Grants:Project/Rapid/Launching of Wikimedia Fan Club, Ekiti State University/Report

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Report accepted
This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.



Goals[edit]

Did you meet your goals? Are you happy with how the project went? Yes, our goals were met beyond our expectations. Many young and enthusiastic volunteers were engaged by reason of their desire to become part of this movement

Outcome[edit]

Please report on your original project targets.


Target outcome Achieved outcome Explanation
50 participants 83 participants Due to the fact that publicity was properly carried out. 31 new editors were recruited. Members Recruited
4 active editors involved 4 active editors Myself

Olaniyan Olushola
Isaac Olatunde
User: Kaizenify

User:Danidamiobi had an emergency journey and could not make it and was replaced by Kaizenify who happens to be an expert photographer


Learning[edit]

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
  1. Planning went well
  2. project execution went well
  • What did not work so well?
  1. securing a suitable location was very difficult. we planned on using a hall outside the school but could no longer afford it due to increase in price. We had to finally use a lecture theatre inside the Campus but with a price (because it was meant to be a lecture venue at specified time and date)
  2. the turnout was more than we planned for so we had to make late provisions at more expensive prices for refreshment
  • What would you do differently next time?
  1. plan for far more people than anticipated

Finances[edit]

Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Item Detail Price NGN Price USD Comment
Refreshment N1000 x 60 people 60000 196.42
Hall Rental N40000 40000 131.15 the hall was used for only one day as opposed the two days planned for
Internet Broadband 20000 65.57
Internet subscription 20 Gigabytes 20000 65.57 For sessions requiring internet connection
Publicity
Fliers and Posters 40000 131.15 fliers were pasted in different locations. handbills were also shared
Roll up banner x 1 N30000 98.36 was mounted at the venue of the program: at the stage during the plenary talks and on the way out for student selfies that will publicize the club further
Display banners N10000 x 2 20000 65.57 One of these banners is tied permanently at the Engineering and Agriculture faculties junction for visibility to all. The second was tied outside during meetup
Merchandise shirts N2000 x 35 people 70000 229.51 For facilitators and founding members of the club
Camera rental N10000 x 2 Days 20000 65.57 To cover the event's activities
Interstate travel N20000 x 3 people 60000 196.72 For WUGN coordinators from Lagos to Ado-Ekiti
Hotel N10000 x 3 people x 2 nights 60000 196.72 For WUGN coordinators who do not reside in Ado-Ekiti
Coordinators' feeding N7500 x 3 people x 2 days 45000 147.54 For WUGN coordinators during their stay in Ado-Ekiti.
Cake 25000 81.97 Wiki Cake commemorate the birth of the new club
Contingency 30000 98.36 Phone calls, stationery, transportation to acquire goods.
emergency refreshment 18000 59.02 we had to spend on extra refreshment because of the massive turnout
Generator rental & Fueling 20000 65.57 Generator was used because of electricity challenges Total 578,000 1,895.08

Remaining funds[edit]

Do you have any remaining grant funds?

None. we were short of $75.00 from bank charges which dropped the fund from the original $1,967.29 to $1,892.29

Anything else[edit]

Anything else you want to share about your project?