Grants:Project/Rapid/MarvinBikolano/Wikipedia Pages Wanting Photos in the Philippines/Report

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Report accepted
This report for a Rapid Grant approved in FY 2017-18 has been reviewed and accepted by the Wikimedia Foundation.


Did you meet your goals? Are you happy with how the project went?

Yes, I am happy that most of our goals were met. As a small group and a new organizer of one of the Wikimedia projects, I am confident that we improved the local Wikipedia articles in different languages, recruit and train new editors, and use various photos from commons. I am overwhelmed with the support given by the participants and experienced Wikipedians in making the project successful.


Please report on your original project targets. Please be sure to review and provide metrics required for Rapid Grants.

Target outcome Achieved outcome Explanation
100 participants 29 online participants, 12 student council, and 15 offline participants A total of 56 participants were engaged in the implementation of the project.
500 articles improved 1234 articles were improved The accomplishment exceeds the target number of articles improved.
2000 photos used on Wikipedia pages 2390 photos were used There are 2,390 images from commons used in local Wikipedia articles.
20 new editors/individuals 23 new editors Out of 29 online participants, 23 of them are new editors.


Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?

The CBSUA shared their resources, specifically personal computers, laptops, and venue, during the edit-a-thon sessions of participants from the university. This is a big help to new editors without their personal gadgets used in editing.

Collaboration with other experienced Wikipedians helps a lot in meeting the target number of edits. An invitation to talk page of the Bicol Wikipedia was posted (see invitation re: Imbitasyon sa pagpartisipar sa Wikipedia Pages Wanting Photos in the Philippines 2021 at

Promotion through various social media platforms reached thousand of individuals and reactions. It is a good platform to promote the project and an easy tool to document the progress of the project. In total, the WPWPPH promotion has 37,771 persons reached and 2.7K reactions with 68 shares. (see Facebook page:

  • What did not work so well?

Partnership with the student council of the Central Bicol State University of Agriculture did not work so well. We have an initial talk with the student council, but because they are busy with the enrolment for the opening of the semester, they do not have time to disseminate the information about the project. Also, the term of the student council ended in July which was one of the reasons why they could no longer do their part in the project.

  • What would you do differently next time?

Identification of possible risks and problems in the project implementation will be done before the conduct of activities to ensure the smooth flow of the project. Intensification of online and offline promotion should also be done through collaboration and partnership with the local organizations.


Grant funds spent[edit]

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

Project budget table
No. Item Total (PHP) Total (USD) Total Expenditure (PHP) Notes
1 WPWP promotion PHP 5,000 USD 104.65 Php 5,000 This was used to promote the project in various online platforms.
2 Streamyard subscription PHP 5,592.37 USD 117 Php 0 Streamyard subscription was not also purchased because it was arranged by the team to be a counterpart of the CBSUA, but due to the unavailability of the students who are expected to join in the online tutorial session, it was not utilized.
3 Communication PHP 2,000 USD 41.86 Php 2,010 It covers cellphone load and data use for communication and online meetings.
4 Edit-a-thon PHP 10,000 USD 209.29 Php 5,595 The budget utilization is low because CBSUA shared their internet connection, laptop and PC, and venue in some of edit-a-thon sessions.
5 Food for organizing team during Edit-a-thon PHP 10,000 USD 209.29 Php 11,939.65 Food was used during edit-a-thon and meetings.
6 Hoody customized PHP 10,000 USD 209.29 Php 9,796.5 There were 13 customized hoodies purchased. This was given to the 3 team members and 10 participants with the most numbers of edits.
7 Wikipedia pens PHP 9,000 USD 188.36 Php 8,746.02 Wikimedia pens were purchased at the Wikipedia Store. The pens cost USD 140.00 and the shipping fee is USD 30.00.
8 Participants' certificates PHP 3,000 USD 62.78 Php 2,901 This was used to purchase certificate papers, frame, and printing of certificates for participants and coordinating partners.
9 Courier PHP 5,000 USD 104.65 Php 500 This was not utilized yet since most of the participants are from nearby areas. They received the souvenir items and certificates by sending them personally.
10 Contingency PHP 8,800 USD 181.18 Php 8,847.96 This was used in unexpected expenses, meal coupons for organizing team and volunteers; other unforeseen expenses
TOTAL FUND RECEIVED: PHP 68,392.37 (USD 1,431.35)



Remaining funds[edit]

Do you have any remaining grant funds?

Yes, there was Php 13,056.24 remaining on the requested fund. Some of the items were not used yet such as courier because most of the souvenir items/tokens for the participants were distributed personally. Streamyard subscription was not also purchased because it was arranged by the team to be a counterpart of the CBSUA, but due to the unavailability of the students who are expected to join in the online tutorial session, it was also not utilized. Internet or data connection which is supposed to be used as support for the volunteers in Edit-a-thon was not completely utilized because CBSUA offered their facilities (particularly laptops/computers, venue, and internet) during office hours.

Remaining funds are due to WMF. The grantee should return these funds to WMF by bank transfer. Contact grantsadmin at wikimedia dot org to let WMF know to expect the funds. Instructions for returning funds to WMF are at Grants:Return unused funds to WMF.

Anything else[edit]

Anything else you want to share about your project?

It would be better if there is a system that identifies the local Wikipedia article with no photos so that it will be easier for new editors and Wikipedians to identify which article needs to be improved by adding related photos.

The project was also promoted in the local radio station in the Philippines that reach local listeners and online viewers through FB live (please see: at 1:04:40)

Here is the WPWPPH hashtag tracking tool link: