoting the Wikiverse as an outreach platform for their research. We recruit natural environment scientists with an ongoing science communication focus, others are theming projects of interest to new editors - calls to action for social good such as “edit for equity” or special interest topics such as improving the coverage of women architects work well.
To identify activities & develop supportive relationships with like-minded organisations Learnt this is easier than expected. If we let them know what we’re doing and how to do it, they want to be involved.
Effective review of activities to learn from mistakes We have committed to doing this and have an annual retrospective built into our strategy weekend and event handbook.
9. Did anything unexpected or surprising happen when implementing your activities?
- We learned that when an organiser isn’t available to deliver a specific activity it is difficult to find a replacement who holds the skills needed. We’re starting to understand that we don’t have to be the main organiser to deliver on our goals. The failure to achieve the Pasifika activity for 2023/24 has led to discussions with other orgs that have existing relationships in those communities. Their projects could be tailored to have an element of Wikiverse in return for funding support. Discussions are continuing. The possibilities of this approach could be very beneficial towards achieving our long term strategic goal without relying heavily on an organiser from our affiliate to achieve it.
The addition of an Executive Advisor has lightened the burden of committee members, particularly the President and the Secretary roles. Burn out is a huge risk for the committee and having additional people resources has helped. The resignation of the inaugural Secretary was a blow and it took a lot of work to find a replacement. This brought into focus the issue of sustainability of affiliate governance long term.
We aren’t getting as many newbies to our events as we have had in the past. We’re wondering if we’re offering what they need or whether, with the change in cost of living, more support is needed to permit people to attend - particularly the annual WikiCon event.
10. How do you hope to use this learning? For instance, do you have any new priorities, ideas for activities, or goals for the future?
- Goals for underrepresented communities remain the same but we are still experimenting in how we engage with those communities. What is successful? It may be that we need to engage more through secondary and tertiary organisations within Aotearoa New Zealand and/or through organisations already on the ground in Pacific countries.
We’re running a risk exercise at our next strategy meeting focussed on succession planning. We need to think about ways to attract people into a governance term. We also need to continue to build our affiliate membership numbers to increase the pool of those that might be interested in governance.
We have changed our approach to event budgets to try different methods of increasing participation. With New Zealand being a long country that is relatively unpopulated, travel is expensive. However in-person attendance makes for a higher likelihood of collaboration between editors. We’re focussed on making travel grants/scholarships useful and considering our approach to partner funding grants.
11. If you were sitting with a friend to tell them one thing about your work during this fund, what would it be (think of inspiring or fascinating moments, tough challenges, interesting anecdotes, or anything that feels important to you)?
- We forget how difficult, overwhelming editing can be to new editors. Finding ways to show how to do little things to improve the knowledge stored in WMF projects is a valuable approach. It’s one of the reasons the #1Lib1Ref campaign is a focus for us. It’s one of the ways we hook knowledge workers. They know how to cite and once they know how to edit, they tend to return - even just for the annual event.
The impact learning to edit had on the Auckland War Memorial Museum summer scholars was interesting. They presented at WikiCon Aotearoa 2024 and ESEAP 2024 outlining the issues they struggled with. Their experience was common for other editors and a timely reminder of the challenges faced by new editors and the persistence required to develop the skill set to navigate these difficulties.
12. Please share resources that would be useful to share with other Wikimedia organizations so that they can learn from, adapt or build upon your work. For instance, guides, training material, presentations, work processes, or any other material the team has created to document and transfer knowledge about your work and can be useful for others. Please share any specific resources that you are creating, adapting/contextualizing in ways that are unique to your context (i.e. training material).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- Te Papa’s The Whole GLAM Package was a significant amount of work that needs to be shared with other GLAM contributors
Other content focussed work has included establishing the Wikidata WikiProject Exhibitions and Wikidata WikiProject research expeditions.
Auckland Museum Wikipedia Internship Report from four students who also presented at ESEAP 2024 provides valuable information on the challenges for younger editors and an intern based programme that is easily repeatable by other affiliates.
Our strategy document and our Committee Working Kaupapa document remain core to how we work. We have begun work on an Events Manual to assist our organisers to manage their events - this is being regularly updated as we trial and assess what we do.
We have also begun drafting an Onboarding Manual for new committee members, staff and contractors to ensure we cover important information for our people in a consistent way to enhance their learning and contributions.
https://www.wikidata.org/wiki/Wikidata:WikiProject_Exhibitions
https://www.wikidata.org/wiki/Wikidata:WikiProject_Research_expeditions
https://docs.google.com/document/d/19prIJ20r2hCOZ5Nd4urYUcLtTYv60plsGEXCBFDoXt8/edit?usp=sharing
https://docs.google.com/document/d/1Vmo0LHJdiqAMYjf9jLJjq4x2hxJjD-B1gv-9KHDdoOA/edit?usp=sharing
https://docs.google.com/document/d/1ush9W8VVTWsmko53GAhCbNH5nCmGI7NGlEbZqXb2i0U/edit?usp=sharing
https://docs.google.com/document/d/1qYDj7j9mlAavHk-7LNFo37pbBmeOC3ANfdcmYgGfbGc/edit?usp=sharing
Part 3: Metrics for Year 1
[edit]13a. Open and additional metrics data
| Open Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| # of volunteer hours organising | Number of volunteer hours organising Committee meetings, grant application hours, organising and facilitating events
manual count and sampling |
500 | 1030 | Committee meetings, committee meeting prep and policy drafting, grant application & reporting hours, organising/facilitating events
Learning: Measuring this is hard. The number reported is less than the actual time invested in organising during the reporting period This number is an estimate based on the experience of the report writer and requests to estimate time commitment by other organisers. It’s difficult to establish an accurate baseline of organiser hours contributed where the report writer hasn’t been present during the organising. One step towards accurate reporting would be to add organising time measures into reporting templates and expectations of reporting the same to funding applications provided to Wikimedia Aotearoa New Zealand members. There is organising time that is known to have not been included to date, due to a lack of an accurate estimate of or actual results/measurement, and there is likely other organising time that is both unknown and unmeasured. Not counted were contributions of other organisers such as User:Ambrosia10 in network building with the international natural environment scientific community. User:DrThneed in organising and presenting on the New Zealand Thesis project. User:Giantflightlessbirds in organising the West Coast Task Force and Critter of the Week Project or Wikimedian At Other investment of time in communication and publicity. |
Organiser definition: Wikimedians who organise events and funding, build contributor skills, facilitate & coach, build the community identity including identifying new people, set movement and affiliate strategy, develop partnerships, build networks, keep projects on track, propel campaigns producing quality content or communicate and publicise.
https://upload.wikimedia.org/wikipedia/commons/8/8b/Wikimedia_Movement_Organizers_Study.pdf User:Einebillion Diary / Recording of hours organising or contributing to organising (minus meetup facilitation and committee attendance) 1 July - 30 June 162 hours Other WANZ committee members' contributions to policy and administration of the WANZ affiliate estimated at 50% of the report writer (the President). 6 committee members estimated @ 50% of President = 486 hours Meetups 1 July - 30 June: 32 meetings. Facilitation 1 person x 2 hours, Documentation 1 person x 1 hours. = 96 hours Committee meeting time 1.5 hour x 10 x 6 participants (90), organisation of agenda and minutes 2 hours x 10 (20). Estimated hours 110 hours Edit-a-thons between 1 July - 30 June = 5: Prep time x8 per edit-a-thon x hours, facilitation: Total 68 hours Auckland student edit-a-thon Jan 24: https://outreach.wikimedia.org/wiki/GLAM/Newsletter/January_2024/Contents/New_Zealand_report. 4 facilitators for 2 hours = 8 hours Ink on paper edit-a-thon: https://outreach.wikimedia.org/wiki/GLAM/Newsletter/February_2024/Contents/New_Zealand_report. 1 facilitator x 6 hours = 6 hours Women in Architecture edit-a-thon and walking tour: https://outreach.wikimedia.org/wiki/GLAM/Newsletter/May_2024/Contents/New_Zealand_report. 1 facilitator for 6 hours Picture This! edit-a-thon x 2: https://en.wikipedia.org/wiki/Wikipedia:Meetup/Wellington/Picture_This_Photography_Event. 2 x 4 hours, 1 facilitator = 8 hours Hours spent organising: 108 Auckland WikiCon organisation (not including Executive Advisor role) Estimated a total of 12 hours ESEAP/Wikimania conference presentations: delivery time 1 x 25 mins + 3 x 15 mins (= 65 mins), + 8 hours per presentation prep time (= 16 hours). Total: 17 hours https://upload.wikimedia.org/wikipedia/commons/f/fd/LisasBookclubETAL.pdf - 25 mins https://upload.wikimedia.org/wikipedia/commons/3/3b/What_is_WANZ-_ESEAP_KK24_presentation_LMaule.pdf - 15 x 3 = 45 mins Auckland War Memorial Museum Summer Scholar Programme - https://en.wikipedia.org/wiki/Wikipedia:GLAM/Auckland_Museum/2023SummerStudents Organiser presentations by: Sophia Coghini Siobhan Leachman Susan Tolich Victoria Leachman Tamsin Braisher Lucy Schrader Deliver time 6 x 30 min + 1 hour per presentation prep time. Total: 9 hours |
| # NZ GLAM partnerships sustained |
manual count |
5 | 3 | High engagement with:
Auckland War Memorial Museum (https://en.wikipedia.org/wiki/Wikipedia:GLAM/Auckland_Museum) Museum of New Zealand Te Papa Tongarewa (https://en.wikipedia.org/wiki/Wikipedia:GLAM/Museum_of_New_Zealand_Te_Papa_Tongarewa) Grey District Library (WestCoast Wikisource Project (was placed in hiatus after January 2024) https://en.wikisource.org/wiki/Wikisource:West_Coast_Task_Force Wikimedian at large connected with the Christchurch Art Gallery (https://en.wikipedia.org/wiki/Wikipedia:GLAM/AoWPAL_2024/CAG) and Christchurch Libraries (https://en.wikipedia.org/wiki/Wikipedia:GLAM/AoWPAL_2024/Library) . Communication maintained with: New Zealand Parliamentary Library staff. https://en.wikipedia.org/wiki/Wikipedia:GLAM/NZP Check ins held with National Library and Alexander Turnbull Library staff. |
Review of minutes of Wikimedia Aotearoa New Zealand committee and User Group annual reports |
| Number of members to WANZ incorporated society | Count of membership list | 25 | 34 | N/A | Count of membership list |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
| Additional Metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of editors that continue to participate/retained after activities | Measured by a review of the membership list of WANZ by the WANZ committee and a manual count of how many of these editors have been seen multiple times attending activities through the year | 25 | 39 | N/A | A manual count of the annual dashboard to check how many of these editors have attended multiple times activities through the year.
My Dashboard Campaign: Projects dating from July 2023 - June 2024 https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/programs These editors attended more than one event: 36Clicks Ambrosia10 Amylouedits Avocadobabygirl CopperAlchemy DrThneed Einebillion Gertrude206 Giantflightlessbirds Leo9494 Marshelec Mordreth007 MargaretRDonald MuseumPenguin Nukteris Pakoire Paora Prosperosity Quilt Phase Schwede66 Stitchbird2 These editors continued to edit after the single event they attended: Beeswaxcandle Porrhothele ShakyIsles MurielMary Panamitsu AlphaLemur Turnagra Zeborah Meitner109 Auchmill CharlesLoth 24chester Kuaka44 Chocmilk03 Canley Peter0027 David Nind Stuartyeates |
| Number of organizers that continue to participate/retained after activities | Organisers that organise/contribute to organising more than 1 event / programme during the grant period
Manual count using WANZ annual report of events, Dashboard, meetup notes |
11 | 20 | Organisers that organise/contribute to more than 1 event / programme during the grant period
Meetup organisers: User:Einebillion User:Ambrosia10 User:MurielMary User:Giantflightlessbirds User:Beeswaxcandle Other organisers of events / programmes not previously mentioned User:Pakoire User:DrThneed User:Schwede66 User: Avocadobabygirl User:Quilt Phase User:CopperAlchemy Conference presenters and not previously listed: User:Stitchbird2 User:Kowhaiarewhana User:Hs17127 User:Summ23 User:Worldsgreatestmum User:Winnieswikiworld User:Chocmilk03 User Group Committee and not previously listed: User:Marshelec User:Noracrentiss |
Organiser definition: Wikimedians that organise events and funding, build contributor skills, facilitate and coach, build the community identity including identifying new people, set movement strategy or affiliate or GLAM strategy in relation to WMF platforms, develop partnerships and build networks, keep projects on track, propel campaigns producing quality content or communicate and publicise.
https://upload.wikimedia.org/wikipedia/commons/8/8b/Wikimedia_Movement_Organizers_Study.pdf Community Activity Report 2023/2024 My Dashboard Campaign: Projects dating from July 2023 - June 2024 https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/programs Meetups https://en.wikipedia.org/wiki/Wikipedia:Meetup/New_Zealand Register of grants made: https://drive.google.com/file/d/1vzGzqt3BBQdcyZEUsS3XwJe7HhCqFGxQ/view?usp=sharing |
| Number of strategic partnerships that contribute to longer term growth, diversity and sustainability | Measured by a review of the partners identified in the WANZ strategy and recorded if a relationship eventuated and was sustained through the reporting year | 5 | 5 | High engagement with:
Auckland War Memorial Museum (https://en.wikipedia.org/wiki/Wikipedia:GLAM/Auckland_Museum) Museum of New Zealand Te Papa Tongarewa (https://en.wikipedia.org/wiki/Wikipedia:GLAM/Museum_of_New_Zealand_Te_Papa_Tongarewa) Wikipedian at Large: Christchurch Art Gallery Relationships are building with NZ Parliamentary Library staff and the National Library |
Review of minutes of Wikimedia Aotearoa New Zealand committee and User Group annual report |
| Feedback from participants on effective strategies for attracting and retaining contributors | Retrospectives run with the organisers and presenters for the annual WikiCon and two additional events and a feedback survey provided to participants of those events with 4 key lessons extracted and documented and reported back to organisers and committee. | N/A | 1 | The two WikiCon organisers ran a retrospective with results being fed back to the Committee and published on our https://meta.wikimedia.org/wiki/Wikimedia_Aotearoa_New_Zealand/Annual_Community_Activity_Report_2023/24 | Retrospectives run with the organisers and presenters for the annual WikiCon and two additional events and a feedback survey provided to participants of those events with 4 key lessons extracted and documented and reported back to organisers and committee.
WANZ WikiCon 2024 Auckland Report & Retro https://docs.google.com/document/d/1AVY0RU_fT9K4TJ8LOkU4w3zYodurIFZS5pHzfNkC0OA/edit?usp=sharing |
| Diversity of participants brought in by grantees | Feedback survey of participants of annual WikiCon and two additional events will include 3 questions - gender, age, and ethnicity. | 3 | 0 | These questions were not included in our events | Feedback survey of participants of annual WikiCon and two additional events will include 3 questions - gender, age, ethnicity |
| Number of people reached through social media publications | A count of Facebook private user group members, Facebook public page likes, and twitter followers. | 670 | 961 | Facebook private User group: group is used to assist editors and promote Wikipedia events and meet-ups. “215 members as at 30 June 2024.
Facebook public page: this was created with the goals of raising awareness of Wikipedia and other Wikimedia projects in New Zealand, showcasing New Zealand content and highlighting opportunities for people to get involved. 291 likes and 339 Followers at 30 June 2024.
LinkedIn https://www.linkedin.com/company/99359155/admin/dashboard/. We have been active in LInkedIn for five months, we have 111 followers, 172 clicks |
A count of Facebook private user group members, Facebook public page likes, X followers, LinkedIn followers |
| Number of activities developed | Number of activities and programs developed and delivered by WANZ and user base. 19 core activities + 3 community driven activities | 22 | 24 | 19 budget activities plus 5 edit-a- thons
We were unable to find organiser support for a WikiData fellowship with Australia Our pilot Pasifika editing project was put on hold due to a change in circumstances of our organiser who was unable to support this. |
Number of activities and programs developed and delivered by WANZ and user base. X core activities + X community driven activities
Activities are listed in the business plan. See year 1 https://docs.google.com/spreadsheets/d/1HlcVDFah060gV95m8qI66Ag5AT-mz7tI/edit?gid=1317624397#gid=1317624397 Committee Trello Board recording progress on grant activities A1 - A27 User Group Annual Report for 2023/24 https://meta.wikimedia.org/wiki/Wikimedia_Aotearoa_New_Zealand/Annual_Community_Activity_Report_2023/24 My Dashboard Campaign: https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/user |
| Number of volunteer hours | Committee time will be recorded by counting the Presidents time commitment and estimating the other committee members time at ⅘ of President’s time. Meetup organising and minuting being estimated as 1.5 hour per meetup. The recorder of the Aotearoa online meeting notes conducted a time study in 2022/23 and this was the average time spent per meeting. Editathon, WikiCon and project organising time will be estimated through anecdotal conversations with previous organisers. | 750 | 1252 | N/A | Committee time will be recorded by counting the Presidents time commitment and estimating the other committee members time at ⅘ of President’s time. Meetup organising and minuting being estimated as 1.5 hours per meetup. The recorder of the Aotearoa online meeting notes conducted a time study in 2022/23 and this was the average time spent per meeting. Editathon, WikiCon and project organising time will be estimated through anecdotal conversations with previous organisers. |
13b. Additional core metrics data.
| Core metrics | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Number of participants | Metric will be counted by using the dashboard and also manual counts of attendences to events rather than individual participants. Includes attendences to events, meetups, annual Wikicon, training sessions. | 250 | 372 | Included duplicates as too time consuming to manually check individual User accounts to prevent double counting. | Metric will be counted by using the dashboard and also manual counts of attendance to events rather than individual participants. Includes attendances to events, meetups, annual Wikicon, training sessions
The number of participants in all activities as per our dashboard is 98. The overarching dashboard https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/overview and manual attendance numbers tracking for in person events, liaison, contacts. In addition to the Dashboard, also counted participants to edit-a-thons and meetups held during the year, both online and in person, around New Zealand. These included: https://en.wikipedia.org/wiki/Wikipedia:Meetup/Aotearoa%20New%20Zealand%20Online Aotearoa New Zealand Online Meetup. 12 meetings held, 126 total attendances https://en.wikipedia.org/wiki/Wikipedia:Meetup/Wellington Wellington Meetup 12 meetings held, 109 total attendances https://en.wikipedia.org/wiki/Wikipedia:Meetup/Auckland Auckland Meetup: 3 meetings held, 25 total attendances https://en.wikipedia.org/wiki/Wikipedia:Meetup/Christchurch/Ara_Institute_of_Canterbury Christchurch Meetup: 4 meetings held, 14 total attendances |
| Number of editors | The number of people who edit Wikimedia projects as a result of grantee activities is 50.
Measured by signups to Dashboard |
50 | 53 | Measured by signups to Dashboard and manual attendance numbers tracking for in person events.
Dashboard Campaign: July 2023 - June 2024 https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/overview Editors: 98 including duplicates 53 after removing duplicates | |
| Number of organizers | The number of organisers (Implementors, Connectors, Supporters) in all activities is 16. Of these, our target is that 2 will be new organisers that begin to contribute.
Organiser definition: Wikimedians that organize events and funding, build contributor skills, facilitate and coach, build the community identity including identifying new people, set movement or affiliate or GLAM strategy in relation to WMF platforms, develop partnerships and build networks, keep projects on track, propel campaigns producing quality content or communicate and publicize. https://upload.wikimedia.org/wikipedia/commons/8/8b/Wikimedia_Movement_Organizers_Study.pdf Measured by Community anecdotal knowledge, dashboard for projects from July 2022, and meetup minutes. |
16 | 20 | Meetup organisers:
User:Einebillion User:Ambrosia10 User:MurielMary User:Giantflightlessbirds User:Beeswaxcandle Other organisers of events / programmes not previously mentioned User:Pakoire User:DrThneed User:Schwede66 User: Avocadobabygirl User:Quilt Phase User:CopperAlchemy (new) Conference presenters and not previously listed: User:Stitchbird2 User:Kowhaiarewhana (new) User:Hs17127 (new) User:Summ23 (new) User:Worldsgreatestmum (new) User:Winnieswikiworld (new) User:Chocmilk03 User Group Committee and not previously listed: User:Marshelec User:Noracrentiss |
Organiser definition: Wikimedians that organise events and funding, build contributor skills, facilitate and coach, build the community identity including identifying new people, set movement or affiliate or GLAM strategy in relation to WMF platforms, develop partnerships and build networks, keep projects on track, propel campaigns producing quality content or communicate and publicise.
https://upload.wikimedia.org/wikipedia/commons/8/8b/Wikimedia_Movement_Organizers_Study.pdf Community anecdotal knowledge, dashboard for projects from July 2023, and meetup minutes. |
| Wikimedia Project | Description | Target | Results | Comments | Methodology |
|---|---|---|---|---|---|
| Wikipedia | EN-Wikipedia
Number of articles created: 50 Number of articles improved: 200 Measured by dashboard |
250 | 1431 | New articles created: 111
Articles edited: 1320 Total = 1431 |
Dashboard Campaign: July 2023 - June 2024 https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/overview |
| Wikidata | EN-Wikidata
Number of items created: 200 Number of revisions created: 3,000 Measured by dashboard |
3200 | 2429 | Number of items created: 69
Number of revisions created: 2360 |
Dashboard Campaign: July 2023 - June 2024 https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/overview
West Coast Wikipedian at Large, New 8, Revised 113 Women in architecture, Southern Heritage Festival, New 3, Revised 12 WikiCon Auckland 2024, New 33, Revised 424 Mohua - Golden Bay edit-a-thon, New 20, Revised 64 Picture This Session 1&2, New 2, Revised 20 1Lib1Ref Australia and Aotearoa New Zealand 2024 Including Te Papa), New 41, Revised 584 Thesis project Wikidata training workshop 22 April 2024, New 1, Revised 51 Te Papa staff research expedition editathon, New 3, Revised 38 |
| Wikimedia Commons | Number of commons uploads: 4000
Measured by dashboard |
4000 | 2219 | West Coast Wikipedian at Large, Uploads 1878 cal
Women in architecture, Southern Heritage Festival, Uploads 16 WikiCon Auckland 2024, Uploads 50 Mohua - Golden Bay edit-a-thon, Uploads 97 Picture This Session 1&2, Uploads 46 1Lib1Ref Australia and Aotearoa New Zealand 2024 Including Te Papa), Uploads 124 Te Papa staff research expedition editathon, Uploads 8 |
Dashboard Campaign: July 2023 - June 2024 https://outreachdashboard.wmflabs.org/campaigns/wikimedia_aotearoa_new_zealand_july_2023_to_june_2024/overview |
| N/A | N/A | N/A | N/A | N/A | N/A |
| N/A | N/A | N/A | N/A | N/A | N/A |
14. Were there any metrics in your proposal that you could not collect or that you had to change?
- Yes
15. If you have any difficulties collecting data to measure your results, please describe and add any recommendations on how to address them in the future.
- WMF does not provide useful tools to easily interrogate the behaviour of editors to determine whether our activities are impacting retention or improvement of editing practices or even attracting new editors. The best tool we have at our disposal is the Dashboard and there is uncertainty as to how accurately it records metrics. WMF could better support our efforts by building on the current Dashboard tool.
16. Use this space to link or upload any additional documents that would be useful to understand your data collection (e.g., dashboards, surveys you have carried out, communications material, training material, etc).
- Upload Documents and Files
- Here is an additional field to type in URLs.
- N/A
Part 4: Organizational capacities & partnerships
[edit]17. Organizational Capacity
| A. Financial capacity and management | This has grown over the last year, the capacity is high |
| B. Conflict management or transformation | This capacity has grown but it should be further developed |
| C. Leadership (i.e growing in potential leaders, leadership that fit organizational needs and values) | This capacity has grown but it should be further developed |
| D. Partnership building | This capacity has grown but it should be further developed |
| E. Strategic planning | This has grown over the last year, the capacity is high |
| F. Program design, implementation, and management | This capacity has grown but it should be further developed |
| G. Scoping and testing new approaches, innovation | This capacity has grown but it should be further developed |
| H. Recruiting new contributors (volunteer) | This capacity is low, and we should prioritise developing it |
| I. Support and growth path for different types of contributors (volunteers) | This capacity is low, and we should prioritise developing it |
| J. Governance | This has grown over the last year, the capacity is high |
| K. Communications, marketing, and social media | This capacity has grown but it should be further developed |
| L. Staffing - hiring, monitoring, supporting in the areas needed for program implementation and sustainability | This capacity has grown but it should be further developed |
| M. On-wiki technical skills | This capacity has grown but it should be further developed |
| N. Accessing and using data | This capacity is low, and we should prioritise developing it |
| O. Evaluating and learning from our work | This capacity is low, and we should prioritise developing it |
| P. Communicating and sharing what we learn with our peers and other stakeholders | This capacity is low, and we should prioritise developing it |
| N/A | |
| N/A |
17a. Which of the following factors most helped you to build capacities? Please pick a MAXIMUM of the three most relevant factors.
- Formal training provided from outside the Wikimedia Movement, Peer to peer learning with other community members in conferences/events, Peer to peer learning with other community members (but that is not continuous or structured)
17b. Which of the following factors hindered your ability to build capacities? Please pick a MAXIMUM of the three most relevant factors.
- Lack of awareness of capacity building needs, Lack of knowledge of available capacity building opportunities, Lack of volunteer time to participate in capacity building/training
18. Is there anything else you would like to share about how your organizational capacity has grown, and areas where you require support?
- Support is hindered by the Aotearoa New Zealand time zone. Participation in international meetings is difficult when programmed in the early morning and late evening, New Zealand time. The legal entity WANZ Inc Society absorbs organisational time from key organisers. The committee and community of organisers are consolidating their learning on the capacity each person can contribute whilst avoiding burnout. Multiyear general funding enabled us to obtain external support for organising and facilitation to have a professional approach and appearance. Expectations from ESEAP and WMF of Aotearoa New Zealand contribution on a regional and global level continues to be challenging as we mature as an organisation. We continue to focus on key national priorities and building our capability
19. Partnerships over the funding period.
| A. We built strategic partnerships with other institutions or groups that will help us grow in the medium term (3 year time frame) | Agree |
| B. The partnerships we built with other institutions or groups helped to bring in more contributors from underrepresented groups | Agree |
| C. The partnerships we built with other institutions or groups helped to build out more content on underrepresented topics/groups | Agree |
19a. Which of the following factors most helped you to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
- Board members’ outreach, Institutional support from the Wikimedia Foundation, Partners proactive interest
19b. Which of the following factors hindered your ability to build partnerships? Please pick a MAXIMUM of the three most relevant factors.
- Lack of interest from partners, Lack of staff to conduct outreach to new strategic partners
20. Please share your learning about strategies to build partnerships with other institutions and groups and any other learning about working with partners?
- WANZ recognizes New Zealand is a bicultural nation shaped by the 1840 Treaty of Waitangi, which established a partnership between Māori (Tangata Whenua) and non-Māori settlers/migrants from many places (Tangata Tiriti, also known as Tauiwi and non-Maori). Our strategy aligns with WMF goals by seeking to partner with Māori, although this takes time and is difficult to do well.
New Zealand's diverse population includes many groups who are under-represented on Wikipedia. To address this and build partnerships, we continue the Wikimedian at Large project, and strengthen partnerships with GLAM institutions. We organise editathons and regular meetups in major cities. We also regularly communicate and collaborate with the Australian affiliate, a recent improvement made possible by new funding.
Part 5: Sense of belonging and collaboration
[edit]21. What would it mean for your organization to feel a sense of belonging to the Wikimedia or free knowledge movement?
- Being awarded our first instance of multi year funding continues to be perceived as an acknowledgement of the dedication, hard work, and results of our committee, organiser and membership base. It allows us to develop a longer term vision and strategy. We feel it is cementing our relationship with WMF and demonstrates your trust in us. Our strategy and planning of activities and events over a longer period are being realised and we continued to improve Aotearoa New Zealand content. We feel we are also more visible in the ESEAP region, although the time zone issue restricts our ability to actively contribute. We feel a strong sense of belonging.
22. How has your (for individual grantees) or your group/organization’s (for organizational grantees) sense of belonging to the Wikimedia or free knowledge movement changed over the fund period?
- Increased significantly
23. If you would like to, please share why it has changed in this way.
- We sent a strong contingent to Wikimania in Singapore with scholarship assistance from WMF. This allowed us to represent Aotearoa New Zealand on a global level and provided us with the opportunity to establish and grow relationships in the region. Ambrosia10 received the Wikimedia Laureate for 2023 award which was an absolute highlight for us.
ESEAP Conference organisers supported Aotearoa New Zealand to attend the third ESEAP conference held at Kota Kinabalu, Malaysia in 2024. Two committee members and our executive advisor attended and presented at the conference, along with four Auckland students. Our executive advisor connected with the Australian attendees, and others in the region, learning a lot about the wikimedia movement, our region, and how other affiliates do their work.
24. How has your group/organization’s sense of personal investment in the Wikimedia or free knowledge movement changed over the fund period?
- Increased significantly
25. If you would like to, please share why it has changed in this way.
- The personal investment in the Wikimedia movement continues to increase significantly. NZ Editors and the Wikimedia Laureate from our country spoke at a number of international conferences (TDWG2023, LIANZA 2023, Australian Citizen Science Conference #CitSciOz23, GLAM Wiki 2023).
Multi year funding has allowed us to think bigger, and to plan in the short and long term. Funding over this period allowed us to again fund a Wikipedian at Large in one of our largest cities. We collaborated with Australia for a successful 1Lib1Ref event, the WikiData thesis project continues and Women In Red is becoming more well known. We feel our hard work is paying off and our personal investment has increased.
26. Are there other movements besides the Wikimedia or free knowledge movement that play a central role in your motivation to contribute to Wikimedia projects? (for example, Black Lives Matter, Feminist movement, Climate Justice, or other activism spaces) If so, please describe it below.
- The main movements that resonate with editors from Aotearoa New Zealand other than WikiProject New Zealand are focussed around the Women in Red project, improving knowledge on Aotearoa New Zealand’s natural environment (as New Zealand has unique indigenous biodiversity), and the Arts. We are also focussed on developing Pasifika editors who are focused on improving the information related to Pacific performers, artists, and art practices.
Supporting Peer Learning and Collaboration
[edit]We are interested in better supporting peer learning and collaboration in the movement.
27. Have you shared these results with Wikimedia affiliates or community members?
- Partially
27a. Please describe how you have already shared them. Would you like to do more sharing, and if so how?
- Wikimedia Aotearoa NZ and Wikimedia Australia shared information and resources for 1Lib1Ref in 2024, evolving our communication strategy. Australia and New Zealand employees meet fortnightly sharing links to our documents and discussing our successes and less successful outcomes. Our committee members, organisers and editors present at conferences, organisations and institutions, sharing our learnings and successes.
28. How often do you currently share what you have learned with other Wikimedia Foundation grantees, and learn from them?
- We do this regularly (at least once a month)
29. How does your organization currently share mutual learning with other grantees?
- We share our learnings regularly with Australia through online meetings and online meetups. Our committee members also shared our learnings at the 2024 ESEAP Conference. We attended and presented at Wikimania in Singapore.
Part 6: Financial reporting and compliance
[edit]30. Please state the total amount spent in your local currency.
- 219426.63
31. Local currency type
- NZD
32. Please report the funds received and spending in the currency of your fund.
- Upload Documents, Templates, and Files.
- Report funds received and spent, if template not used.
Please note: The underspend of $NZD 43,618 for 2023-24 resulted from capacity issues in the committee. We were too ambitious in our programme of work for the year and some activities were not able to be completed. We discussed the underspend with our Wikimedia Foundation Programme Officer and we have permission to retain the underspend amount as a designated operational reserve to increase the financial health and resilience of the affiliate. We will hold the reserve in a separate bank account, to provide clarity about transactions where we decide to draw down, or add to the reserves.
Therefore, as these funds are now reassigned to operational reserves with WMF approval, we have no remaining unspent / unallocated funds from the 2023-24 grant period.
33. If you have not already done so in your budget report, please provide information on changes in the budget in relation to your original proposal.
- See budget report for details
New activities included supporting Women in Architecture Editathon and expanding the budget for the annual Aotearoa New Zealand WikiCon to ensure enough resources to run the event well. New items included several grants to support activities by members of the community. These grants were:
- a 12 week assignment (effectively a Wikipedian-in-Residence) for Ambrosia10 to work with our national museum, Te Papa, on a development project for Wikifying their Research Expeditions.
- a project run by Pakoire that was an experiment in outreach. It was called: Lisa's Wikipedia Reading and Writing Book Club project. At the time of writing the project has just completed and a grant report is being drafted
- a grant to Women+ Architecture Auckland for hosting an editathon
- a grant to a local Wikimedia user for arranging professional photography of a wide collection of unusual orchestral instruments for Wikimedia Commons
34. Do you have any unspent funds from the Fund?
34a. Please list the amount and currency you did not use and explain why.
- N/A
34b. What are you planning to do with the underspent funds?
- N/A
34c. Please provide details of hope to spend these funds.
- N/A
35. Are you in compliance with the terms outlined in the fund agreement?
As required in the fund agreement, please report any deviations from your fund proposal here. Note that, among other things, any changes must be consistent with our WMF mission, must be for charitable purposes as defined in the grant agreement, and must otherwise comply with the grant agreement.
36. Are you in compliance with all applicable laws and regulations as outlined in the grant agreement?
- Yes
37. Are you in compliance with provisions of the United States Internal Revenue Code (“Code”), and with relevant tax laws and regulations restricting the use of the Funds as outlined in the grant agreement? In summary, this is to confirm that the funds were used in alignment with the WMF mission and for charitable/nonprofit/educational purposes.
- Yes
38. If you have additional recommendations or reflections that don’t fit into the above sections, please write them here.