Grants:Project/Rapid/Bachounda/Arabic Hub - regional community support structure

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Vision Project regional community support structure
In the context of investigating regional hubs planning, the Arabic Wikimedians User Group (AWUG) seeks to understand how the Arabic-speaking communities can be supported in their geographic, thematic and linguistic scope through a series of live meetings and surveys to discuss and collect information, to analyze it, to allow for a proposal of an integrated structure having roles, responsibilities. The Arab Wikimedians User Group will have a volunteer steering team driving this implementation work, while paid specialists will perform the necessary efforts to take the project tasks and activities to completion.
start-datemay 15
end-dateNovember 15
amount-localUSD 20 000,00 $
amountUSD 20 00000 $
contact• 2nd
organization• AWUG Arabic Wikimedians User Group

Project Goal[edit]

What will be the outputs of your project and how will those outputs contribute to advancing a specific Movement Strategy Initiative?

What specific Movement Strategy Initiative does your project focus on and why?

Please select one of the initiatives described here

25. Regional & Thematic Hubs:

A detailed report including the results of analyzing the information shared by the Arabic-speaking community:

  1. The form and type of the proposed structure, its roles and the way of its internal and external governance, as well as its organizational structure.
  2. The most important elements and areas of activity, as well as the relationship with the Wikimedia Foundation, the affiliates and the movement
  3. A high-level action plan with estimated dates, timelines and an initial budget evaluation of how this organization will be established.

Project Background[edit]

When do you intend to begin this project and when will it be completed?

Start date: 15 05 2022 End date: 15 11 2022

Where will your project activities be happening?

The Arabic-speaking region is our main focus. Closely related communities will also be considered in the research to identify whether they are interested in participating.

What specific challenge will your project be aiming to solve?

And what opportunities do you plan to take advantage of to solve the problem?

The challenges that this project aims to address:

  • Community agreement and action: While a research project about the region was completed in a previous grant, there remains a lack of sufficient agreement and support from the community for proceeding with the tangible steps to create a hub.

The opportunities that this project aspires to seize:

  • Informed process: Now that an initial research work was conducted, we know what are the needs that we need to address and we also know what are the expected disagreements and difficulties. This will help us to engage in informed conversations with the community.

Does this project aim to apply one of the examples shared in the call for grants and if so which one?

N/A: This, itself, is an example.

Project Activities[edit]

What specific activities will be carried out during this project?

Please describe the specific activities that will be carried out during this project.

The planning project will be carried out according to the following plan:

  1. Project Steering Committee: The User Group meets to form a volunteer Project Steering Committee of two to three members (preferably including at least one woman)
  2. Defining conversation agendas: Using the previous research results, we will prepare the conversation agendas beforehand. We intend to focus:
    1. On resolving the major points of disagreement that we have defined during the research phase, and
    2. Defining a clear process for setting up the hub (including its composition, functions, timeline and similar), which we will refer to as the "draft implementation plan".
  3. Seeking project facilitators/researchers: The project steering committee will lead the process of employing either: 1 full-time or two part-time consultants (1 FTE) to be facilitators of the conversation and research.
  4. Onboarding facilitators: The consultants will meet with the Project Steering Committee to begin work according to the predetermined schedule and program.
  5. Opening conversations and seeking agreement: Conversations with the communities are not predictable and cannot be put into a rigid process, which is why we think this will be the longest step in the process. While conversations can be long, we will provide facilitation support and will summarize and document each stage to help reach solutions and ways to move forward.
  6. Drafting a Hub implementation plan: We will use the data that we have collected from the conversations to put together a proposed draft implementation plan for the regional hub, which will be shared with the community. There will be at least one round of open feedback with the community, which may also not stick to a predictable timeline.
  7. Finalizing the work: At the end of the specified project period, the Project Steering Committee will ensure that:
    1. The final project report is widely shared with the community, the movement, and with WMF.
    2. Meta project page is created, overseen by the Project Steering Committee, which includes all the relevant information about the project and its results.

How do you intend to keep communities updated on the progress and outcomes of the project?

Please add the names or usernames of these individuals responsible for updating the community.

Grant’s request:

  • We will announce the grant request to our community on wiki, in its planning stage, as well as if and when it is approved.


  • The main discussion will be openly held on the wiki village pump, on Meta, or on live meetings, depending on the community's preference.
  • Announcements of the discussion and its progress will be made through different mailing lists, Telegram groups and other social media.
  • Online meetings may be held during the process, with professional facilitators, to help reach agreement on difficult points.
  • Target outreach and interviews with affiliate leaders and.

Who will be responsible for delivering on this project and what are their roles and responsibilities?

The project will be led by AWUG, with the following role distribution:

  • A: (Project Steering Committee X3)Oversee financial and logistical matters, including the grant processing.
  • B: (consultants X2) Facilitation, including setting up conversations, scheduling meetings, running the discussions and wrapping them up, documentation, including summarizing the conversations, seeking agreement points and putting together the Hub launching plan based on conversations,the design, plan and execution of the planning project will be shared, distribution and reporting, as well as the support of meetings and documentation.

Additional information[edit]

If your activities include community discussions, what is your plan for ensuring that the conversations are productive?

Provide a link to a Friendly Space Policy or UCoC that will be implemented to support these discussions.

  • We plan to hire a facilitator with experience in supporting collaborative brainstorming and decision-making, And a freelance specialist who has neutral expertise about the topic project.
  • The Wikimedia Foundation’s friendly space policy will be applied.

If your activities include in-person events or activities, you will need to complete the steps outlined in the Risk Assessment protocol.

Please provide a link to your completed copy of the risk assessment tool. (N/A) If your activities include the use of paid online tools, please describe what tools these are and how you intend to use them.

  • Google/Zoom one solution (cloud shares, etc.)

Do your activities include the translation of materials, and if so, in what languages will the translation be done?

Please include details of those responsible for making the translations.

We will translate the document into the following languages:

Arabic/English and vice versa

Are there any other details you would like to share? Consider providing rationale, research or community discussion outputs, and any other similar information, that will give more context on your proposed project.


After your activities are complete, we would like to understand the draft implementation plan for your community. You will be required to prepare a document detailing this plan around a movement strategy initiative. This report can be prepared through Meta-wiki using the Share your results button on this page. The report can be prepared in your language, and is not required to be written in English.

In this report, you will be asked to:

  • Provide a link to the draft implementation plan document or Wikimedia page
  • Describe what activities supported the development of the plan
  • Describe how and where you have communicated your plan to relevant communities.
  • Report on how your funding was spent

Your draft implementation plan document should address the following questions clearly:

  • What movement strategy initiative or goal are you addressing?
  • What activities will you be doing to address that initiative?
  • What do you expect will happen as a result of your activities? How do those outcomes address the movement strategy initiative?
  • How will you measure or evaluate your activities? What tools or methods will you use to evaluate your activities?

To create a draft implementation plan, we recommend the use of a logic model, which will help you and your team think about goals, activities, outcomes, and other factors in an organized way. Please refer the following resources to develop a logic model:

Please confirm below that you will be able to prepare a draft implementation plan document by the end of your grant:

  • Yes.

Optionally, you are welcome to include other information you'd like to share around participation and representation in your activities. Please include any additional outcomes you would like to report on below:


Num Type Designation NBR Unit US$ Total US$
1 Coordination


compensation 5 months estimation (15$usd /h - 40h/w - 4.5 weeks /month)

1 Issued from arabic community

1 Freelance specialist analyst organisation etc.

We will use a freelance platform to pay each employee

1 13 500,00 13 500,00
2 Facilitation


various coverage for the committee's volunteers (180*5 month) 3 900,00 2 700,00
4 TranslationDocumentation Translation of material + Report for the community

at 20$ per page for 150 pages.

before / during and after project (included the report ) for only one freelancer

150 20,00 3 000,00
5 Other unforeseen costs and expenses 1 500,00 500,00
6 Other Transactions and wiring fees.

Estimated according to a maximum of two employees,

wired monthly

20 15,00 300
Grand Total 20 000,00


An endorsement from community members (especially from outside your community) will be part of the considerations when reviewing your application. Community members are encouraged to endorse your project request here!

I added questions on the discussion page. Can you please provide answers? -Michel Bakni (talk) 11:35, 27 June 2022 (UTC)