Grants:Project/Rapid/Emails/Submitted

Subject: [Application received] [PROJECT TITLE] [REQUEST ID]

Dear applicant,

Thank you for submitting your grant request for [PROJECT TITLE]. Your submission has been received, and your request ID is [REQUEST ID].

What happens next?

Your submission will go through the following review process:

• Step 1. Program Officer review: Your proposal and budget will be reviewed.
  • Community and Committee review (if applicable, may vary across regions): Some proposals may be reviewed by relevant communities, campaign organizers, or the Regional Funds Committee.
  • Additional reviews (if applicable): Other Wikimedia Foundation teams may be involved if required.
• Step 2. Eligibility review: The Grants Administration team will assess your funding eligibility based on US regulations and Wikimedia Foundation grant-making policies.
• Step 3. Final decision: The Program Officer will finalize the review and communicate the final funding decision.

The submission date of this grant request is [SUBMISSION DATE]. Reviews will follow the Rapid Fund timeline. We will notify you of any updates or required actions as the review progresses.

If you are a new applicant

We will send a follow-up email requesting the following documents if your proposal advances to the next stage. You do not need to submit them now.

• Mailing address
• Bank account information (account must support international transfers)
• Bank account verification (confirmation from your bank)
• Organization nonprofit verification (if applicable)
• Identification documents of grant co-signatories (for group applications)

If you have previously received a grant from us

If you have not already completed it, please log in to the Grantee Portal (Fluxx) and ensure that all required information is current and accurate in the “My User Info” and/or “My Organization Info” sections, including:

• Your legal name (individual and organization) and date of birth
• Mailing and email addresses
• Non-expired identification (valid for at least 6 months)
• Bank account information and bank account verification
• Organization nonprofit proof (if applicable)

(if you have a fiscal sponsor)

Fiscal sponsor:

You indicated in Fluxx that a fiscal sponsor will support this grant request. If you haven’t already, please:

• Notify your Fiscal Sponsor organization about this request and confirm their willingness to serve as your fiscal sponsor.
• Confirm if they charge a fiscal sponsor fee and include it in your budget request.
• During the next review stage, we will reach out to your fiscal sponsor for formal confirmation.

Need assistance?

• If you have any questions about documents needed or encounter difficulties with the Grantee Portal, please contact grantsadminwikimedia.org.
• If you need assistance regarding your project, please contact the Regional Program Officer. Include your Rapid Fund ID: [REQUEST ID] in the email subject.

Best regards,

Wikimedia Foundation Funds Team