Grants:Programs/Wikimedia Community Fund/Wikimedia Poland Accelerated Service Growth

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Wikimedia Poland Accelerated Service Growth
We aim to to grow our Community Support team in order to better serve the needs of our editing community, while at the same time expanding our educational activities in order to raise the next generation of Wikimedians. Through a combination of trainings, organizational support and integration-oriented events, we hope to open up and strengthen the community, while preserving our commitment to high quality.
start date1-Jan-2022
end date31-Dec-2023
budget (local currency)412,500.00 PLN
budget (USD)101441 USD
grant typeWikimedia Affiliate (chapter, thematic org., or user group)
organization (if applicable)• Stowarzyszenie Wikimedia Polska

This is an automatically generated page based on the applicant's application on the Wikimedia Foundation's Grantee Portal on Fluxx.


What is the main objective of your proposal?

We aim to to grow our Community Support team in order to better serve the needs of our editing community, while at the same time expanding our educational activities in order to raise the next generation of Wikimedians.

Through a combination of trainings, organizational support and integration-oriented events, we hope to open up and strengthen the community, while preserving our commitment to high quality.

What are the main challenges you are trying to solve and your proposed solution?

The Polish Wikipedia is a community with a very high barrier of entry, with over 97% of newly registered accounts not coming back to edit after the first 7 days (7 day retention).

This stems from very high quality requirements (rightly so), but also a lack of people dedicated to ensuring newbie success, patrolling Recent Changes, etc. – this lack of capacity has led the few community members to prioritize expediency over emphatic human-to-human interactions, in order to keep up. Hence we now have an increasingly stagnant, overworked, burned out and frustrated group of volunteers, with very slim chances of the group being joined by new community members.

In what ways do you think your proposal most contributes to the Movement Strategy 2030 recommendations. Select a maximum of three options that most apply.

Increase the Sustainability of Our Movement, Improve User Experience, Provide for Safety and Inclusion, Invest in Skills and Leadership Development

Where will this proposal be implemented?


Do you want to apply for multi-year funding?


Project Proposal[edit]

Describe your main strategies to achieve the objective and the activities you will be developing as part of these strategies.

We aim to lower the overall stress level within the community, decrease the number of interpersonal conflicts, and speed up conflict resolution when they do happen. This is a continuation of our work in 2021, which was focused on training mediators to support the Polish version of the ArbCom Process.

We also aim to start embedding a Wikipedia-friendly presence in each school, by working with school librarians, a highly underappreciated and underdeveloped role within the Polish educational system. Through building a network of contacts and a set of trainings and resources, we aim to transform these spaces into a safe haven helping equip young people with media analysis tools to combat fake news, learn how to judge sources, and more.

What is your organization or group's mission?

The mission was created in 2018 as a result of the internal audit process. It reflects the earliest phase of our maturing process. Due to its length we’re only sharing the link here:

Indicate if it is a local, international, or regional proposal and if it involves several countries?


Please state if you will be carrying out any of these activities within your programs? Select all that apply.

Organizing Meet-up online, Organizing Meet-up offline, Train-the-Trainer, Contest, Wikimedian-in-Residence, Photo/Media campaign, Wiki Loves campaign, Conference/Event Organizing

Are you running any in-person events or activities?


Please state if your proposal aims to work to bridge any of the identified content knowledge gaps?

Content Gender gap

Will your work focus on involving participants from any underrepresented communities? Select all categories that apply.


Please state if your proposal includes any of these areas or thematic focus.

Education, Culture, heritage or GLAM

Please tell us more about your target participants.

There are no specific requirements to participate in most of our planned activities other than (a) be a part of a Wikimedia project community or be willing to join and contribute and (b) be a librarian or teacher in a Polish public school (for the Wiki Library Spaces program). Some events, trainings or services conducted by staff hired as part of this grant may be addressed to specific group (e.g. Wikipedia admins), which will mean more selective participation criteria.

We are working with the Polish communities of Wikipedia, Wikisource and Wiktionary. This has been a continued partnership over the last 15 years, based around contest organization event management and general support. This has been expanded in 2021 through the creation of an on-wiki service center and support services catalog.

Do you have plans to work with other Wikimedia communities, groups or affiliates in your country, or in other countries, to implement this proposal?


Please tell us about these connections online and offline and how you have let Wikimedia communities know about this proposal.

We will conduct community consultations with our members and the Polish Wikimedia projects' communities. The consultations will be for the entirety of our annual plan, of which this grant request is about 33% (in financial terms).

The consultations happen at and are announced on Wikipedia and other projects, mailing lists, Discord and Facebook.

Will you be working with other external, non-Wikimedian partners to implement this proposal? Please describe these partnerships.

As part of our Wiki Library Spaces program we will be working with school libraries all over Poland. We will be supported by the Polish Librarians' Association, which we have a working relationship with and we organize #1Lib1Ref every year.

How do you hope to sustain or expand the work carried out in this proposal after the grant?

The work detailed in this grant request is part of a 3-year strategic development plan for Wikimedia Poland and is a continuation of the organization's evolution. Thanks to our work on improving fundraising, continued close collaboration with our community, and a board composed of active Wikimedians, we are confident that the work completed within 2022 will serve as a foundation for our next strategic development plan, and the learnings are incorporated into our processes and institutional memory.

Have you received grants from the Wikimedia Foundation before?

Applied previously and did receive a grant

Have you received grants from any non-wiki organization before?


Do you have the team that is needed to implement this proposal?

  • Natalia Szafran-Kozakowska, Community Support Officer (User:Natalia Szafran-Kozakowska (WMPL) & User:Magalia)
  • Paulina Studniczka, Junior Community Support Officer (User:Paulina Studniczka (WMPL))
  • Klara Sielicka-Baryłka, Educational Projects Specialist (User:Klarqa & User:Klara Sielicka-Baryłka (WMPL))
  • Wioletta Matusiak, Educational Trainer
  • Kamila Neuman, Open Culture Specialist
  • Nina Gabryś, Social Media Specialist & Spokesperson
  • Grzegorz Kopaczewski, Office Manager & Admin Support
  • Łukasz Garczewski, Chief Operating Officer (User:TOR)

The team also includes a group of ~10 volunteers trained as mediators in 2021.

Please state if your organization or group has a Strategic Plan that can help us further understand your proposal. You can also upload it here. (optional)


Learning, Sharing, and Evaluation[edit]

What do you hope to learn from your work in this fund proposal?

We expect to come out of 2022 with two key learnings and new or improved capabilities:
  1. How to best work alongside the community, helping members achieve meaningful needed changes to improve key processes within Wikipedia. This includes, but is not limited to, various touch points between new editors and established community members (first edits, sandbox, early conflicts around process), as well as Articles for Deletion and other community-driven processes.
  2. How to run an education-focused project pilot in a way as to prepare for scaling (regional or national) in the following year. This relates to our wiki with school libraries and transforming them into true knowledge resources (as opposed to a storage space for books).

Core Metrics[edit]

Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Core Metrics Summary
Core metrics Description Target
Number of participants New participants: 250

Returning participants: 200

Number of editors This will be measured via the growth of the median of active editors in Q4 as compared to Q4 2021. Target number is TBD once we have full date for 2021. We will be targeting a 2.5% growth year over year.
Number of organizers We understand ""organizers"" as community leaders, self-organizing volunteers, and people who can animate the community in line with community needs and Wikimedia Poland's mission. Currently we have a small number of such volunteers, working on a variety of working groups. We intend to make these people more effective and engaged, rather than expanding it too quickly.

However, our hope is to also develop several people who would be able to organize editing contests with minimal support (see section d. below.

Wikipedia Wikimedia Poland's community animation work has resulted in a large array of editing contests and great engagement (5000 pages created or significantly improved as part of contests in 2021 so far). However, a negative result of our work in this area was the gradual retreat of wikipedians from the tasks surrounding the organization and running of contests. In 2021, we have started to reverse this by gradually giving more power and responsibilities back to volunteers, and we would want to continue this trend with the help of additional staff in 2022.

This is a crucial change since we see organizational work (of which on-wiki contests are the easiest form) to be the beginning of a path towards leadership and coordination roles within the Wikimedia movement, both locally and internationally. And we desperately need fresh blood in these more ""meta"" roles, to enable succession and ensure sustainability.


If for some reason your proposal will not measure these core metrics please provide an explanation.

Additional Metrics[edit]

Enter a description of the metric and a number in the target field. If the metric does not apply to you, enter N/A for not applicable.

Additional Metrics Description Target
Number of editors that continue to participate/retained after activities
Number of organizers that continue to participate/retained after activities 20
Number of strategic partnerships that contribute to longer term growth, diversity and sustainability
Feedback from participants on effective strategies for attracting and retaining contributors
Diversity of participants brought in by grantees
Number of people reached through social media publications
Number of activities developed Activities within the Wiki Library Spaces project, to be run by librarians after being developed by our team. 3
Number of volunteer hours 100

What other information will you be collecting to learn about the impacts of your activities? (optional)

What tools would you use to measure each metric selected?

We a use a combination of Salesforce and a Google Spreadsheets to record metrics and volunteer activities.

The most tricky part is measuring retention, since it's very difficult to gauge impact of retention-related activities, based on an event (leaving the project) that did not happen. For this reason we would like to spend the first part of 2022 to define a way of measuring ""continued participation"" affected by us.

How do you hope to share these results so that others can learn from them?

Share results on social media, Share results with our communities, Participate in one on one peer sharing session with other grantees, I would like to receive support from the Foundation to discover how I can share my learning, Share it on Meta-Wiki

Financial Proposal[edit]

What is the amount you are requesting from WMF? Please provide this amount in your local currency. If you are thinking about a multi-year fund, please provide the amount for the first year.

412,500.00 PLN

What is this amount in US Currency (to the best of your knowledge)?

101,441.00 USD

Please share your budget for this proposal.

See attached budget file:
Proposed budget (Google Sheets)

By submitting your proposal/funding request you agree that you are in agreement with the Application Privacy Statement, WMF Friendly Space Policy and the Universal Code of Conduct.

I have read the Application Privacy Statement, WMF Friend Space Policy and Universal Code of Conduct.