Grants:Project/Rapid/Emails/Approved

Subject: [Approved and action items] [PROJECT TITLE] [REQUEST ID]

Dear applicant,

Congratulations! Your funding request for [PROJECT TITLE] (ID: [GRANT ID]) has been approved for [APPROVED AMOUNT IN LOCAL CURRENCY] ([APPROVED AMOUNT IN USD]). Approved project dates: [PROJECT START DATE] - [PROJECT END DATE]. The Program Officer might have left comments on the proposal's discussion page on Meta-Wiki: [LINK TO META-WIKI PAGE]

What happens next?

• Step 1: Please confirm your required information and submit any missing documents within 5 days. (See details below)
• Step 2: We will prepare and send your grant agreement for signing.
• Step 3: After the agreement is signed by all parties, we will submit a payment request to the finance team and they will make your payment within 10 business days. You can expect to receive the grant amount within 30 days after signing the agreement.

Required actions

To proceed with your grant, please complete the following within the next 5 days:

• Log in to the Grantee Portal (Fluxx) and navigate to [GRANT ID] under "Proposals Need Attention."
• Click "Edit" (top-right corner) and select "**Required: Post Award Grantee Reply**" from the Table of Contents.
• Provide the requested information and upload any missing documents.
• Click "Save and Close" (bottom-right) and then "Submit Requirements" to notify Grant Administrators.
• Refresh the page—your proposal should move to "Under Review." If not, recheck your submission and click "Submit Requirements."
• If you need more time, please email grantsadminwikimedia.org as soon as possible. Failure to provide the requested information within 5 days may result in your grant being canceled.

Grant agreement signature deadline

All parties must sign the grant agreement within 30 days of today’s approval date. If your timeline requires more than 30 days, please inform the Grant Administrators.

(if you have a fiscal sponsor)

For Fiscal Sponsors

• New fiscal sponsors: If this is your first time receiving a grant payment from us, please log in to the Grantee Portal (Fluxx) to confirm your information and upload any requested documents missing. If you need assistance please reply to this email or contact grantsadminwikimedia.org.
• Returning fiscal sponsors: Log in to the Grantee Portal (Fluxx) to confirm your information and post award details for this grant.

Reporting

You will be required to submit a written report within 30 days of your project’s end date. The report will need to be submitted through Fluxx.

Event Planning Support

If you are organizing an event, we recommend using the Event Registration Tool to streamline registration and tracking.

Need assistance?

• For any questions regarding the agreement and payment process, email grantsadminwikimedia.org.
• If you need assistance regarding your project and its timeline, please contact the Regional Program Officer [PROGRAM OFFICER DETAILS]

Best regards,

Wikimedia Foundation Funds Team